Temporary Clerical Aide: Elections- Recorder's Office (0418)



Job Details

Temporary Clerical Aide: Elections- Recorder's Office (0418)
Employer

Coconino County

Salary

$12.50 Hourly

Location

Flagstaff, AZ

Job Type

Temporary - Full Time

Job Number

0802186

Department

Recorder

Opening Date

04/18/2018

Nature of Work

As an award-winning organization with high regard for cultural diversity and the positive contributions of the many thriving cultures within our county, our nation, and our society, Coconino County leads a variety of initiatives that celebrate diversity; from our Annual Diversity Day, and monthly Heritage Lunch & Learns, to book clubs, and professional development academies which target diverse workforce segments, Coconino County's respect for diversity is shared throughout the organization.

Note: This position will be in the voter registration or elections division of the Recorder's Office. The position requires flexibility as election schedules and workloads will vary. The position's number of work hours per week may vary from 20-40 hours per week or more. During peak election periods there will be mandatory overtime on evenings, weekends, and holidays. Temporary positions are not eligible for benefits.

Note: This position is open until filled with the first review of applications on May 2, 2018. 

Under supervision performs general office or secretarial work of moderate difficulty; performs related work as assigned.

Typical Duties

(Illustrative Only)

  • Receives, sorts, files and retrieves forms, correspondence and documents
  • Updates, checks and completes records, forms and documents
  • Verifies discrepancies and makes corrections
  • Processes documents to update and maintain files and records
  • Researches records and disburses information
  • Processes & distributes confidential and sensitive documents
  • Operates and maintains a variety of office equipment
  • May perform data entry
  • May prepare and pack precinct materials for over 70 precincts
  • May test and maintain voting machines for use at polling locations.
  • May make minor repairs on election equipment.
  • May load election materials for delivery to polling locations as well as unloads materials post-election.
  • May assist poll workers on Election Day with technical operation of voting equipment and /or election supplies.
  • May answer incoming phone calls

Essential functions of this position include: sitting, walking, standing, crouching, stooping, kneeling, reaching, bending for filing; working with and around others; dealing with interruptions; repetitive motion (hand/wrist/elbow/ shoulder) for computer work, filing, copying etc.; vision acuity (near) for computer work and reading documents; hearing and speech for ordinary conversation; finger dexterity and touch for typing.

Minimum Qualifications

Experience in clerical work; OR, any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position. Must be a registered voter in Coconino County. Must have a valid AZ Driver's license and be able to successfully pass a criminal background check.

Preferred qualifications include experience working an election in an administrative capacity (not just being a poll worker on Election Day), customer service and data entry/clerical experience and demonstrated accuracy and attention to detail.

This position is non-exempt from overtime.

Knowledge, Skills and Abilities

• Working knowledge of:
- Filing methods
- Business English, spelling and arithmetic
- Office practices and procedures
- Word processing, spreadsheets, other computer applications and modern office equipment
- Rules and procedures of assigned department, including state and federal law

• Ability to:
- Lift 50lbs
- Type accurately
- Make accurate arithmetic computations
- Prepare and maintain complex records and reports
- Work safely and support the culture of workplace safety
- Establish and maintain effective working relationships with employees, other agencies and the public
- Follow written and verbal instructions
- Communicate effectively verbally and in writing
AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.
 

Employee Benefits

Coconino County offers a comprehensive employee benefits

package to regular employees working 30 or more hours per week that includes:

(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)

  • Vacation/Annual Leave

  • Sick Leave

  • 10 Holidays Per Year

  • Health Care Insurance

  • Dental Plan

  • Vision Plan

  • Group Life Insurance

  • Pre-Tax Deduction Plan

  • Sick Leave Conversion Plan

  • Personal Day Purchase Program

  • Vacation Sell Back Program

  • Tuition Reimbursement Program

  • Wellness Program

  • Long-Term Disability

  • Arizona State Retirement System

  • Employee Assistance Program

  • On-going Training Opportunities

  • Free bus transportation/ EcoPass bus pass



  • Elective Coverage

  • Dependent Medical, Dental, and Vision

  • Supplemental Life (for employees & dependents)

  • Flexible Spending Account

  • Health Savings Account

  • Tax-deferred investment program

  • Accidental and Disability Insurance

  • Short Term Disability
  • 01
    Do you have experience working in an elections office in an administrative capacity (this does not include being a poll worker on Election Day)? If so, which elections did you work? Please describe and make sure this is reflected on your application.
    02
    Do you have customer service experience? If so, please describe and make sure this is reflected in your application.
    03
    Do you have data entry or clerical experience? If so, please describe and make sure this is reflected in your application.
    04
    Please describe how you have been able to achieve accuracy, manage details, and perform meticulously in a repetitive work environment.
    05
    Are you able to lift 50 pounds repetitively? If so, please describe your previous work responsibilities that required heavy lifting. Please note that this ability will determine task assignments and not necessarily affect your eligibility for this position.

    * Required Question

    Employer
    Coconino County
    Address
    420 N. San Francisco Street

    Flagstaff, Arizona, 86001
    Phone
    Tel: 928-679-7100

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