Accounts Payable Clerk



Job Details

Accounts Payable Clerk
Employer

City of Olathe

Salary

$16.36 - $20.97 Hourly

Location

Olathe, KS

Job Type

Full-Time, Benefits Eligible

Job Number

201800087

Department

Resource Management

Division

Accounting

Opening Date

04/05/2018

Closing Date

Continuous

Description

At the City of Olathe, Kansas we are "Setting the Standard for Excellence in Public Service" and we have the results and the awards to prove it! The City of Olathe is a consistent leader in national public sector customer service results and recognized by 24/7 Wall St. as one of "America's Best Cities to Live". The City's selection to Bloomberg Philanthropies' "What Works Cities" initiative place our organization in an elite category for local government.

The City of Olathe's Resource Management Department is seeking a highly motivated individual to join our team. The Accounts Payable Clerk is responsible for processing accounts payable for all City payments and related functions. This process includes paying vendors via check, ACH, and virtual purchasing card.

Key Responsibilities

  • Setup and maintain vendor files, including required Form W-9
  • Distribute vendor invoices to departments for approval
  • Prepare vendor payments for processing, which includes verifying accuracy of invoice, matching to appropriate documentation, and vouchering in financial accounting system
  • Process vendor payments by check, ACH, and virtual purchasing card
  • Assist with filing of Form 1099's including submission of required file to IRS
  • Assist with reconciliation of purchasing card payments
  • Assist with Mayor's Christmas Tree Fund and donations made through Paypal
  • Coordinate and file required documentation for unclaimed property with the State of Kansas
  • Assist with financial functions, procedures and answering questions from departments and vendors
  • Participate in financial accounting system testing during upgrades
  • Perform other duties and responsibilities, as required.

Experience & Education

Experience: Three or more years of experience in accounts payable required; city government experience preferred. 
 
Education: Associate's degree Business Administration, Accounting, or related field required; Bachelor's degree from an accredited college preferred. 
 
Knowledge of:  Computer applications and basic principals and procedures relating to accounts payable required.

Supplemental Information

Must successfully complete a background investigation, pre-employment physical and drug screen.

The City of Olathe offers competitive pay and time off and an exceptional benefits package, including medical (with free Wellbeing Center services), dental, vision, life and disability coverage to eligible employees and dependents. In addition, we offer multiple opportunities for retirement savings including a 457 deferred compensation plan and State of Kansas retirement plan. Additional perks include an employee assistance program, flexible spending accounts, tuition reimbursement and a robust Employee Wellbeing program.

 

 

An organization is only as good as the people it employs.  To attract and retain the best team possible, the City of Olathe offers a comprehensive benefits package.  We believe that if we expect our employees to support the city, we must first support the health and financial well being of our employees and their families.

All Regular Full-time and Regular Part-time employees are entitled to the following benefits and services:
  • Health & Dental
  • Vision/Hearing
  • Life Insurance
  • Flexible Benefit Spending Plan Under 125
  • Long Term Care
  • Retirement (KPERS) & (KP&F)
  • 457 (Deferred Compensation)
  • Vacation Leave
  • Personal Leave
  • Sick Leave
  • Paid Holiday
  • Educational Assistance
  • Employee Assistance Program
  • Wellness Program
Note:  For detailed information regarding available benefits see Benefits Brochure.
 

01
Do you have an Associate's degree?
  • Yes
  • No
02
Do you have three or more years of experience in accounts payable?
  • Yes
  • No

* Required Question

Employer
City of Olathe
Address
City Hall 100 East Santa Fe

Olathe, Kansas, 66061
Phone
913-971-8774

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