Secretary - Part Time



Job Details

Secretary - Part Time
Employer

City of Boca Raton

Salary

$16.90 Hourly

Location

Boca Raton, FL

Job Type

Part-Time

Job Number

01854

Department

Recreation Services

Division

Administration 61/01

Opening Date

05/23/2018

Job Description

ATTENTION:  To be considered for employment with the City of Boca Raton, applicants must provide at least ten (10) years of continuous employment history, if applicable.  In the event the applicant has not been employed for 10 continuous years, all time for the 10 year period prior to the date of application must be accounted for including periods of school, unemployment and retirement

Schedule:
 Monday through Friday; hours vary but will not exceed 25 hours per week.

Tests Required
Typing (35 WPM)
Clerical
Microsoft Word
Microsoft Excel


GENERAL DEFINITION OF WORK:
Performs difficult clerical work undertaking a variety of assignments in a municipal office; does related work as required. Work is performed under regular supervision. Supervision may be exercised over subordinate personnel.
 
ESSENTIAL FUNCTIONS:
 
Types letters, invoices requisitions, reports, statistical documents, vouchers, etc. from rough draft, copy, or verbal instruction;
Checks and reviews a variety of data for accuracy, completeness, and conformance to established standards;
Serves as receptionist; provides requested information; takes and relay messages;
Opens, sorts, and distributes mail;
Handles billings and keeps various accounts;
Collects and prepares data for records and reports;
Operates word processing and other office automation equipment;
Prepares deposits.
 
RELATED TASKS:
 
Composes routine correspondence independently or from supervisor's notes;
Maintain various records and files including confidential files;
Prepares requisitions, types purchase orders, maintains files; orders supplies and equipment;
Maintains appointment calendar; sets up appointments for supervisor and other personnel;          
Makes arithmetical calculations, posts and makes entries in account books and other records; collects money for various items;
Performs related tasks as required.
 
KNOWLEDGE, SKILLS, AND ABILITIES:
 
General knowledge of standard office practices, procedures, equipment, and clerical techniques; general   knowledge of business English, spelling, and arithmetic; ability to type accurately at a rate of 35 WPM; ability to make arithmetical calculations; ability to meet the public effectively; ability to establish and maintain effective working relationships with associates and the general public; ability to follow oral and written instructions; skill in the use of a variety of standard and automated office equipment; skilled in a word processing program.
 
EDUCATION AND EXPERIENCE:
 
Any combination of education and experience equivalent to graduation from high school including or supplemented by courses in typing and considerable experience in clerical and typing work.
 
SPECIAL REQUIREMENTS:
 
Must possess a valid Florida driver's license with no more than six (6) points in the last three (3) years.
 

Part time employees that work more than 1040 hours in a fiscal year receive 12 hours of floating holiday time for the next fiscal year.

01
Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?
  • Yes
  • No
02
What is the highest level of education that you have completed?
  • Less than High School
  • High School Diploma or GED
  • Trade or Vocational School
  • Associates Degree or 60 credits of college courses
  • Bachelors Degree
  • Masters Degree
  • Doctoral Degree
03
How much experience in general clerical or office support work do you possess?
  • I have no experience.
  • Less than 2 years
  • 2 - 4 years
  • 4 - 6 years
  • 6 years or more
04
Tell us about your experience providing clerical support. What were your responsibilities? How long did you perform these duties?
05
Please indicate your level of proficiency in Microsoft Word.
  • No Experience
  • Beginner
  • Intermediate
  • Advanced
  • Expert
06
Please indicate your level of proficiency in Microsoft Excel.
  • No Experience
  • Beginner
  • Intermediate
  • Advanced
  • Expert
07
Tell us how you motivate yourself to provide quality customer service.

* Required Question

Employer
City of Boca Raton
Address
201 W. Palmetto Park Road

Boca Raton, Florida, 33432
Phone
561-393-7804

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