Job Bulletin

Job Description

ATTENTION: To be considered for employment with the City of Boca Raton, applicants must provide at least ten (10) years of continuous employment history, if applicable. In the event the applicant has not been employed for 10 continuous years, all time for the 10 year period prior to the date of application must be accounted for including periods of school, unemployment and retirement

Schedule:
Monday through Friday; hours vary but will not exceed 25 hours per week.

Tests Required
Typing (35 WPM)
Clerical
Microsoft Word
Microsoft Excel

GENERAL DEFINITION OF WORK:

Performs difficult clerical work undertaking a variety of assignments in a municipal office; does related work as required. Work is performed under regular supervision. Supervision may be exercised over subordinate personnel.

ESSENTIAL FUNCTIONS:

Types letters, invoices requisitions, reports, statistical documents, vouchers, etc. from rough draft, copy, or verbal instruction;

Checks and reviews a variety of data for accuracy, completeness, and conformance to established standards;

Serves as receptionist; provides requested information; takes and relay messages;

Opens, sorts, and distributes mail;

Handles billings and keeps various accounts;

Collects and prepares data for records and reports;

Operates word processing and other office automation equipment;

Prepares deposits.

RELATED TASKS:

Composes routine correspondence independently or from supervisor's notes;

Maintain various records and files including confidential files;

Prepares requisitions, types purchase orders, maintains files; orders supplies and equipment;

Maintains appointment calendar; sets up appointments for supervisor and other personnel;

Makes arithmetical calculations, posts and makes entries in account books and other records; collects money for various items;

Performs related tasks as required.

KNOWLEDGE, SKILLS, AND ABILITIES:

General knowledge of standard office practices, procedures, equipment, and clerical techniques; general knowledge of business English, spelling, and arithmetic; ability to type accurately at a rate of 35 WPM; ability to make arithmetical calculations; ability to meet the public effectively; ability to establish and maintain effective working relationships with associates and the general public; ability to follow oral and written instructions; skill in the use of a variety of standard and automated office equipment; skilled in a word processing program.

EDUCATION AND EXPERIENCE:

Any combination of education and experience equivalent to graduation from high school including or supplemented by courses in typing and considerable experience in clerical and typing work.

SPECIAL REQUIREMENTS:

Must possess a valid Florida driver's license with no more than six (6) points in the last three (3) years.

City of Boca Raton

Secretary - Part Time

Job Description