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Mohave County

New job after Solr Upgrade check on 29-Feb-2024

SALARY

$0.00 Hourly

$0.00 Biweekly

$0.00 Annually

LOCATION

As assigned within Mohave County, AZ

JOB TYPE

Part Time-Temporary/Unclassified

REMOTE EMPLOYMENT

Flexible/Hybrid

JOB NUMBER

NJASU29-Feb

DEPARTMENT1

Clerk of the Superior Court

OPENING DATE

02/29/2024

CLOSING DATE

2/29/2028 at 5:00 PM Arizona

SALARY

$0.00 Hourly

$0.00 Biweekly

$0.00 Annually

LOCATION

As assigned within Mohave County, AZ

JOB TYPE

Part Time-Temporary/Unclassified

REMOTE EMPLOYMENT

Flexible/Hybrid

JOB NUMBER

NJASU29-Feb

DEPARTMENT1

Clerk of the Superior Court

OPENING DATE

02/29/2024

CLOSING DATE

2/29/2028 at 5:00 PM Arizona

Job Summary

Performs advanced journey level secretarial support, public relations, and office management work for an elected official involving public contact, research, report writing, phone work, typing/word processing, taking dictation, transcribing, and scheduling. This position requires a high level of skills in dealing with the public and responding to inquiries or complaints. Incumbents at this level are required to be fully trained in secretarial support, public relations, office management and all related procedures. 
 
REPORTS TO:
Elected Official 
 
SUPERVISION EXERCISED:
May provide technical, functional and/or direct supervision of assigned subordinates, temporaries, and volunteers as required.

Essential Job Functions

  • Handles a wide variety of contact with high level government officials and the public, resolving problems and complaints and taking appropriate action.
  • Researches issues by contacting the relevant parties or agencies involved, relaying information and following up to see that responses are received. Checks files for related information, similar circumstances, and past practices or decisions.
  • Researches, collects factual data, evaluates, analyzes, makes recommendations, and assists in the implementation and administration of District activities; monitors and assists in the preparation of the District budget; provides cost estimates and budget requests; prepares narrative and statistical reports and a wide variety of other support data; purchases and inventories supplies and equipment.
  • Researches issues by contacting the relevant parties or agencies involved, relaying information and following up to see that responses are received. Checks files for related information, similar circumstances, and past practices or decisions.
  • Makes appointments, schedules meetings and informs participants as to agenda, time and pertinent subject matter. Prepares and provides participants with informational materials.
  • May draft news releases and deal with news media personnel.
  • Processes requisitions, invoices, budget estimates, inventories, contracts, and other documents.
  • Devises, revises or maintains complex sets of records, files and bibliographic materials.
  • Reviews and prioritizes incoming correspondence attaching appropriate files or materials to correspondence for response.
  • Composes correspondence, reports or material for official signature.
  • Utilizes word processing equipment, computer terminals and other related computer and office equipment to perform a variety of tasks.
  • Assists in annual budget preparation and monthly tracking of expenditures.
  • Acts as a receptionist, interviewing and screening visitors and providing information when appropriate.
  • Maintain a high level of confidentiality of information.
  • Communicates and acts in a professional manner with the public, co-workers, and work contacts.
 SECONDARY JOB FUNCTIONS 
  • Performs special assignments as requested.
  • Performs related work as required.

Minimum Qualifications

  • High School diploma/GED
  • Three (3) years progressively responsible experience in secretarial, public relations, and office management work of a discretionary and confidential nature preferably in a function related to county or municipal government.
  • An equivalent combination of education, experience, and training may be considered in meeting the minimum qualifications.
 
 SPECIAL JOB REQUIREMENT
 
  • Must possess a valid State of Arizona Driver's License at the start of employment and maintain said license while employed in this position.
  • Provide acceptable driving history at no cost to the County.
 
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Knowledge, Skills & Abilities

Knowledge of:
 
  • Microsoft Word, Microsoft Excel, PowerPoint, modern office machines, equipment and other software as needed.
  • Secretarial and office support practices and procedures.
  • Data compilation and evaluation practices and techniques.
  • Composition and format of correspondence, memos, forms, and informational materials.
  • Business English, spelling, vocabulary, punctuation, and arithmetic.
  • The operation, routines and procedures of the office to be served or of similar offices and of County government functions and operations.
 Skill in: 
  • Proofreading.
  • Research and preparing memos, reports, data, and other informational materials as requested or deemed necessary.
  • Utilizing word processing equipment, computer terminals and other related computer and office equipment to perform a variety of tasks.
  • Requisitions and control of office supplies and equipment.
Ability to: 
  • Take and transcribe oral or recorded dictation.
  • Deal effectively with the general public, news media personnel, government officials, and county employees with tact, diplomacy and discretion.
  • Identify and resolve operational and procedural problems and implement corrective actions.
  • Analyze incoming correspondence and take appropriate action including composition of replies, researching and compiling materials for requested information and referring requestors to additional or pertinent sources of information.
  • Tactfully and courteously interview and screen visitors/callers, handle complaints and other business matters within the scope of authority.
  • Exercise discretion and independent judgment.
  • Maintain and adjust appointment schedules and keep supervisor informed of new or changing situations.
  • Research material, summarize notes and prepare reports and data for informational or study purposes.
  • Make decisions in accordance with established policies and regulations.
  • Read, interpret and apply technical materials encountered as a result of work assignments.
  • Analyze situations and determine appropriate or alternative actions.
  • Type and take dictation or transcribe accurately and at a speed necessary to fulfill job responsibilities.
  • Communicate clearly and concisely, both orally and in writing.
  • Maintain accurate and up-to-date records and documentation.
  • Establish and maintain cooperative working relationships with those contacted in the course of work.
  • Work independently.
  • Perform the essential functions of the job with or without a reasonable accommodation.
  • Comply with Mohave County Merit Rules, Administrative Procedures and Department Regulations.

Employer
Mohave County
Phone
928-753-0736 Ext 4363
Website
https://www.governmentjobs.com/careers/mohavecountyaz
Address
700 W. Beale St

Kingman, Arizona, 86402
Employer
Mohave County
Phone
928-753-0736 Ext 4363
Website
https://www.governmentjobs.com/careers/mohavecountyaz
Address
700 W. Beale St

Kingman, Arizona, 86402