Accounts Payable and Disbursement Manager (Administrator I)/Financial Services - Accounts Payable

Under general direction of the Director of Financial Services and Controller, the Manager of Accounts Payable is responsible for the day-to-day operations of the Accounts Payable department. The incumbent prepares personnel requisitions; conducts the research, hiring, training, reclassification, disciplinary action, and evaluation of a staff of six or more; is responsible for the prompt and accurate payment to outside vendors, as well as any reimbursement to faculty and staff; acts as a lead for the system upgrades of AP module and campus travel system; coordinates with Procurement, General Accounting, and other departments to ensure the integrity of the system data, proper payments to vendors and the proper recording of data in the general ledger; is responsible for travel, sales/use tax reporting, and vendor payments to include Internal Revenue Service (IRS) reporting of 1099's, State withholdings, Federal withholding for non-resident aliens; processes and reconciles claims with the State Controller's Office; interprets and advises University personnel, vendors and other interested parties regarding rules, regulations and policies governing payment for goods and services; interacts with Purchasing, General Accounting, Information Systems and other campus constituents to resolve data and processing problems and take corrective action; assists with the development and implementation of new policies and procedures as necessary to meet the campus' changing needs; informs and explains Chancellor's Office, State and Federal changes as they relate to payments to faculty, staff and vendors; enforces related and pertinent policies and procedures in accordance with CSU, CSUSB, Federal and State regulations; develops and implement strategic goals that ensure effectiveness in support of the campus strategic plan; and performs other duties as assigned.

Education/Experience:

• Equivalent to graduation from an accredited four-year college or university with a Bachelor's degree in Business Administration or related field required.
• Accounting or Finance degree is preferred.
• Equivalent to a minimum of four (4) years of progressive experience in the fields of Accounts Payable and Financial Accounting, including at least 4 years in a supervisory capacity.

• Expertise in researching and analyzing problems, developing and implementing solutions in accordance with pertinent Federal and State policies and procedures.
• Functional knowledge and proficiency in Oracle/PeopleSoft based financial systems is preferred.
• Working knowledge of Microsoft (MS) Office Suite (I.e. Word, Outlook, PowerPoint), with high proficiency in MS Excel.
• Thorough knowledge of managing, monitoring, and enforcing administrative and financial policies and procedures.
• Knowledge of general ledger, Internal Revenue Service (IRS) reporting, tax reporting, and other financial reporting practices.
• Ability and specialized skills to: demonstrate diplomacy, cooperation, and willingness to work effectively in a team-oriented environment.
• Maintain confidentiality and handle sensitive information.
• Prioritize responsibilities and maintain order when juggling multiple tasks.
• Work productively with minimum supervision, while recognizing the need to share information and keep team members informed of salient situations and circumstances.
• Suggest methods to improve existing practices or recommend new initiatives for continual improvement; analyze and interpret financial data/reports in order to make recommendations regarding strategic planning and campus performance.
• Demonstrate excellent customer service skills.
• Establish and maintain effective working relationships with others.
• Strong verbal and written communication skills.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. 

This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html

This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)