2018(A) - Clerk III (Temporary, Full-Time Employment)(SR-10)

Note:  Employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months.  Once you become a member of the civil service, you become eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions.

Performs a variety of clerical work involving the review, refinement and verification of data for conformance to established requirements; interprets legal provisions, rules and regulations; prepares reports and maintains records; may supervise others; and performs other related duties as required.

Distinguishing Characteristics:

This class differs from that of Clerk II in that the Clerk III performs a variety of clerical work involving (1) the review, refinement and verification of data, (2) interpretation of rules and legal provisions, (3) judgment in selecting or adapting alternative methods or procedures, and (4) may supervise others in performing clerical work; whereas, the Clerk II performs a variety of clerical work in checking and processing a variety of clerical material in accordance with established procedures for completion, accuracy and conformance with standard requirements and reference to a variety of established sources.
 

The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.

• Reviews and checks various materials (e.g. forms, reports, records, applications, requisitions, purchase orders, invoices, etc.) for accuracy, completion and conformance with statutes, ordinances, rules and regulations, and policies.
• Posts a variety of data to control records and statements.
• Searches files, assembles and selects a variety of data from records and files for use of a superior or the preparation of operational reports, budgetary estimates, etc.
• Summarizes and briefs materials.
• Prepares reports which require the compilation of materials and data from a number of sources and works out the details of presentation. 
• Gives information over a counter or telephone where judgment, knowledge and interpretation of facts are required.
• Composes correspondence from general oral or written instructions.
• Receives cash payments, issues receipts, and deposits cash in a bank or in the county treasurer's office, and maintains records of cash received.
• Prepares payrolls.
• Reviews, updates, and maintains files of various materials (e.g. records, reports, correspondence, etc.).
• Reproduce various documents and materials (e.g. reports, statements, etc.).
• Answers telephone and provides information, refers callers to proper personnel, and/or makes appointments.
• Maintains supplies and materials inventory.
• May use word processing and other office equipment and technologies in the performance of miscellaneous tasks.
• May follow-up on complaints received from the public.
• May supervise the work of others engaged in clerical work.
• Performs other related duties as required.

Training and Experience: A combination of education and experience substantially equivalent to graduation from high school and two years of clerical work experience.
 
Substitutions Allowed - Training for Experience: Successful completion of a clerical/office support/business technology curriculum leading to a degree, diploma or certificate at an accredited community college, business or technical school which included courses in English, clerical/office procedures, and mathematics may be substituted for the required Clerical Experience on the basis of fifteen (15) semester credits of satisfactorily completed coursework for six (6) months of experience, up to a maximum of two (2) years.
 
License Requirement: Possession of a valid motor vehicle driver's license (equivalent to State of Hawaii Type 3) may be required for specific positions.
 
Knowledge of: office practices and procedures; filing methods and systems; punctuation, grammar, spelling and word usage; use of standard office machines and equipment, including personal computers, peripheral equipment, and software applications.
 
Ability to: use a personal computer; make arithmetic computations; compare names and numbers rapidly and accurately; read and interpret written material; keep records; follow oral and written instructions; operate standard office machines and equipment; deal tactfully and effectively with the public; supervise the work of others; maintain effective working relationships with fellow employees and others.
 
Health and Physical Condition:
 
Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.
 
Physical Effort Grouping: Light