Contracts & Lease Coordinator

Oversees and coordinates all County contracts, leases, agreements and solicitation processes.

Prepares solicitation documents for bids, requests for qualifications, requests for proposals, and all related documentation.

Coordinates with departments and engineering consultants concerning the administrative processing of agreements to ensure local, state and federal requirements are met.

Consults with the Grants & Restore Manager, Risk Manager, Purchasing Manager, and County Attorney to ensure contracts are in compliance with the county's contract/lease language requirements.

Confirms availability of funding for approved projects; ensures grant funded projects comply with local, state, and federal regulations and guidelines.

Attends review committee, pre-bid negotiation and other meetings as required for the solicitation process.

Coordinates and monitors agreements through the review process; effects corrections prior to Board approval.

Reviews insurance and bonding certificates for compliance with established state, county and departmental policy; reviews and records contract bonds; forwards copies to the appropriate county departments.

Responds to inquiries and requests from the Purchasing Manager and other county department staff.

Maintains and updates an accurate contracts/leases repository database.

Ensures information maintained in the repository database adheres to all applicable statutes and guidelines (i.e., local rules, state laws, federal laws).

Coordinates with other departments to ensure county, departmental and contractor requirements are met before final payments are made.

Prepares and executes correspondence relevant to procedure and compliance with contract, lease and related insurance requirements.

Coordinates with departments and engineering consultants concerning the administrative processing of agreements to ensure local, state and federal requirements are met.

Prepares and executes correspondence relevant to procedure and compliance with contract, lease and related insurance requirements.

Must be able to meet work schedule and attendance standards.

Performs related duties as required.

Associates Degree in contract or project management or closely related field; supplemented by a minimum of three (3) years progressively responsible experience in contract administration or related activities; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Certified Professional Public Buyer (CPPB) Certification preferred. Must be computer literate. Requires a valid driver license.

Physical Requirements: Must be physically able to operate a variety of machines and equipment including computer, office equipment, telephone, facsimile and copier. Must be able to exert 20 to 50 pounds of force occasionally, or 10 to 25 pounds of force frequently, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Physical demands are in excess of sedentary work; must be able to walk or stand for prolonged periods of time.

Data Conception: Requires the ability to compare and/or judge the readily observable functional, structural or compositional characteristics (whether similar to or divergent from obvious standards) of documentation, quotes and bids, products and supplies, and equipment utilized.

Interpersonal Communications: Requires the ability of speaking and/or signaling people to convey or exchange information; includes issuing and receiving assignments, instructions and/or directions. Requires the ability to tactfully and effectively interact with the public and with co-workers.

Language Ability: Requires ability to read a variety of technical data, policy and procedure manuals, codes, etc. relating to procurement activities, to include product specifications. Requires the ability to prepare forms and reports using prescribed formats, and adhering to all rules of grammar, spelling, diction and punctuation. Requires the ability to communicate effectively in Standard English. Requires the ability to communicate with a broad array of individuals from various professional backgrounds.

Intelligence: Requires the ability to apply principles of logical thinking to define problems, collect data, establish facts and draw valid conclusions; to interpret a variety of technical instructions in written, mathematical or diagrammatic form; to make independent judgments in absence of supervision; to acquire knowledge of topics related to primary occupation.

Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, to issue and follow verbal and written instructions. Must be able to communicate effectively and efficiently in a variety of technical and/or professional languages used within the parameters of the job.

Numerical Aptitude: Requires the ability to add and subtract totals, multiply and divide, use decimals and determine percentages, to determine weight, to calculate decimals and percentages, compute discount, profit and loss, ratio and proportion.

Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width and shape; identify degrees of similarity in form; and visually read various information.

Motor Coordination: Requires the ability to coordinate hands and eyes using office machinery and equipment.

Manual Dexterity: Requires the ability to handle a variety of items, equipment, control knobs, buttons, switches, catches, etc. Must have minimal levels of eye/hand/foot coordination.

Color Discrimination: Requires the ability to differentiate colors and shades of color.

Interpersonal Temperament: Requires the ability to deal with people beyond receiving instructions. Must be adaptable to performing under stress when confronted with frequent deadlines. Avoids violent behavior and any other type of behavior that could threaten the safety of other employees or the public.

Physical Communications: Requires the ability to talk and hear: (talking: expressing or exchanging ideas by means of spoken words; hearing: perceiving nature of sounds by ear). Must be able to hear and understand communications through telephone and radio.