College of the Desert, Desert Community College District logo

College of the Desert, Desert Community College District

Substitute Senior Financial Aid Specialist

SALARY

$21.00 Hourly

LOCATION

All locations, CA

JOB TYPE

Substitutes or Temporary Employees

JOB NUMBER

18-0507

DIVISION

Institutional Effectiveness, Ed. Servs. & Planning

DEPARTMENT

Financial Aid

OPENING DATE

05/01/2018

CLOSING DATE

Continuous

SALARY

$21.00 Hourly

LOCATION

All locations, CA

JOB TYPE

Substitutes or Temporary Employees

JOB NUMBER

18-0507

DIVISION

Institutional Effectiveness, Ed. Servs. & Planning

DEPARTMENT

Financial Aid

OPENING DATE

05/01/2018

CLOSING DATE

Continuous

Description

BASIC FUNCTION
Under the direction of the Director, Financial Aid, perform specialized duties in support of the Financial Aid Office; provide assistance to staff and students related to disbursement of financial aid.

WORKING CONDITIONS
Environment:  Office environment.   Constant interruptions.
 
EMPLOYMENT STATUS
Range 10

POSITIONS
Two (2) substitute positions available:  
1. 40 hours a week, Monday - Friday, 8:00 am - 5:00 pm at the Palm Desert Campus

2. 15 hours a week Monday-Wednesday, 1:00 pm - 4:30 pm, Thursday, 1:00 pm - 5:30 pm at the Indio Campus

Positions are open until filled.

Examples of Duties

REPRESENTATIVE DUTIES

  1. Analyze and process requests for financial aid in accordance with established State and College policies, guidelines, laws and regulations.
  2. Provide information regarding financial aid programs and answer questions from staff, students and public regarding financial aid programs and the process of receiving financial aid; meet with students to discuss programs and review applications; conduct workshops and scholarship nights at local high schools as assigned.
  3. Resolve problems regarding the application process and the disbursement of financial aid. 
  4. Enter data and maintain computer records relating to financial aid programs.
  5. Meet with student to explain financial aid programs, answer questions and resolve problems related to financial aid.
  6. Prepare and send correspondence relating to financial aid.
  7. Prepare and disburse award letters; disburse financial aid awards in accordance with approved policies and practices.
  8. Maintain a variety of files, records and reports; prepare reports as necessary.
  9. Operate a variety of office machines including a computer and related software applications, photocopier, calculator, and typewriter.
  10. Assist in the selection and train and provide work direction to other employees in the Financial Aid Office.
  11. Research financial aid records as necessary.
  12. Perform related duties as assigned.

KNOWLEDGE AND ABILITIES
Knowledge of:  Modern office practices, procedures and equipment; state, federal and College regulations and procedures regarding financial aid; record-keeping techniques; operation of a computer terminal, data entry techniques and applicable software, including word processing, spreadsheets and email; oral and written communication skills; interpersonal skills using tact, patience and courtesy; principles of training and providing work direction.

Ability to:  Perform technical work in support of the Financial Aid Office; meet with students and provide information regarding financial aid programs; operate office machines including a computer and applicable software, including word processing, spreadsheets and email; communicate effectively both orally and in writing to exchange information; maintain records and prepare reports; understand and follow financial aid regulations; understand and work within established policies, guidelines and regulations; communicate policies, guidelines, regulations and laws to staff, students and the public; prioritize and schedule work; meet schedules and time lines; establish and maintain cooperative and effective working relationships with others; work confidentially with discretion; train and provide work direction to others; work independently with little direction.

Minimum Qualifications

EDUCATION AND EXPERIENCE
Any combination equivalent to:  graduation from high school supplemented by three years of increasingly responsible office experience including at least two years in a financial aid function.

Supplemental Information

REQUIRED DOCUMENTS

  • Resume: Must include length of employment (month/year start & end dates) for each employer. 
  • Cover Letter: Please address how you meet the minimum requirements for this position and any special qualifications you possess.
  • List of References: References should include at least two supervisors and two colleagues. Please include name, title, email and current phone numbers. Letters of reference will not be accepted in lieu of the required List of References.

Employer
College of the Desert, Desert Community College District
Phone
760.773.2529
Website
http://www.collegeofthedesert.edu
Address
43-500 Monterey Ave

Palm Desert, California, 92260
Employer
College of the Desert, Desert Community College District
Phone
760.773.2529
Website
http://www.collegeofthedesert.edu
Address
43-500 Monterey Ave

Palm Desert, California, 92260
Substitute Senior Financial Aid Specialist Supplemental Questionnaire
* QUESTION 1
How did you hear about this position?



















QUESTION 2
If you selected other, how did you hear about this job?
QUESTION 3
What job sites do you typically visit when searching for a job?
* Required Question