Town Clerk

Under the general direction of the Town Manager and in accordance with the provisions of Massachusetts General Law, perform administrative and supervisory work in connection with the maintenance, certification and retention of official town records; the issuance of various licenses, business certifications, official documents and records.  Responsible for election and Town Meeting and their certification; and the establishment and maintenance of a computer system in support of the division's operations following established methods and procedures.

-Serve as the Chief Election Officer for the Town, with full responsibility for the administration of all election related activities; plan, organize, publicize, conduct, certify and prepare reports on federal, state and local elections.  Establish, review and update all election procedures subject to statutory requirements; work with candidate and political organizations to ensure campaign practices comply with election laws and regulations; recruit, train and supervise poll workers; supervise set up of polling locations, election machines and computation of election results; and certify election results and related reports.

-Plan and execute annual and special Town Meetings; administer town warrants, record votes taken at Town Meetings and notify the appropriate agencies; maintain records of Town Meeting actions.

-Serve as the Clerk of the Board of Registrars.  Plan, organize, publicize, conduct and certify voter registration activities, and voter registration lists.  Manage and maintain absentee balloting process.

-Responsible for directing the organization, management, disposition, and disposal of all official Town records and public documents, according to the State's retention schedules. Serve as the Town's Chief Records Access Officer.

-As "Keeper of the Seal", attest, by signature, to bylaws, resolutions and contracts, easements, deeds, bonds and other documents requiring town certification.  Administer oaths of office.

-Serve as clerk to the Board of Selectmen.  Attend all scheduled and special meetings.  Process all licenses approved by the board.

-Responsible for the maintenance, updating and indexing, and certifying of vital statistics, such as births, deaths and marriages.  Issue a variety of state, county and town licenses and permits.  Supervise the proper recording of business certificates,  and accepted town streets.  Set up permitting hearings.

-Responsible for establishing and updating computer systems and software applications in support of division operations.

-Supervise division staff.  Participate in staff selection, evaluation and discipline in accordance with town and department policies and procedures.  Provide training, daily direction and counseling as required.

-Develop, track and oversee division budget request for submission to Finance Director; responsible for controlling division expenses within approved levels.

-Perform related duties as required.

Supervisory Responsibility

Supervise 3 or more full-time equivalent employees and approximately 100 part-time persons during voter registration and elections.
 

Physical Elements

-Normal office environment, not subject to extremes in temperature, noise, odors, etc.

-Intermittent standing to assist customers in the office.

-Intermittent interruptions to assist customers in the office or on the phone.

-May spend extended periods at terminal, on telephone, or operating other office machines, requiring eye-hand coordination and finger dexterity.

-Regular lifting and carrying of files, documents and records.

-Involves attendance at evening meetings.