Planning & Zoning Commission Administration Specialist (Underfilling as an Office Specialist III)

NATURE OF WORK
Under general direction, performs specialized administrative work of moderate difficulty and highly responsible duties supporting the Planning and Zoning Commissions and Board of Adjustments; this position has department-specific responsibility.

(Illustrative Only) Coordinates Planning & Zoning Commission and Board of Adjustment meetings, assures all functions are performed in accordance with applicable State and Federal laws, County ordinances and policies and procedures; records and transcribes minutes for the Planning and Zoning Commission and Board of Adjustment Hearings; manages the recording, distribution and maintenance of the records related to the official action of the Planning and Zoning Commission and Board of Adjustment; posts public meeting notices and agendas; prepares and distributes meeting agenda and information packets for Planning & Zoning Commission and Board of Adjustment meetings; assures Radius Notification Letters to property owners are mailed out according to State Statutes; serves as a point of contact and liaison for departmental division offices and individuals on a range of specified issues; prepares reports and analyzes departmental financial or project data and makes recommendations; trains, supervises and evaluates administrative personnel; provides administrative assistance to the Planning and Zoning Division; ensures compliance with department directives; manages the collection, analysis and reporting of projects and operational reports; regular and reliable attendance is required; performs other duties as assigned.

Associate's Degree in Accounting, Business Administration, or closely related field; and two (2) years of increasingly responsible work experience in the area of office administration OR an equivalent combination of education and experience, preferably in a government entity; OR an equivalent combination of education and experience.

**NOTE: Yuma County reserves the right to underfill the Planning & Zoning Commission Administration Specialist (Grade 233) as a Office Specialist III (Grade 188 Min: $15.41/hr. - Mid: $19.25/hr.) until such time as the successful candidate completes all education and training requirements.**

This position is advertised from the minimum to the mid-point hourly rate. Salary will be determined based on education and experience at the time of offer.

Knowledge of: Yuma County organization, operations, policies, and procedures; micrographics and imaging technology methods and procedures; business English spelling, arithmetic, punctuation and grammar; filing systems; Arizona Open Meeting Law and statutory notice requirements; State and County Planning and Zoning Commission laws and regulations; statutory requirements for records retention, maintenance, and the recording of actions taken; principles and practices of management, training, and supervision; project management; developing policies and procedures; computer operations especially in word processing, databases, and the Internet.
 

Skill in: Analyzing and evaluating administrative needs, identifying problems, and developing feasible solutions; preparing reports; operating various types of office equipment; creating filing systems; conducting extensive research using computerized databases and the Internet; providing effective customer service; training staff in specific areas of need; writing instruction manuals.
 

Ability to: Plan, organize, supervise, train and evaluate the work of subordinates; establish and maintain effective working relationships with co-workers, outside agencies, and the public; work independently in completing assigned tasks accurately; communicate effectively verbally and in writing; follow written and verbal instructions; take abbreviated notes and transcribing documents; respond effectively with public inquiries and public records requests; plan, prioritize, manage, and respond to multiple assignments in a fast-paced environment.