Department Business Specialist I

                               SALARY: $59,583.10 - $72,742.39 Annually

We are accepting applications to fill a current vacancy in Santa Barbara.  The current vacancy is in the Probation Department.

NOTE:  Candidates may be appointed at the I or II level, depending on the candidate's qualifications and the needs of the department.
 
THE POSITION:  Under general direction, supports departmental staff in the evaluation of various legislation, policies and business systems; monitoring of contract compliance    to improve the service delivery of programs; analysis and reporting on program requirements and performance; and other duties as required.
 
IDEAL CANDIDATE:

• Possess strong analytical skills
• Ability to compile, organize, analyze and interpret data
• Ability to prepare written reports, summaries and displays of information.
• Ability to exercise appropriate judgment in the release of information
• Ability to communicate effectively and diplomatically with multiple, diverse individuals, community groups and organizations.
• Ability to analyze and identify issues and propose recommendations
• Possess a proactive hands-on approach.
• Possess strong organizational skills and work with minimum supervision.
• Ability to develop and conduct professional presentations appropriate for a wide variety of audiences.
• Ability to work with staff and external partners on process improvement and creative problem solving
• Ability to multi-task, prioritize work and operate under tight deadlines.
• Proficiency in MS Excel, Word, PowerPoint

This position will support departmental staff in the evaluation of various legislation, policies and business systems; monitoring of contract compliance to improve the service delivery of programs; analysis and reporting on program requirements and performance; and other duties as required. More specifically, the DBS I/II position will be responsible for the following:

• Monitor contracts to ensure fidelity of provided services and enhance program quality Coordinate and collaborate on increased community engagement
• Expand internal program evaluation efforts
• Prepare reports and presentations
• Prepare state reports Design, compose, and coordinate annual Realignment Plans
• Support data cleaning efforts for evaluation purposes
• Review and analyze impact of proposed and existing policies, laws, etc.
• Support the expansion of Results First efforts
• Conduct special projects that may include, but are not limited to, data gathering, survey analysis

1. Identifies and validates business process requirements and critical success factors. 
2. Develops written procedures and implements adopted policies; coordinates the development or revision of policies and procedures to support new processes and systems, reduces costs, and maximizes service levels; evaluates organizational impact of changes; prepares response strategies; designs and improves forms; and coordinates publication and dissemination of such material.
3. Participates in meetings and presents data to assist managers in making operational and administrative decisions.
4. Performs related duties as assigned to meet departmental and program goals.

1. Possession of a bachelor's degree in business administration, criminal justice, marketing, political science, public administration, economics, communications, organizational business management, accounting, project management, or other specific field of study related to assignment; OR,
2. possession of an associate's degree in business administration, criminal justice, marketing, political science, public administration, economics, communications, organizational business management, accounting, project management, or other specific field of study related to assignment; AND two years of experience that would demonstrate knowledge of (a) fiscal management, budgeting, grant preparation and monitoring, and contract management; or (b) automated systems; OR,
3. four years of experience that would demonstrate knowledge of (a) fiscal management, budgeting, grant preparation and monitoring, and contract management; or (b) automated systems; OR,
4. four years of a combination of training, education, and/or experience that is equivalent to one of the employment standards listed above and provides the required competencies.

1. Possession of a valid California Class C Driver's License will be required at the time of appointment.
2. Independent travel throughout the county may be required.

SELECTION PROCESS:

1. Review applications and supplemental questionnaire to determine those applicants that meet the employment standards.
2. Review of Personal History Questionnaire (PHQ):  Candidates will be emailed a notice to complete a Personal History Questionnaire.  If you are recommended based on your PHQ results, you will advance to the next step of the selection process.
3. Supplemental Questionnaire Ranking.  Responses to the required supplemental questionnaire will be evaluated and scored.  Candidates' final score and rank on the eligibility list will be determined by their responses to the supplemental questionnaire. 

1. BACKGROUND INVESTIGATION: includes an interview and a thorough check of police records, personal, military, and employment histories, and inquiry of persons who know you and evaluate whether you: respect the law and rights of others; are dependable and responsible; have demonstrated mature judgment in areas such as the use of drugs and intoxicants; are honest; and are a safe driver.
2. POLYGRAPH EXAMINATION will measure the accuracy of information given during the background investigation process and is part of the background investigation.