Management Analyst

Essential Functions
Duties may include, but are not limited to, the following:

• Participates in budget development and administration activities for assigned area of responsibility; analyzes proposed capital, operating, and maintenance expenditures; prepares reports and analyses related to impact of budgetary decisions; prepares financial forecasts; tracks and monitors expenditures vs. budgets, and expenditures vs. funding restrictions and reporting requirements.
• Participates in procurement and contract administration activities for assigned area of responsibility; assists in development of technical specifications, scope(s) of work, and required documentation for procurement activities, assuring District procurement policies and procedures, as well as source of funding policies and requirements are followed; participates in research and evaluation of proposed contractual obligations and agreements; assists  or leads in contract administration; monitors compliance with applicable contractual agreements.
• Provides administrative support to Division/Department staff; participates in and provides staff support for a variety of committees, boards, and commissions; prepares and presents staff reports, presentations and other correspondence as appropriate and necessary.
• Manages and coordinates assigned functions or projects; participates in the development and implementation of goals, objectives, and priorities for assigned functions or programs; recommends and implements resulting policies and procedures; assists, creates and modifies policy and procedural manuals and guidelines.
• Coordinates, implements, and monitors special projects within assigned area of responsibility; performs complex research and analysis of new programs, services, policies, and procedures; prepares and presents reports.
• Prepares and presents comprehensive technical, administrative, and financial analytical and statistical reports for Division/Department activities that present and interpret data, identify alternatives, and present and justify conclusions, forecasts, and recommendations based on data summaries and other findings.
• Coordinates and collaborates with departments, divisions and outside agencies; serves as a liaison with public and private organizations: provides information and serves as a resource.
• Perform other related duties as assigned.

Education/Experience

• Bachelor's Degree in business administration, public administration, finance, or a related field.
• Minimum of five (5) years of directly relevant experience, preferably in the public sector, transportation, engineering or construction industry.

• Possess and maintain a California driver's license, Class C, and a satisfactory driving record for the last five years.
• Maintain compliance with the District's policy regarding Conflict of Interest and Ethics.

• Strong knowledge of principles and practices of business administration, management analysis, organization, budget, contracts and communications.
• Ability to work effectively under pressure, prioritize and organize work flow so as to deliver high-quality products within established deadlines.
• Exceptional relationship-building skills to deal effectively with individuals at all levels of responsibility and authority, and a variety of constituent groups including management, agencies and vendors.
• S/he must have excellent interpersonal skills, with an emphasis on strong written and oral communication skills, to achieve successful results working closely with internal and external customers.
• Ability to analyze routine and non-routine financial and business situations, scenarios, proposals and solve problems and present alternatives.
• Demonstrated proficiency with report writing and presentation development.
• Demonstrated above-average proficiency in computer software programs, particularly the Microsoft Office Suite. Experience with Enterprise Resource Planning (ERP) systems, such as JD Edwards.

Physical Requirements
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
The employee must possess the ability to use the phone and computer for extended periods, manual dexterity to complete clerical functions and work with office equipment and lift equipment up to 25 pounds on a daily basis.  The employee must be able to hear, see, and communicate verbally to exchange information.  The employee must be able to physically travel between District locations and other destinations, work in evenings when required, work in hazardous conditions, and negotiate a variety of different and irregular terrain as is typical along a railway right of way.  The employee may be subject to fumes, odors, dusts, gases, chemicals.  The employee must be able to walk, climb, balance, bend, carry, push, reach, sit, and stand.
 
Machines / Tools / Equipment

• Ability to operate a personal computer and Microsoft Office Suite programs.
• Ability to operate standard office equipment, including a fax and scanner machine, copy machine, and telephone.
• Ability to carry and operate a mobile on-call device.