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Pierce County

Elections Specialist- Data Analysis and Tabulation

SALARY

$28.99 - $36.67 Hourly

LOCATION

Tacoma, WA

JOB TYPE

Career Service - Full Time

JOB NUMBER

18-00133

DEPARTMENT

Auditor

OPENING DATE

03/21/2018

CLOSING DATE

Continuous

SALARY

$28.99 - $36.67 Hourly

LOCATION

Tacoma, WA

JOB TYPE

Career Service - Full Time

JOB NUMBER

18-00133

DEPARTMENT

Auditor

OPENING DATE

03/21/2018

CLOSING DATE

Continuous

Description

OPEN UNTIL FILLED
 First consideration will be given to
 applications received on/or before April 2, 2018

This recruitment may be used to fill future Elections Specialist vacancies. 

About the Division
The Pierce County Auditor's Office is responsible for elections, licensing services, public records and animal control services.

The Auditor's Elections Division maintains voter registration rolls, conducts federal, state and local elections, verifies petition signatures, publishes a local Voters' Pamphlet, and maintains precinct lines after redistricting. Pierce County has over 490,000 registered voters and conducts four elections each year. The Elections Division serves 114 jurisdictions (boundary lines, voter assignment, elections) and files candidates for over 500 elected offices.
In what used to be filled with peaks and valleys, the work of Pierce County Elections is consistently 24/7 ­action-packed and exciting. Whether it is Election Day or another day of the year, effort is being made to continuously improve the voter experience and the technology of elections. We're a workplace family that cares more than just about the daily grind. We are proud of the work we do! It's award-winning and well-respected throughout Washington State.

Position Summary

The Auditor's Office is currently recruiting for an Elections Specialist position that is assigned to the Data Analysis and Tabulation area.

This position is located at the Pierce County Elections Center in Tacoma, WA.  The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm. An employee in this class is responsible for planning, organizing, directing, and evaluating the activities of an assigned election area. This is a working specialist position. Work involves planning, distributing, assigning work to accommodate work fluctuations and changes; monitoring work compiled; taking corrective action to maintain acceptable quality standards; and training election workers assigned to work in their particular areas. Specialists perform day­-to-­day assignments specific to their assigned area. Employees are expected to perform work in all election areas as assigned including customer service and voter registration.

Essential Functions:

  • Prepares for an election following all Revised Codes of Washington (RCWs) and Washington Administrative Codes (WACs) and County Code addressing election activities
  • Conducts vote by mail elections
  • Coordinates and participates in the activities of a specialty in the Elections Division
  • Determines work schedules and methods to expedite workflows; issues instructions; and monitors work for accuracy and compliance to procedures and policies in specialty areas assigned
  • Recruits, trains, assigns, and schedules election part-time team workers
  • Enters and validates time entry for part-time workers
  • Operates mechanical equipment (includes scanners, mail sorting equipment and other postal equipment)
  • Maintains regular, predictable, and punctual attendance during regularly scheduled work hours at assigned work site
  • Performs Election Clerk 2 functions as needed
  • Performs the physical requirement of the position
  • Works a flexible schedule which may include evenings, weekends, holidays and overtime
  • Operates personal computers, software (Microsoft Office Suite, Voter Registration and other specialized software) and related office or specialized equipment

Data Analysis and Tabulation Responsibilities:
  • Analyzes demographic and census data, produce statistical analysis, reports, and database analysis
  • Creates and maintains a variety of elections statistics
  • Performs minor database functions including simple queries and database maintenance with assistance from Auditor IT staff
  • Assists with data analysis of other Auditor divisions
  • Performs pre­testing of election counting systems and ballot tabulators
  • Cleans and maintains scanners
  • Prepares Logic and Accuracy matrices and test plans for an election
  • Performs Logic and Accuracy testing of voting systems
  • Assists with set­up, preparation and testing of online ballot marking systems
  • Operates ballot tabulation equipment and oversees ballot tabulation process
  • Assists voter registration with address, street and district boundary issues and research
  • Liaisons with other County departments regarding boundaries, maps, and parcel information (these departments include Assessor/Treasurer, County GIS and Planning)
  • Adjusts boundaries for annexations and district mergers
  • Acts as redistricting lead

This announcement is not intended to reflect all duties to be performed by our team members, but shall present a descriptive list of the range of duties that may be performed.  To view the complete classification, click here. 
 

Qualifications

Minimum Requirements to Apply:

  • Four years of general clerical experience required. Additional education or related experience may be substituted equally for the recruiting requirements.

Preferred Qualifications:
  • Two years Elections related experience
  • Experience working in a lead or supervisory role and Certification as an Elections Administrator under (WAC) and (RCW) regulations
  • Proficiency in Microsoft Word, Excel and Access as well as experience working with databases
  • Basic GIS technology and mapping experience
  • Bilingual

Special Requirements and/or Qualifications: A valid Washington State driver's license may be required when travel is required of the position. Union membership is required within 30 days of employment.

Special Note: Employees in this class may be limited as to vacation during the primary and general election season and will be required to work extended hours, on-call, or alternate hours during an election cycle.

Supplemental Information

To be considered for this opportunity please:
 
Complete and submit an online Pierce County Employment Application by selecting "APPLY" above or go to:   www.piercecountywa.org/jobs. 

  • If you do not have internet access, you may visit your local public library or any WorkSource location and use their computers.
  • Individuals needing accommodation in the application, testing process or need this job announcement in an alternative format may call Human Resources at (253) 798-7480, at least two days prior to the need. 
 
This is a competitive selection process.  Your application form will be reviewed and evaluated for the quality and quantity of education/experience in the areas listed.  Applicants whose qualifications most closely correspond to the County's needs will be eligible for further consideration.  Notification of application status normally occurs 4 to 6 weeks after the closing date.  Short notice may be given to applicants to participate in further selection processes which may include written, oral and performance examinations, and final interviews. 
 
As an Equal Employment Opportunity Employer, Pierce County welcomes a diverse workforce.  Pierce County does not discriminate based on race, creed, religion, color, national origin, sex, sexual orientation, marital status, age, disability, veteran status, the presence of any sensory, mental, or physical disability, or the use of a trained guide dog or service animal by a disabled person.

 

Employer
Pierce County
Phone
(253) 798-7480
For Sheriff's Department positions: 253-798-6250
Website
http://www.piercecountywa.org/jobs
Address
Pierce County Human Resources
950 Fawcett Avenue, Suite 200
Tacoma, Washington, 98402
Employer
Pierce County
Phone
(253) 798-7480
Website
http://www.piercecountywa.org/jobs
Address
Pierce County Human Resources
950 Fawcett Avenue, Suite 200
Tacoma, Washington, 98402
Elections Specialist- Data Analysis and Tabulation Supplemental Questionnaire
* QUESTION 1
How many years of general office/clerical experience do you have?








* QUESTION 2
Please select your level of education.





* QUESTION 3
How many years of experience do you have working in Elections?




* QUESTION 4
Detail your election experience. Provide name of jurisdiction, number of registered voters, tasks performed and areas of responsibility.
* QUESTION 5
Are you certified as a Washington State Elections Administrator?


* QUESTION 6
How many years of experience do you have working in a lead or supervisory role?





* QUESTION 7
Select all software programs in which you have experience and are proficient in.







* QUESTION 8
This position requires the ability to juggle multiple projects and priorities within very specific and in some cases, legally defined timelines and deadlines; shifting priorities in a moment's notice. Describe your methods of organizing and prioritizing projects and how your skills, abilities and previous work experience demonstrate your ability to meet these challenges.
* QUESTION 9
The Elections Division is one of the most visible agencies under ever increasing public scrutiny. Professionalism and integrity are imperative to the successful conduct of elections. Describe your prior experience working with the public in a professional setting and how you ensure professionalism in your work.
* QUESTION 10
Describe your experience working with databases and data. Please include your experience importing data, writing queries, data analysis and production of reports. Please detail the programs/platforms that you have worked with.
* QUESTION 11
Describe a data analysis project you have completed. Please discuss the scope of the project, variables, and methodology used to come to your conclusions and final outcome.
* QUESTION 12
Describe your experience producing reports, papers, charts, graphs, and info graphics displaying groups of data. You may also provide examples.
* QUESTION 13
Are you bilingual?


* QUESTION 14
Employees in this position may be limited as to vacation time off during the primary and general election season, may be placed "on-call", and will be required to work a flexible schedule, which may include evenings, weekends, holidays, and overtime. Are you willing and able to work as within these parameters?


* Required Question