Accounting Technician I / College of Extended Learning

Accounting Technicians provide technical support to organizational units responsible for receiving and disbursing university and/or auxiliary funds and recording financial transactions (e.g., accounts payable, accounts receivable,student finance, investments and special projects, trust and general accounting units).

Positions are assigned to classifications in this series on the basis of the degree of complexity, difficulty, and variety of duties performed; amount of independence, originality, and discretionary decision-making authority delegated to the position; and demonstrated level of knowledge of accounting methods, procedures, and practices. All classifications require knowledge and understanding of financial record-keeping methods, procedures, and practices and the ability to use current computer word processing and spread sheet software programs, web browsers, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid. Incumbents usually have a variety of contacts, inside and outside the university, and may be assigned responsibility for providing training, guidance, and assistance to other employees.

The Accounting Technician Series is distinguished from other series such as clerical, payroll, general administrative support, and purchasing by a primary responsibility for providing technical support to functional units involved in receiving and disbursing university funds and/or its auxiliaries and recording financial transactions.

The following examples of typical work activities are meant to illustrate the general range of work functions performed by Accounting Technicians; they are not meant to be all inclusive or restrictive. Work assignments may involve other related activities within the scope of each classification.
 
Accounting Technicians typically perform duties that include some or all of the following: review documents for accuracy, completeness, validity, and adherence to standards; make mathematical calculations; assign transaction codes and prepare documents for processing; post data to journals, registers, and ledgers; compile, verify, reconcile, analyze, and summarize information; prepare invoices, enter data, and prepare billings and past due notices; review computer generated reports and make necessary corrections; maintain records; understand and interpret university policies and regulations for faculty, staff and the general public; review web pages and make recommendations for updates; write or update departmental procedures; may perform routine clerical functions as needed, such as sorting mail, data entry, greeting customers, answering phones and providing assistance, filing and using standard office equipment; provide technical assistance with web site applications; and use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid.

Incumbents in this classification apply a general knowledge of financial record-keeping methods, procedures, and practices to the processing and recording of financial transactions and information. Work assignments are usually well-defined and of a constant nature; however, incumbents may be assigned responsibility for resolving problems. Detailed instruction is initially provided for incumbents new to the position. Once this introductory period is completed, incumbents are responsible for performing work that is accurate and for independently identifying and correcting any errors that may occur.

Incumbents communicate established university policies and procedures to faculty, staff and the general public, referring them to the appropriate staff member when more extensive interpretation is required; receive and disburse monies; compile various documents and review for accuracy; make mathematical calculations; update and maintain spreadsheets including entering, sorting, calculating; run and export queries; provide input to the modification and documentation of established procedures based on precedent and university policies; maintain files and records;and reconcile account balances.

Specific Job Duties:

Knowledge:
General knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices.

Abilities:
Ability to review financial documents for accuracy, completeness, validity, and adherence to standards; compute and post numbers rapidly and accurately; maintain files and records; identify, trace, and correct errors; follow directions; interpret and apply written rules and regulations; establish and maintain effective working relationships with others; exercise tact, courtesy, alertness, and good judgment in responding to others; use current computer, word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid; and read and write English at a level appropriate to the position.

Applicants must demonstrate proficiency with Microsoft Excel and Word, current web browsers, query tools, integrated financial systems and record management systems, such as student accounting, cashiering, and financial aid. Knowledge of PeopleSoft is preferred.

Experience:
Equivalent to one year of clerical accounting or financial record-keeping experience which has provided the above knowledge and abilities.

Education:
A bachelor's degree with a major in accounting, business administration, finance or a closely related field is preferred.  Any combination of education and experience, which provides the required knowledge and abilities, will be accepted.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. 

This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:
http://hrd.csusb.edu/conflictInterest.html

This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)