Business Operations Administrator

The Southern California Regional Rail Authority, operator of the METROLINK Commuter Rail System, is seeking a Business Operations Administrator who will be responsible for filing all Accident and Incident Reports to the Federal Railroad Administration (FRA), and managing SCRRA's Random Drug and Alcohol Program Plan. This position also provides administrative support, prepares reports and other information necessary to support the Department.

TO APPLY: This is a continuous recruitment with the first review of applications beginning Friday, June 1, 2018. Interested applicants are encouraged to apply immediately
 

• Responsible for understanding and ensuring Agency meets the regulatory requirements as outlined in 49 Code of Federal Regulations (Transportation) Part 219 Control of Alcohol and Drug Use and Part 225 Railroad Accident/Incidents: Reports Classification and Investigation.
• Supervise the third party administrator of the Random Drug and Alcohol Program. 
• Report any impact between railroad on-track equipment and highway users through the proper FRA channels.
• Update the Internal Control Plan annually on accident and incident reporting.
• Manage agency compliance records with various safety related regulations, including but not limited to Federal Drug and Alcohol, FRA, APTA, and OSHA.
• Advise employees and supervisors on over-the-counter drugs to ensure they're used at the proper dosage and will not adversely affect the performance of safety-sensitive duties.
• Provide administrative support to the department including the processing of expense reports, timesheets, calendar and schedule management, ordering supplies, pickup and distribution of mail, correspondence, faxing and photocopying and scheduling maintenance/repairs of office equipment and vending machine and the preparation of reports for departmental personnel.
• Collaborate with department staff, SCRRA budget team and contract service provider's financial staff to establish budgets for the department and for department contract work.
• Handle department invoices. Negotiate annual budgets with contractors and monitor budget performance.
• Review contractor's monthly invoices, verify purchases against contractor A/P journals, verify labor rates and headcount prior to approval and routes for signature.
• Assist internal and external customers with research requests or analysis.
• Establish and maintain effective and cooperative working relationships with SCRRA employees, contractors, management, and regulators.
• Update and maintain department databases.
• Performs other related duties as assigned.

Education and Experience

• Bachelor's Degree in Business Administration or a related field.
• A minimum of four years of experience performing similar job duties as described in the position duties.
• A valid Class "C" California driver's license with a satisfactory driving record of no more than 3 moving violations and no DUI's within the last 3 years

• Receives supervision from departmental management/ supervisory level roles.
• No formal supervisory responsibilities.   

• SCRRA operations and business processes.
• APTA and FRA guidelines.
• Risks and system vulnerabilities.
• Principles and practices of contract management.
• Federal, state, and local government laws and regulations.

• Strong and effective communication both verbal and written.
• Microsoft Office Suite.

• Organize data efficiently and accurately.
• Maintain relationships with appropriate railroad or functional industry partners.
• Work independently, prioritize assignments and meet deadlines with minimal supervision.
• Demonstrate effective, productive working relationships with personnel at all levels in the company and with representatives of outside agencies and groups in a similar position.

• Transition between standing, walking and sitting at varying lengths of time
• Climb or balance and stoop, kneel, crouch or crawl
• Use hands to finger, handle, feel and grasp tools to perform the duties of the position
• Ability to lift, hold and move objects up to 25lbs.
• Hear and perceive the nature of sounds
• Listen and express or exchange ideas by means of spoken words
• Adjust visual focus.

Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process.  Eligible applicants will be notified of the exact time and place of assessments and interview.  Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas.  Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA.

Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position.

In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

The SCRRA is an Equal Opportunity Employer. EEO/ADA