Public Records Officer (Program Specialist 5)

The Legal and Records Unit of The Washington State Gambling Commission has an immediate opening for a Public Records Officer (Program Specialist 5). The Public Records Officer position resides within the Licensing, Regulation and Enforcement Division and reports to the Legal and Legislative Manager. 
 
This opportunity is a permanent, Washington General Service position, and resides in Lacey, WA at Gambling Commission Headquarters.  
 
Who is the Gambling Commission?
 
We are an accredited, limited-jurisdiction law enforcement agency whose mission is to protect the public by ensuring that gambling is legal and honest. We are the second oldest gambling regulatory agency in the country and the only statewide agency that licenses and regulates an estimated $3.5 billion gambling industry comprised of Tribal, commercial, and nonprofit businesses.
 
Why Join Our Team? 
 
Our employees are our most important asset and we are always looking for highly talented individuals to join our team. We offer...

• Interesting and challenging work... from regulatory field work, to licensing and financial investigations, to law enforcement, to working with tribal representatives.
• First class training and tuition reimbursement programs.
• Flexible work schedules.
• A working environment that supports diversity.

What you will do as the Public Records Officer:

At WSGC, the Public Records Officer (PRO) is responsible for the statewide oversight of the agency's records management and public disclosure program.  You will identify and resolve policy and procedural issues, including the revision and creation of policies and processes, to ensure the agency fully complies with the mandates of the Washington's records retention laws and Public Records Act. 
 
You would also be responsible for working with the legal manager, leadership, and/or assistant attorney general to minimize the WSGC's exposure to liability under the Public Records Act, including the withholding, redaction, and/or disclosure of public records.  You will also manage and coordinate WSGC's response to litigation on public records issues.
 
Additionally, as the successful incumbent, you will serve as the Agency's expert in records retention matters and ensure WSGC fully complies with the state's records retention laws under RCW 40.14, Preservation and Destruction of Public Records.

You will have the opportunity to provide public records act training and guidance; and records preservation and records retention training consistent with state law, to all levels of agency staff.  Another exciting aspect of this position is you have the opportunity to develop your own training curriculum and deliver training in a manner that you feel will best suit your training audience.
 
Please apply for this position if you meet the follow requirements:

Required Qualifications:

• High school diploma or equivalent; AND
• Four years of experience and expertise in analyzing, interpreting, and implementing laws, rules, procedures, and case law related to records and information management; AND
• At least three years of experience and expertise in analyzing, interpreting, and implementing rules, laws, and case law related to the RCW 42.56, the Public Records Act.  Experience may be gained concurrently.
• Understanding of the Preservation and Destruction of Public Records Act, RCW 40.14.
• Strong oral and written communication skills; ability to communicate effectively with agents, Assistant Attorney General, licensees' attorneys, licensees/applicants, and the public regarding cases, administrative processes, public records laws and agency rules.
• Demonstrated ability to work independently in a fast paced, changing work environment.
• Excellent attention to detail, organizational and time management skills.
• Ability to use technology and computer systems to improve efficiency, accuracy, and quality of work.
• Ability to work collaboratively with others to meet the mission and goals of the agency.
• Customer Focus, Ethics, Integrity, Diversity, and Accountability are also important competencies for the position.

• A Bachelor's degree with a major study in archives and records management, public or business administration, law, or related field.
• A certified records manager and/or Certified Public Records Officer certification through the Washington Association of Public Records Officer Association.
• Specialized knowledge of state gambling laws and Commission rules.
• Specialized knowledge in the management of records for a general authority or limited authority law enforcement agency.
• Specialized knowledge of software or programs that can be used to effectively search, collect, and produce records.
• Experience developing, implementing, and training on policies and procedures.

To be considered for this opportunity, you must submit:

• A completed online application which includes contact information for at least three professional references that includes current phone numbers and email addresses. You can create an application profile on www.careers.wa.gov by clicking the "Apply Now" button at the top of this page.
• A completed Supplemental Questionnaire where all questions are fully answered.  "See resume" is not an acceptable answer and will result in your disqualification for an incomplete application.
• A letter of interest stating why you believe you are the ideal candidate for this position, and how you meet the qualifications for this position.  Please paste your letter of interest in the box provided under "Supplemental Questions."

• We recommend you print and keep a copy of this job announcement so that you can refer to it.
• A first review of candidates will take place on February 26, 2018. We encourage candidates to get their application materials in early. 
  • We reserve the right to close this recruitment at any point in time once a successful candidate is found.
• All information may be verified and documentation may be required.
• A resume will not substitute for completing the "duties summary" section of the application.  The "duties summary" section should capture experience listed in your responses to the supplemental questionnaire.
• If you state you have a degree, please include an unofficial transcript as an attachment to you application packet.

• Your attention to detail completing your application packet;
• Completeness of the "duties summary" section of your application in Careers.wa.gov;
• Your responses to the supplemental questionnaire;
• Review of your letter of interest that is cut and pasted in the "supplemental question" area, to be reviewed for spelling and grammar.