Job Bulletin

SALARY

$13.23 Hourly

LOCATION

CA, CA

JOB TYPE

Classified Temporary

JOB NUMBER

17-18SubClerical

DEPARTMENT

CLASSIFIED PERSONNEL

OPENING DATE

07/06/2017

CLOSING DATE

Continuous

SALARY

$13.23 Hourly

LOCATION

CA, CA

JOB TYPE

Classified Temporary

JOB NUMBER

17-18SubClerical

DEPARTMENT

CLASSIFIED PERSONNEL

OPENING DATE

07/06/2017

CLOSING DATE

Continuous

Description

Substitute Positions are on-call only.

PLEASE NOTE: If you applied prior to 7/6/17 and are still interested, please apply again. Once you have applied, you will not need to reapply until 7/1/18. Applying more than once does not increase your chances of being contacted.

Qualified candidates will be invited to the testing process approximately once per month. Candidates who take part in and do not pass the testing process must wait 90 days before being able to test again. Candidates who are invited to take part in the testing process and do not appear will not be invited again unless they submit an additional application during the following month.

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

SUMMARY OF DUTIES

Under the direction of an assigned administrator, performs a variety of clerical functions in support of an assigned school or department; types documents, letters, and memoranda; provides information to the general public; and performs a variety of clerical duties relative to assigned area of responsibility.

DISTINGUISHING CHARACTERISTICS AMONG RELATED CLASSES

The Office Assistant III classification performs complex and diverse technical and clerical tasks involving independent action within a specific area including composing correspondence, creating reports, and monitoring budget expenditures.

The Office Assistant II classification performs a variety of clerical functions in support of an assigned school or department including, filing, data entry, typing various documents, maintaining records and inventories, scheduling appointments, and providing assistance to staff and the public.

The Clerical Assistant classification performs routine and very basic clerical functions such as filing and duplicating.

SUPERVISION RECEIVED AND EXERCISED

· Receives supervision from an assigned administrator.

Examples of Duties

ESSENTIAL DUTIES

· Performs a variety of clerical duties including, but not limited to, filing, data entry, duplicating materials, date stamping and logging documents received, and opening and routing mail;

· Assists in maintaining records for assigned programs; ensures the timely duplication and distribution of a variety of records, reports and other materials as directed;

· Types letters, memoranda, bulletins, reports, schedules, lists, forms and other materials from straight copy or rough draft; proofreads draft documents;

· Maintains a variety of logs, records, and files; maintains records of staff attendance and calls substitutes as assigned;

· Distributes various forms and provides information and assistance to the public and staff regarding their completion;

· Provides assistance to students, staff, and the general public in order to ensure student's success; assists the public and staff in filling out paper work and forms; provides routine information and directs inquiries to the appropriate person or office; answers telephones and takes messages; makes phone calls to request, provide, or verify information as directed;

· Maintains supply and material inventories; orders materials, equipment, and supplies as directed;

· Schedules appointments and meetings; maintains various schedules and calendars;

· Assists certificated staff with the monitoring of students in the office;

Other Related Duties

· Assists in maintaining the health office at a school site; arranges for appropriate care, or if properly trained, provides, first aid for ill and injured students; dispenses medication per physician guidelines;

· May maintain financial records relating to the receipt and disbursement of funds; may assist with student store and associated student body funds;

· For positions with bilingual designations, translates a variety of written materials from English to a second language and from that language into English; interprets and facilitates communication between staff and non-English speaking members of the public; attends various meetings to translate and interpret as needed;

· Assists other clerical or secretarial personnel as directed;

· May serve as a school or department receptionist for staff and the general public;

· Performs related duties and responsibilities as required.

Employment Standards

EMPLOYMENT STANDARDS

Education: Graduation from high school or equivalency.

Experience: No experience required.

Special: A valid, California Class C, driver's license may be required, and if so, must be maintained during the course of employment.

Ability to be insured, and continue to be insurable, by the District's liability insurance carrier.

All licenses, certificates, and other requirements listed above are required at the time of employment and must be maintained during the course of employment unless otherwise noted.

Physical Requirements: Employees in this classification stand, walk, sit, stoop/bend, reach overhead, lift and carry up to 20 lbs., use fingers repetitively, use both hands simultaneously, speak clearly, hear normal conversation, and see small details.

Supplemental Information

KNOWLEDGE, ABILITIES, AND TRAITS

Knowledge of:

· School or District department office terminology, practices, and procedures;

· School or District department rules and guidelines;

· Modern office practices, procedures, and equipment;

· Principles and procedures of record keeping;

· Good public relations techniques;

· Interpersonal skills using tact, patience, and courtesy;

· Correct English usage, grammar, spelling, punctuation, and vocabulary;

· District organization, operations, policies and objectives related to assigned function;

· Pertinent Federal, State and local laws, codes and regulations;

· Proper telephone etiquette;

· Health and safety regulations and basic first aid procedures;

· Basic mathematical principles.

Ability to:

· Make mathematical calculations quickly and accurately;

· Establish and maintain filing systems;

· Work effectively within established time schedules and with minimal direction;

· Operate a variety of office machines and equipment such as a personal computer and applicable hardware and software, copiers, printers, scanners, typewriters, calculators, and fax machines;

· Type/keyboard at a corrected rate of 40 words per minute;

· Provide information and assistance to parents, the general public and other staff members in a helpful, courteous and timely manner;

· Maintain confidentiality of privileged information obtained in the course of work;

· Communicate effectively, both orally and in writing;

· Understand and follow both oral and written directions;

· Establish and maintain effective working relationships;

· Read, interpret, and follow rules, regulations, policies, and procedures.

Traits:

· Appreciates and respects the differences among people;

· Diligently attends to details and quality;

· Easily adapts to situations and changes;

· Effectively manages one's own time, priorities, and resources;

· Logically grasps and thinks through issues and problems;

· Remains steady under pressure;

· Stays focused and has good work ethic;

· Strives to meet customers' needs.

WORK ENVIRONMENT: Employees in this classification work primarily inside an office environment, with frequent interruptions, with changing priorities and short deadlines, may be exposed to air and blood-borne pathogens and germs, bodily fluids and communicable diseases, may be required to drive an automobile to conduct work, and have direct contact with students and the public.

APPOINTMENT: In accordance with Education Code Section 45301, an employee appointed to this class must serve a probationary period of six (6) months during which time an employee must demonstrate at least an overall satisfactory performance in order to attain permanent status in the classified service.

Salary Range: 17.0

Employer: Oxnard School District
Phone: (805) 385-1501 x 2071
Website: http://www.oxnardsd.org

Address: 1051 South A St.

Oxnard, California, 93030

Employer: Oxnard School District
Phone: (805) 385-1501 x 2071
Website: http://www.oxnardsd.org
Address: 1051 South A St.

Oxnard, California, 93030

Substitute/Temporary Clerical Supplemental Questionnaire
* QUESTION 1: Are you fluent in the Spanish language (speaking, reading, and writing?) Please Note: This is not a requirement but preference may be given to applicants that are bilingual depending on the needs of individual assignments.

Yes

No; * Required Question

Oxnard School District

Substitute/Temporary Clerical

Description

Examples of Duties

Employment Standards

Supplemental Information