Program Assistant Operations

This is a Full-Time Non-Civil Service position with Metro Action Commission. The position comes with medical, dental, pension and insurance benefits.

• Prepares concise reports on programs or projects. Prepares requisition requests, purchase orders, manage deliveries, and insures invoices are paid in a timely manner.
• Responsible for daily operations of department software, opening and closing out work orders, input of maintenance hours to the proper work order, and providing monthly preventative maintenance work orders and supply requests.
• Handles all reception efforts, answers phones, time keeping entries and dispatches fix and repair calls. Monitors usages, prepare and replace requests for cell phones agency-wide.
• May assist with oversight of fleet vehicle scheduling and coordinates usage between requests.
• Manages agency key and lock program and processes work orders for lock changes and key requests. Also responsible for preparing building access badges for employees.
• Manages information system function to include dissemination of computers for agency staff, assignment of computers/kiosk system for new hires and disabling access of terminated employees. Responsible for installation of cameras and troubleshoots problems. Serves as point of contact for ITS related requests.
• Serves as back up to the Operations and Fleet Maintenance Manager in coordinating and assuring buildings have had the necessary inspections for fire, health, and safety. Assist Operations and Fleet Maintenance Manager and Directors with Surplus Property and destruction requests throughout agency.
• Schedules building usage including space for events and meetings.
• Handles administrative office responsibilities for the Director of Administrative Services and Operations.

High school diploma/GED plus three (3) years of related experience,OR two (2) years of college and one (1) year of related experience. Valid Tennessee Drivers License.

Candidates with accreditations earned in a foreign institute are encouraged to apply.

• Knowledge and operation of computer and general office equipment.
• Ability to compile and analyze data for reporting purposes.
• Ability to establish and maintain effective working relationships.