(Highway) Office Manager/Accountant

As a function of the Shawano County Highway Department this position provides accounting and office management responsibilities for the maintenance / construction of the County Highway Department’s record-keeping system with respect to payroll, general ledger and accounts payable/receivable.   This position works under the direct supervision of the Highway Commissioner.

1.  Implements and performs accounting operations and processes within the office/unit of assignment to include:
-enters financial transactions for department/office/unit/county including cash receipts, receivables, general ledger entries;
-calculates and processes unit payroll in accordance with County procedures, agreements, and provisions.
-coordinates or handles the billing of clients, funding sources or other agencies for services provided
-prepares monthly financial statements;
-assists auditors in the audit and review of unit accounting records by supplying financial information requested.
-prepares department/unit annual report;
-reviews, verifies and submits invoices for payment;
-coordinates the purchase requisition process;
-prepares various tax reports (e.g. w-2’s, 1099’s, etc.)
-reconciles accounts/reports/statements and closes out accounting records.

2. Responsible for the supervision, evaluation, performance management and development of assigned staff to ensure compliance with department/county priorities, procedures, practices and policies.

3.  Coordinates the maintenance of department/unit files, records and office retention practices and procedures.

4.  Provides assistance to staff with technology and software issues and problems.  Makes arrangements and coordinates troubleshooting and assistance for more difficult problems with Technology Services personnel.

5.  Compiles and prepares various financial reports, spreadsheet or various forms/reports required by local, state or federal agencies.

6. Under general direction from the Highway Commissioner develops the Departments annual budget, monitors contracts of vendors and provider agencies.  Accurately reports and reconciles all state/federal funding sources.

7. Performs other duties of a comparable level/type.

8. Assists Committee members, Highway Commissioner, and other Department managers/supervisors as requested.

 Five years of accounting experience or two years of accounting experience with bachelor’s degree or any combination of education and progressively responsible experience in business administration/managerial field, which provides necessary knowledge, skills and abilities.

Must be reliable, trustworthy, self-motivated and self-reliant.

• Knowledge of billing, collection and reimbursement practices, guidelines, requirements, and rules pertaining to office/unit of assignment
• Understanding of general accounting principles and standards.
• Knowledge of governmental accounting procedures and operations.
  
• Knowledge of records management and retention requirements and fundamentals.
  
• Knowledge of County administrative rules, guidelines and procedures as it applies to the position.
  
• Fundamentals and operation of accounting software, business productivity software (i.e. word processing, email, scheduling software, presentational and spreadsheet software).