Legal Clerk III - SR-14

Performs a wide variety of legal clerical work in support of staff attorneys to include preparing, checking, and processing legal forms, documents, and related materials; locating and abstracting information from legal files and records; and gathering and organizing relevant material for use in legal proceedings; and performs other related duties as required.

There are three (3) immediate vacancies:

• One (1) permanent vacancy with the Office of the Corporation Counsel in Hilo.
• One (1) permanent vacancy with the Office of the Prosecuting Attorney in Kealakekua/Captain Cook.
• One (1) temporary vacancy not-to-exceed 12/07/2020 noon with the Office of Corporation Counsel in Hilo.

• Prepares and processes standardized legal forms and documents such as subpoenas, motions, petitions, orders, complaints, affidavits, stipulations, and other court documents independently.
• Types from rough draft such materials as letters, memoranda, reports, legal opinions, briefs, proposed legislation, complaints, contracts, and other documents; reviews same for correct form, accuracy, and timeliness.
• Initiates and composes standardized legal forms routinely needed.
• Establishes and maintains case files and records.
• Prepares computer equipment to verify, input, update, correct, and extract data from information systems.
• Coordinates schedules with courts; maintains court calendars and reminds attorneys of court appearances and deadlines for submitting various actions or documents.
• Compiles and readies all relevant materials for use by attorneys in court proceedings.
• Coordinates with court personnel in making corrections to records.
• Researches files and references to obtain information needed by attorneys.
• Responds to inquiries over the phone and/or in person concerning the status of cases or disposition of completed cases.
• Prepares reports of assigned cases and their status.
• Assists in providing training to other employees.
• May take and transcribe dictation.

Training and Experience: 

A combination of education and experience substantially equivalent to:

• graduation from high school, and 
• three (3) years of legal clerical work experience involving the preparation, typing, and processing of a variety of legal forms and documents which required substantive knowledge of legal terminology, procedures, practices, forms, and documents, and
• a valid State of Hawai'i driver's license (Class 3) or other comparable driver's license at time of filing, as applicable to the position.  You will be required to submit your driver's license at time of the job interview.

NOTE:  You may be required to take a typing exercise at the time of the job interview.

Examination:  All applicants who meet the minimum qualification requirements will be assigned a score of 70 points.

Knowledge of:  legal terminology; form, content, and use of legal documents; legal processes and procedures; the various types of court actions and associated processes; filing methods and systems; grammar, spelling, and word usage; law office practices and procedures.

Ability to:  prepare and type or keyboard documents, standard forms needed for specific legal actions, and other materials accurately; applicants may be required to demonstrate ability by satisfactorily passing a performance exercise at the time of interview; locate and abstract data from legal files and records; establish and maintain case files and systems of legal records; operate computer equipment to input, verify, update, and extract data from information systems; provide information to defendants, witnesses, attorneys, court personnel, and the public; explain legal processes, procedures, and/or departmental policies; work within constant time constraints and deadlines; as applicable to specific positions, take and transcribe notes accurately; applicants may be required to demonstrate ability by satisfactorily passing a performance exercise at the time of interview; deal effectively with employees, attorneys, court personnel, and the public.

Physical Requirements:  Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.

Physical Effort Grouping:  Light

If you have already applied for this recruitment and have been placed on the eligible list, please do not reapply during your one year period of eligibility and do not create another profile in NeoGov.

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