Create Job Alert
ABSTRACTING ASSISTANT V
Job Details
ABSTRACTING ASSISTANT VEmployer
State of Hawai'i
Salary
$2,845.00 - $4,551.00 Monthly
Location
State of Hawaii Executive BranchJob Type
Various
Job Number
218210
Department ND
Various
Opening Date
05/12/2018
Closing Date
Continuous
Bargaining Unit
03
Recruitment Information
Recruitment Number 218210 - The immediate vacancy is located at Hawaii Community Correctional Center, Island of Hawaii Employment Only.
Note: The starting monthly salary is at the minimum rate of pay advertised above.
A continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the Civil Service Hawaii State Government Jobs page of our website.
Duties Summary
Maintains control accounts for appropriated and/or non-appropriated funds involving a relatively limited number of accounts and range of kinds of disbursements; may maintain one or more major accounting groupings for a major department; may supervise and participate in the maintenance of subsidiary ledgers; and performs other related duties as assigned.
Minimum Qualification Requirements
To qualify, you must meet all of the following requirements:
General Experience: Six months of work experience which demonstrated knowledge of arithmetic and spelling, and the ability to follow oral and written directions, write simply and directly, and observe differences in words and numbers quickly and accurately.
Specialized Experience: Two years of work involved in posting to accounting records and other systematizing of fiscal information; i.e., computing, classifying and recording numerical data to keep sets of financial accounting records complete and to derive reports there from. Such experience must have demonstrated knowledge of standard accounting classification and terminology pertinent to accounts maintenance operations, and office practices and procedures relating to the processing and recording of transactions and accounting information. This work must have involved reconciling accounts (i.e., checking for errors, balancing, and going back to original source document for verification); and the preparation of balance sheets and income statements or financial and/or accounting reports.
Prison Rape Elimination Act (PREA) Requirement: As required by the Prison Rape Elimination Act of 2003 (PREA), Federal law states that "....an agency shall not hire or promote anyone who may have contact with inmates and who:
(1) Has engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility or other institution.
(2) Has been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse.
(3) Has been civilly or administratively adjudicated to have engaged in the activity described in #2 above.
(4) Has been the subject of substantiated allegations of sexual abuse or sexual harassment or resigned during a pending investigation of alleged sexual abuse or sexual harassment.
Supervisory Aptitude: Some positions require that applicants possess supervisory aptitude. Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects; by serving as a group or team leader, or in similar work in which opportunities for demonstrating supervisory capabilities exist; by completion of training courses in supervision accompanied by application of supervisory skills in work assignments or by favorable appraisals by a supervisor indicating the possession of supervisory potential.
Other Requirements: Applicants who are conditionally offered employment or conditionally approved for movement into positions with the Department of Public Safety shall be subject to drug screening, as required by Federal, State or local laws or departmental policy; and will be subject to an intensive background check. Applicants will be responsible for any costs involved.
Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements may apply.
The information provided above represents a summary of the complete Minimum Qualification Requirements (MQRs). To view the MQRs in their entirety, please CLICK HERE.
01338:022712:03:JT
Other Information
PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM
The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service
ELECTRONIC NOTIFICATION TO APPLICANTS
The Department of Human Resources Development will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs.
Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner.
TESTING INFORMATION
The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.
In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in-person and at their own expense in this required phase of the selection process.
Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of the application.
The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-0936 for assistance.
CLICK HERE for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office's Levels of Review.
YOUR JOB BENEFITS WITH THE STATE OF HAWAI'I
Click on this link: https://hidhrd.adobeconnect.com/p2v443ex9w0r/ for information regarding the wonderful benefits the State of Hawai'i has to offer employees.
The State of Hawaii offers its employees who are members of the civil service a range of benefits. Some benefits are offered as a result of collective bargaining agreements and changes may occur.
A summary of these benefits, which is based on full-time employment, is listed below.
Note: Benefits for NON-CIVIL SERVICE appointments will be provided by the hiring department at the time of interview.
With Civil Service modernization, effective July 1, 2002, employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. As a temporary member of the civil service, you will be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits afforded to members of the civil service, with the exception of return rights and placement rights associated with a reduction-in-force of a permanent member of the civil service.
Paid Holidays
You may be eligible for 13 paid holidays each year; 14 holidays during an election year.
Paid Vacation
You may earn vacation leave at a rate that other employers find tough to match – 21 days each full year from the FIRST year of employment. This compares to an average of 10 days offered by private companies. You may accumulate up to a total of 90 days (720 hours) of vacation.
Paid Sick Leave
You may earn sick leave at the same rate as vacation – 21 days per year from the FIRST year, and there is no limit on the amount you can accumulate. Expectant mothers may also use sick leave for pre-natal or post-natal check-ups or any illness related to pregnancy. Plus, unused accumulated sick leave may eventually be used to increase your retirement benefits in certain situations.
Other Leaves
Reasonable time off with pay may be provided for jury or witness duty, a death in the family, some military duty, and donation to the Blood Bank. Leave sharing donations may be granted to eligible employees who have serious personal illnesses or injuries or need to care for a seriously ill or injured family member. Various leaves without pay may also be granted with full re-employment rights.
Health Insurance
The State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Dental Plan. For more information, visit the Employer Union Trust Fund website www.eutf.hawaii.gov for coverage and options.
Group Life Insurance
The State provides a free life insurance policy for employees.
Retirement Plan
The State contributes to a retirement plan for eligible employees. Generally, employees under the Hybrid Plan with 10 years of credited service and who have reached 65 years of age or have 30 years of credited service and have reached 60 years of age may retire and receive benefits. To find out more about the options you have, go to http://ers.ehawaii.gov.
Premium Conversion Plan
Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.
Flexible Spending Accounts
Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.
Transportation Benefits
Participating employees may increase their take-home pay by having the State deduct qualified transportation expenses (i.e. eligible parking fees, monthly bus passes for TheBus, fare coupons for The Handi-Van, Vanpool Hawaii participation fee, etc.) through pre-tax payroll deductions.
Deferred Compensation
The State offers employees a voluntary pre-tax retirement savings plan designed to give employees a tax break today and an opportunity to build a retirement nest egg through voluntary payroll deductions. Several types of investment options are available.
Temporary Disability Insurance
Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program.
Social Security
As an employer, the State also contributes to an employee's social security account.
Promotions & Transfers
For employees with membership in the civil service, the State offers promotion and transfer opportunities throughout the State Executive Branch.
Training & Continuing Education
The State supports developmental activities related to an employee's work. In many departments there are numerous in-service training opportunities available. Sabbatical leaves with pay are available for qualified employees.
Travel Expenses
The State may pay for certain business related travel expenses including mileage reimbursement for use of a personal car during work, airfare, meals and lodging expenses for trips to neighbor islands or out of state.
Incentive & Service Awards
The State has a program that recognizes employees for their years of service and provides cash awards for their superior accomplishments and other contributions that improve State operations.
Union & Collective Bargaining
Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining.
The above information is solely intended as a summary of the benefits available to State of Hawaii employees and is subject to change. Whether or not you are entitled to a particular benefit will depend on your specific appointment and employment status (included, excluded, exempt, non-exempt). Please refer to the appropriate collective bargaining agreement or executive order and all applicable laws, rules, policies, or plan documents for further details. Nothing herein shall be deemed as creating an employment contract, promise of employment, promise of continued employment, or obligation of any kind on the part of the State of Hawaii.
CLICK HERE for more information on the State of Hawaii's Benefits At-A-Glance.
The State of Hawaii is an Equal Opportunity Employer
Revised 01/13
-
01APPLICANT'S ACKNOWLEDGMENT - REQUIRED SUPPLEMENTAL QUESTIONS
The responses you provide to these Supplemental Questions will be used in combination with your application to determine whether you meet the qualification requirements and/or your final score. Failure to provide detailed and complete information may result in your application being rejected or receiving a lower score. Please do not submit a resume in place of completing the Supplemental Questions.
You must submit verification (e.g., copies of official transcripts or diploma as directed below) in order to receive credit for education. In general, proof of education downloaded from and/or submitted through the internet will not be accepted. Education obtained outside the United States must be comparable to education earned at an accredited school in the United States. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.
To receive credit for substitute, temporary assignment, or volunteer experience, applicants must submit an official letter of verification. The letter should include the job title, employment dates, number of hours worked, a description of the duties performed, and a contact name and phone number.
Any information you submit may be verified. Supporting documents must be either electronically attached to your application or submitted to our office as soon as possible. Our mailing address is: State of Hawaii Department of Human Resources Development, 235 South Beretania Street--11th Floor, Honolulu, Hawaii 96813. Documents should be identified by job title and recruitment number.- I acknowledge that I have read, understand and agree to all of the above.
02APPLICANT'S ACKNOWLEDGMENT (Continued)
Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. In general, concurrent experiences and/or education will not be double credited unless otherwise specified. Your possession of the required amount of experience will not in and of itself be accepted as proof of qualification for the position. The overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position. Our calculation of experience will be based upon a full-time, 40-hour work week. Part-time experience will be pro rated. Example: Twelve months of experience at 20 hours/week will be pro rated to six months of experience. Also, hours worked in excess of 40 hours/week will not be extra credited. Example: Twelve months of experience at 60 hours/week will be credited as one year of experience, not one and a half years.- I acknowledge that I have read, understand, and agree to all of the above.
03APPLICANT'S ACKNOWLEDGMENT - MINIMUM QUALIFICATION REQUIREMENTS (Complete information and details)
A summary and link to the complete Minimum Qualification Requirements are provided in the job announcement.- I acknowledge that I have accessed and read the complete Minimum Qualification Requirements via the live link provided in the job announcement.
04EMPLOYMENT AVAILABILITY
Please check the following conditions of employment for which you are interested and available.- Permanent Full-time
- Permanent Part-time
- Temporary Full-time
- Temporary Part-time
05GEOGRAPHICAL AVAILABILITY FOR THE ISLAND OF HAWAII
Please check the location(s) for which you are willing to accept employment. Note: You must be available to work in any or all areas within the geographic area(s) that you have selected.- Hawaii Community Correctional Center
- Kulani Correctional Facility
06PRISON RAPE ELIMINATION ACT (PREA) OF 2003 This question consists of 4 parts, (A) through (D) inclusive, as shown in the boxes below. All four parts must be answered.---------------------------------- In accordance with Federal law, the State of Hawaii shall not hire nor promote anyone who may have contact with inmates who:
(A) Has engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility or other institution. Have you engaged in sexual abuse as described in (A) above?- Yes
- No
07PRISON RAPE ELIMINATION ACT (PREA) OF 2003 (Continued)
(B) Has been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse.----------------------- Have you been convicted of engaging or attempting to engage in sexual activity as described in (B) above?- Yes
- No
08PRISON RAPE ELIMINATION ACT (PREA) OF 2003 (Continued)
(C) Have you been civilly or administratively adjudicated to have engaged in the activity described in (B) above?- Yes
- No
09PRISON RAPE ELIMINATION ACT (PREA) OF 2003 (Continued)
(D) Has been the subject of substantiated allegations of sexual abuse or sexual harassment or resigned during a pending investigation of alleged sexual abuse or sexual harassment.----------------------- Have you been the subject of a substantiated allegation of sexual abuse or sexual harassment or resigned during a pending investigation of alleged sexual abuse or sexual harassment?- Yes
- No
10GENERAL EXPERIENCE REQUIREMENT
Do you possess six months of General Experience as described in the Minimum Qualification Requirements and/or do you possess a high school diploma or equivalent?- Yes
- No
11GENERAL EXPERIENCE REQUIREMENT (Continued)
If you stated that you possess the General Experience, please provide the following information. If you do not possess this requirement, please state 'N/A.'
A. Employer's name, your job title, dates employed (mo/yr to mo/yr) and average number of hours worked per week.
B. Describe the primary function of your position and the major duties and responsibilities you performed.OR
A. Name of the high school where you earned your diploma or equivalent.
B. City and state where you earned your diploma or equivalent.12SPECIALIZED EXPERIENCE REQUIREMENT
How many years of Specialized Experience as described in the Minimum Qualification Requirements do you possess?- No experience
- Less than 6 months of experience
- 6 months to less than 1 year of experience
- 1 year to less than 1 1/2 years of experience
- 1 1/2 years to less than 2 years of experience
- 2 or more years of experience
13SPECIALIZED EXPERIENCE REQUIREMENT (Continued)
If you stated that you possess Specialized Experience, identify each experience you would like us to consider. If you do not possess this experience, please state 'None' or 'N/A' here, as well as for Questions 14 through 18.
Please provide the following information:
1) The dates you held your position (mo/yr to mo/yr)
2) Name of your employer
3) Your position title
4) Hours worked per week
5) The title(s) and number of employees you supervised (if applicable)
6) The title of your immediate supervisor
7) The size of your organization
8) Does this employer have a separate accounting department or contract and outside firm which formal accounting duties are referred? If yes, describe the relationship of your position to this entity.
Example:
6/03 - Present
Department of Taxation
Accountant II
40 hours per week
I did not supervise in this position
Chief Accountant
Five divisions made up of 150 employees
No separate accounting department14For each position listed in Question Number 13, describe in full detail your PRIMARY function and indicate the portion of time dedicated to each area (e.g. 50% of total daily work; 3 hours daily).15For each position listed in Question Number 13, describe in DETAIL your specific duties and responsibilities in using standard accounting classification and terminology pertinent to account maintenance operations and procedures related to the processing and recording of transactions and accounting information.16For each position listed in Question Number 13, describe in DETAIL your specific duties and responsibilities in posting to accounting records and other systematizing of fiscal information, computing, classifying and recording numerical data to keep sets of financial accounting records complete and to derive reports there from.17For each position listed in Question Number 13, describe in DETAIL your specific duties and responsibilities in reconciling accounts, i.e., checking for errors, balancing, going back to original source documents for verification, etc.18For each position listed in Question Number 13, describe in DETAIL your specific duties and responsibilities in preparing balance sheets, income statements and other financial statements and/or reports.19SUBSTITUTION OF EDUCATION FOR SPECIALIZED EXPERIENCE
Please indicate if you are using this substitution to meet the Specialized Experience requirement, as described in the Minimum Qualification Requirements.
In order to receive credit for your academic training, you MUST SUBMIT your OFFICIAL TRANSCRIPTS with your online application.
- I am not using this substitution.
- Successful completion of a substantially full-time equivalent accounting curriculum from an accredited community college, business or technical school.
- Successful completion of coursework in a baccalaureate program from an accredited four year college or university, which included at least three credits of accounting courses per semester.
- A bachelor's degree in accounting from an accredited four year college or university.
20SUPERVISORY APTITUDE
Some positions require supervisory aptitude. Have you demonstrated supervisory aptitude or potential as described in the Minimum Qualification Requirements?- Yes
- No
21Describe in DETAIL your supervisory aptitude or potential in the following areas, or state 'N/A' if not applicable.
1) Employer's name, your official job title, dates of employment (mo/yr to mo/yr) and average number of hours worked per week.
2) Experience serving as a group or team leader or work that provided opportunities for demonstrating your supervisory capabilities.
3) Completion of any supervisory courses accompanied by application of supervisory skills in work assignments, including a course description and how the training was applied.
4) Any favorable appraisals by a supervisor indicating your possession of supervisory potential (please explain and provide verification).
5) Do you possess supervisory experience? If yes, provide the number and titles of positions you supervised, describe your supervisory duties and how your duties and authority differed from those of your supervisor.* Required Question
- Employer
- State of Hawai'i
