Health Information Management Clerk II



Job Details

Health Information Management Clerk II
Employer

University of South Alabama

Location

Health Information Management CW, CA

Job Type

Regular Full-time

Job Number

H13065

Department- southal

Athletics

Division- southal

Health Information Management CW

Opening Date

06/04/2018

Closing Date

Continuous

FLSA

Non-Exempt

Bargaining Unit

10

About Us

The University of South Alabama Health System helps people lead longer, better lives through its excellence in education, research and medical care. With more than 3,600 employees, USA's health network includes USA Medical Center, USA Children's & Women's Hospital, USA Mitchell Cancer Institute, USA Physicians Group and the USA College of Medicine. Each year, our team of 180 physicians, 240 residents and fellows, 70 advanced practitioners and 800 nurses handle some 185,000 clinic visits and 350,000 outpatient procedures. The USA Health System delivers 2,800 babies a year, more than any other regional hospital, and treats patients through some 60,000 emergency room visits annually. 

In addition to advanced and innovative patient care offered at University hospitals and clinics, USA's medical education programs provide first-class training experiences for the next generation of physicians and scientists. The USA Health System delivers excellence in care while improving the quality of life for residents across the Gulf Coast.

The USA Health System is managed by the USA HealthCare Management, LLC.

Essential Functions

Abides by and enforces all compliance requirements and policies and performs these responsibilities in an ethical manner consistent with the organization's values; adheres to hospital policies including confidentiality; assists with the orientation of new employees as assigned; requires minimal supervision to safely perform patient care/essential functions; utilizes proper body mechanics when moving equipment/supplies/records that are necessary to perform essential functions; maintains clean work environment; utilizes and accesses both the Hospital Information System, EDM, Soarian Clinicals, CribNotes, OB Tracevue, Electronic Birth Certificate (EBC) and Death Certificates programs and Cerner via a personal computer; informs supervisor when supplies are low; in accordance with Vital Statistic Laws, completes birth, death and fetal death certificates within five days; must be able to process a minimum of one vital statistics certificate per hour; interacts with the Mobile County Health Department, the Center for Health Statistics and other institutions (i.e. funeral homes, Forensic Sciences, etc.) for additional information regarding birth, death and fetal death certificate processing; abstracts clinical/prenatal information from the medical record and verifies this information while interviewing the patient/patient's representative; reviews birth, death and/or fetal death certificates with the patient/patient's representative for accuracy, completes a worksheet and obtains the patient/patient's representative signature; instructs the patient/patient's representative on how to obtain a legal copy of the birth certificate as well as how to apply for a Social Security card; discusses paternity affidavit with the mother and father; obtains legal signatures (if applicable); updates infant surname via Hospital Information System the day following discharge; compiles monthly statistics for Accounting and the other hospital departments as instructed; transmits daily all electronic birth certificates completed via EBC; assists physicians, Business Offices and other medical records requestors by pulling charts, answering questions and performing follow-up regarding chart completion requirements; communicates and uses appropriate customer relations skills with physicians, patients, families, healthcare team and staff in person and via telephone; responds to overhead pages; informs/relays information to incoming shifts regarding any unfinished requests/duties; maintains accurate and complete records; identifies and posts all forms and reports in the correct chart order; completes the daily departmental routing slip; maintains accurate logbooks; updates Cerner information as needed; removes specified forms/reports from the medical record (as appropriate) for reviews/requestors; verifies that information sent via fax machine is done so without error by reviewing fax log; accepts and completes all duties positively and without conflict; cooperates, helps others and improves the performance of the unit; completes all mandatory unit, educational and hospital requirements; utilizes cost effective practices in performing all aspects of the job; adheres to current Infection Control and Safety Standards; participates in Performance Improvement activities through quality measurement or participation of ICARE process as assigned; regular and prompt attendance and the ability to work schedule as defined and overtime as required; related duties as required.

Minimum Requirements

High school diploma or equivalent and two years general clerical experience, one of which was in medical records. 
 
 

Working Days and Hours

Monday - Friday with rotating weekends
8:00 a.m. - 4:30 p.m. / 9:00 a.m. - 5:30 p.m. / Rotating

The University provides benefits to eligible University of South Alabama and USA HealthCare Management LLC, employees based on employment status - regular or temporary - and position FTE (hours worked per week), length of service, and other criteria. Refer to specific benefit plans for information regarding eligibility and coverage for eligible dependents. Several of the University's benefit programs require staff to enroll within a specified period of time or wait to make changes until the annual open enrollment period.

For more information on University of South Alabama benefits go to:

http://www.southalabama.edu/hr/staffbenefits.html

01
Do you have a high school diploma or equivalent?
  • Yes
  • No
02
Do you have at least two years general clerical experience, one of which was in medical records?
  • Yes
  • No

* Required Question

Employer
University of South Alabama
Address
650 Clinic Dr.
USA Technology & Research Park Bldg III, Suite 220
Mobile, California, 11111
Phone
251-460-6133
251-333-2323

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