Program Coordinator (Administrative Support Coordinator I) / College of Extended Learning



Job Details

Program Coordinator (Administrative Support Coordinator I) / College of Extended Learning
Employer

California State University, San Bernardino

Salary

$34,152.00 - $56,532.00 Annually

Location

San Bernardino, CA

Job Type

Full time, Temporary

Job Number

2018-00368

Division

Academic Affairs

Department

CEL - Dean's Office

Opening Date

05/31/2018

Closing Date

Continuous

Overview

Employment Status:  Full-time, temporary "non-exempt" position.

Work Schedule:  Monday - Friday, 8:00 am to 5:00 pm

First Review Deadline:  This position will remain open until filled. Applications will be reviewed beginning Friday, June 15, 2018.

Current employees will be given preferred consideration.

Typical Activities

Under supervision of the Director of Academic Programs, the PACE Program Coordinator will provide  support functions for Professional and Continuing Education (PACE) programs.

Primary job duties will include
  • Coordinating all administrative aspects of PACE courses and programs with supervisor's support as needed, prepare program enrollment reports and correspondence, facilitate and support daily course offerings, utilize office administrative technology to facilitate program support and act as a resource to CEL colleagues.
  • Maintain, track and process faculty contracts, training agreements, registrations, and course builds. 
  • Respond to telephone inquiries and field questions from students related to PACE Programs.
  • Provide student service support for all programs in PACE, and reconcile problem registrations.
  • Assess program performance by creating and collecting students' feedback and monitoring students' progress throughout each delivered program or class. 
  • Proctor exams and provide administrative support for evening and weekend programs.
  • Provide support coordination for summer programs and will perform all other related duties as assigned. 

The PACE Program Coordinator will also coordinate tabling and other marketing activities, coordinate and schedule rooms, and participate in education fairs for the recruitment of students. The incumbent will assist with updating marketing material, PACE website, and social media platforms.   Additionally, the incumbent will maintain student data in CRM and PeopleSoft, and other related duties as assigned within Professional & Continuing Education department.

Minimum Qualifications

If typing/keystroke skill is required, a keystroke speed of 50 C.W.P.M. is necessary. The equivalent to three years of experience in general office clerical work is required along with a thorough knowledge of office methods, procedures and practices, and a thorough knowledge of correct English, grammar, spelling and punctuation. A thorough, detailed knowledge of applicable university infrastructure, policies and procedures is required. A thorough knowledge of office systems and ability to use a broader range of technology, systems, and software packages is preferred. The ability to independently handle multiple work unit priorities and projects is required. The ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist is required. The ability to perform standard business math such as calculate ratios and percentages, track financial data and make simple projections is required. The ability to draft and compose correspondence and standard reports is required. The ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those of sensitive nature is required along with the ability to work cooperatively with a diverse group of people.

Supplemental Information

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. 

This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html

This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)

You have medical, dental and vision plans from which to choose coverage.  You may cover yourself and your eligible spouse or domestic partner and children.  You are eligible to enroll in coverage if you are appointed at least half-time and for more than six months.  If you enroll on a timely basis, coverage begins on the first of the month after your date of hire.  You also may enroll during any annual open enrollment period.

HEALTH CARE

Medical Benefits - You have a choice of several Health Maintenance Organizations (HMOs), depending on location, or Preferred Plan Provider (PPO) insurance plans through the California Public Employees' Retirement System (CalPERS)).  You and the CSU share the cost of coverage, with the CSU paying the greater portion of the monthly premium.  You may pay your portion of the cost on a pre-tax basis through the Tax Advantage Premium Plan (TAPP).
Dental Benefits – You may choose between two dental plans:  a traditional indemnity (fee-for-service) plan allowing you to see almost any dental provider, or a "dental HMO" plan offering a network of dentists from which to choose.  Currently, the CSU pays the full dental premium for you and your eligible dependents.
Vision Benefits – Vision coverage includes an annual eye exam, and glasses or contact lenses every other year.  Currently, the CSU pays the full vision premium for you and your eligible dependents.
Cobra Benefits – If you lose your eligibility for medical, dental, and vision benefits under specified circumstances (for example, you leave employment with the CSU), the Consolidated Omnibus Budget Reconciliation Act of 1986 (COBRA) and the Omnibus Budget Reconciliation Act of 1989 (OBRA) allows you to continue to receive health care coverage at your expense.  You and your dependents can receive COBRA benefits for up to 18, 29 or 36 months, depending on the circumstances.

FLEXIBLE BENEFITS PLANS

FlexCash – If you waive the CSU medical and/or dental coverage because you have other non-CSU coverage, you can receive additional cash in your paycheck each month.  You will be taxed on this additional income.  Currently, you can receive $128 FlexCash per month if you waive medical coverage and $12 FlexCash per month if you waive dental coverage.

SURVIVOR PROTECTION BENEFITS

Life and Accidental, Death & Dismemberment (AD&D) Insurance – The CSU provides you with $10,000 of basic term life insurance coverage and $10,000 of basic accidental death and dismemberment (AD&D) insurance coverage.  The CSU pays the full cost of this coverage.  Coverage is automatic and effective on the first of the month after your date of hire.

ADDITIONAL CSU BENEFITS

CSU Fee Waiver Program – If you are a full-time employee, you are eligible each term to waive certain fees at a CSU campus for a maximum of two courses or six units, whichever is greater.  You may transfer your fee waiver benefit to your spouse, domestic partner, or dependent child (up to age 25); however, not all of the fees may be waived or reduced for your dependents.

RETIREMENT PLANS

CalPERS Retirement Plan – The California Public Employees Retirement System is a defined benefit retirement plan that provides lifetime benefits based on members' years of service, age, and final compensation.  Full-time employees appointed for at least six months, or part-time employees working at least half-time and appointed for at least one year, are automatically enrolled in the CalPERS Retirement Plan. 
Depending on hire and/or membership date, employees are placed in one of three retirement formulas.  Each formula determines the employee contribution rate, and the benefit factor and final compensation period used to calculate retirement allowance.
  
Retirement Plans 

Retirement Plans
 
Employee Contribution
2% @ 55.  2% @ 60. 5% less a $513 exclusion.  2% @ 62 (there is not an exclusion) is 6.75% for contribution.
 
Pre-Tax Savings Plans – As a CSU employee, you have three voluntary retirement savings plans available to you, which allow you to invest pre-tax dollars to supplement your CalPERS Retirement Plan benefit.  They are:

  • The CSU 403(b) Tax Sheltered Annuity (TSA) Plan
  • The Savings Plus 401(k) Thrift Plan
  • The Savings Plus 457 Deferred Compensation Plan
You may participate in any or all of the plans.  Each is governed by a different section of the IRS Code resulting in different rules and provisions. 

TIME-OFF BENEFITS - (Paid Leave)
Holidays – The CSU offers employees 14 paid holidays each year; 13 scheduled on specific days and one you may take any time during the year.
Vacation – Depending upon your years of service, you earn vacation monthly as follows:  5/6 day up to three years; 1 1/4 days up to six years; 1 5/12 days up to 10 years; 1 7/12 days up to 15 years; 1 3/4 days up to 20 years; 1 11/12 days up to 25 years; and two days per month thereafter.  If you have less than 10 years of service with the CSU, you can accrue up to a maximum of 272 hours (34 days); if you have more than 10 years, the maximum is 384 hours (48 days).  Part-time employees accrue vacation on a prorated basis.
Sick Leave – For each month of continuous service, you accumulate eight hours of credit for sick leave with pay.  Part-time employees accrue sick leave on a prorated basis.
Maternity/Paternity/Adoption Leave – You are eligible for up to 30 workdays per calendar year starting within sixty (60) days of the arrival of your new child, due to birth, adoption, or foster care assignment. 

01
Are you a current CSU San Bernardino employee?
  • Yes
  • No
02
What is your current classification title at CSU San Bernardino? (This should be your classification rather than your working title.) If you are not affiliated with CSU San Bernardino, please write in Not Applicable.
03
Do you have a High School Diploma or G.E.D. equivalent?
  • Yes
  • No
04
What is your highest level of education?
  • High School Diploma or GED Equivalent
  • Associate/ Vocational Degree or Equivalent
  • Bachelor's/ Undergraduate Degree or Equivalent
  • Master's Degree or Equivalent
  • Postgraduate Degree or Equivalent
05
Do you possess the equivalent to three years of professional experience?
  • Yes
  • No
06
How would you rate yourself with respect to multi-tasking in a very busy work environment?
07
Please describe your knowledge of Microsoft Office Programs, Adobe Acrobat and Human Resources Information System (HRIS) software. Please provide examples of work assignments you have completed using these programs.

* Required Question

Employer
California State University, San Bernardino
Address
5500 University Parkway

San Bernardino, California, 92407
Phone
(909) 537-5138
Website
http://www.csusb.edu

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