Manager II -cc103-24506-B23-1601

The Texas Education Agency (TEA) oversees the primary and secondary education of 5.3 million students in Texas public schools by providing leadership, guidance, and support to school systems.  Well-equipped agency employees are critical to ensuring local school districts, superintendents, and teachers are supported to ensure the Agency's Strategic Plan is successful in achieving our vision to prepare the public school students in Texas for success in college, career or the military.
 
TEA seeks a Manager II, Agency Services Division to assist in managing a variety of critical daily agency operation and support services.  This position works across all divisions and is vital to the success of continued, effective and efficient operation of a large education organization.
This position reports to the Director of Agency Services, while working closely with other senior Agency leaders when necessary. Works under general supervision with limited latitude for the use of initiative and independent judgment.

Additional Military Crosswalk (occupational specialty code) information can be accessed at: http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.


Essential Job Functions:

• Serve as the Agency property manager through monitoring agency compliance for asset management including conducting yearly property inventory of agency property assets and agency assignment reports.   Work directly with the Director of Agency Services and serve as the point of contact when necessary, to project manage office wide construction projects and staff moves including adding, removing or reconfiguring modular furniture with the Texas Facilities Commission and other stakeholders. 

• Assist in the development of guidelines, procedures, and schedules for Agency personnel around facility and operation functions including the development of a new online facilities management tool.  Under the leadership of the Director of Agency Services, prioritize and coordinate with divisions across the Agency as well as serve as the liaison for the Agency to outside vendors around Agency construction and facility projects.

• Work in tandem with the Director of Agency Services to ensure critical daily agency operations and support services are carried out in a timely and high quality manner.  This includes overseeing the budget of the division, ensuring accurate and prompt payment of invoices, planning, managing the daily requests of Agency employees and functions (mail, supplies, copy center, Agency phone switchboard/visitor's reception, facilities, fleet), and assisting with State record retention and disposal policies with the records management coordinator at the Agency.

• Serve as the Assistant Risk Manager for the Agency and help oversee agency wide workplace safety issues. Coordinate the annual Risk Management audit for the Agency and the fire marshal inspection visits. Assist in the development and coordination of agency response to Safety and Fire drills. Work closely with the State Office of Risk Management to mitigate potential agency incidents.

Education:  Graduation from an accredited four year college or university.

Experience:  A minimum of four (4) years experience in the management of a business function, division, or department.

Physical Requirements: Ability to move 30 pounds; hold a valid Texas driver's license.
 
Substitution:  Experience and education may be substituted for one another.

Knowledge, Skills and Abilities (KSAs):

Knowledge of:  General knowledge of state agency facility rules and regulations; Comptroller of Texas State Purchasing Accounting rules (SPA); State Office of Risk Management (SORM) rules and regulations; asset management knowledge; US and express mail procedures; Microsoft Office suite; Auto CAD software knowledge preferred.

Skill in:  Ability to prioritize work and collaborate with diverse individuals and groups; managing multiple projects with varied timelines; communicating to a variety of audiences; facilitating cross functional meetings when necessary; developing and maintaining effective working relationships within the Agency.

Ability to:  Prioritize competing demands for assistance; oversee the completion of multiple projects at different stages of development while maintaining quality and consistency across all work in an ever-changing environment; adapt to unexpected tasks; maintain effective working relationships with a variety of individuals and groups; receive and apply feedback; and work in an environment that requires short turnaround times and the possibility for work outside normal working hours.

 

This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.

Salary is dependent on qualifications.

Positions exempt from the Fair Labor Standards Act (FLSA) will earn compensatory time off rather than overtime for hours in excess of 40 per week. May be required to work hours other than 8 to 5. May be required to work weekends and holidays.

In accordance with applicable federal and state equal opportunity laws, it is TEA's policy that no person shall be excluded from consideration for recruitment, selection, appointment, training, promotion, retention or any other personnel action, or be denied any benefits or participation in any educational programs or activities which it operates on the grounds of race, religion, color, national origin, sex, disability, age or veteran status (except where age, sex, or disability constitutes a bona fide occupational qualification necessary to proper and efficient administration).

The Immigration Reform and Control Act requires all new employees to present proof of identity and eligibility to work in the United States. TEA does not sponsor H1-B work visas. Males, 18 to 25 years of age, are required to present proof of selective service registration (or exemption) prior to being employed by any state agency.

There is a 60-day waiting period for health insurance coverage.

This position requires the applicant to meet Agency standards and criteria which may include passing a pre-employment criminal background check, prior to being offered employment by the Agency.

Please note, TEA does not accept resumes.

An internal applicant who is selected for a position in their current salary group that has the same state title is not eligible for a salary increase. An internal applicant who is selected for a position in their current salary group with a new state title may receive an increase up to 3.4%.

The Texas Education Agency uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.