Part Time Senior Program Specialist - Tiny Tots Academy



Job Details

Part Time Senior Program Specialist - Tiny Tots Academy
Employer

City of Anaheim

Salary

$17.61 - $22.48 Hourly

Location

City of Anaheim, CA

Job Type

Part Time

Job Number

2018-00146

Department

Community Services - Recreation

Opening Date

05/29/2018

Description

The City of Anaheim Community Services Department is seeking a Senior Program Specialist for our Tiny Tots Academy.  This is a part time year-round position working from 7:30 a.m. to 2:00 p.m., Monday through Friday, averaging 30 hours per week, however, no minimum number of hours is guaranteed.  Hours may include weekends, evenings, and some holidays.

Essential Functions

This position is responsible for the day to day operation of the program including planning, implementing, developing, coordinating, and supervising the Tiny Tots Staff.
Responsibilities and duties may include, but are not limited to, the following,
We are currently looking for a Senior Program Specialist who will:
  • Plan, direct, and implement a Tiny Tots program for ages 3-5 years old.
  • Develop and implement lesson plans for language, math, art, music, large and small motor skills, and indoor and outdoor play.
  • Recruit, schedule, train, evaluate and supervise part time staff.
  • Recruit, train, direct, evaluate, and supervise the work of subordinate staff and volunteers.
  • Develop and conduct staff meetings and in-service trainings.
  • Coordinate citywide graduation ceremony.
  • Coordinate field trips.
  • Prepare promotional materials including flyers, press releases, banners.
  • Order and maintain program supplies and equipment.
  • Maintain positive working relationships with co-workers, other departments, and outside agencies; maintain high level of customer service, courtesy, and professionalism for all public contacts; communicate effectively with the public and with co-workers; establish cooperative working relationships.
  • Prepare written and oral communication for program staff and parents.
  • Maintain records and prepare reports.
  • Maintain positive working relationships with co-workers and staff from other city departments.
  • Maintain communication with supervisor.
  • Supervise, coordinate, and evaluate a variety of recreational programs; organize a variety of tasks, track program information, track staff/volunteer hours, prepare reports, and maintain logs, work schedules, delivery routes, and financial records.
  • Order and maintain program supplies, equipment, and informational literature; prepare, understand, and interpret written and oral instructions, policies and procedures.
  • Assist in the coordination of special events; arrange for staffing of special events booths and deliveries of publicity materials.
  • Provide program information to the public over the telephone, at the front counter, as well as through the mail and e-mail; respond to citizen's requests and complaints; follow up and provide solutions to citizen problems.
  • Provide information, referral, and assessments; coordinate emergency assistance, and senior wheels transportation program; assist with special events and fundraisers; develop and distribute program publicity; serve as liaison to community committees.
  • Recruit and conduct orientations for new instructors; supervise and coordinate annual instructor evaluation process; prepare instructor payments and miscellaneous reports.
  • Create advertising contact and mailing list for newspapers, cable, radio, internet; coordinate marketing information and send out regularly scheduled new release packets; create fliers, forms, letters, activity guide copy, and write press releases.
  • Enter course and instructor information into Department's program and facility software system; reserve facilities and process registrations as needed; cancel courses in CLASS and notify patrons and community center staff of course cancellations; process refunds and Anaheim Community Foundation scholarship applications.
  • Prepare community center calendars for scheduling of the proposed upcoming session of recreation classes.
  • Serve as a liaison between the City and cable company in updating Channel 3 Slides; assist in the maintenance and updating of the Division's website.
  • Assist in producing fundraising materials such as letters, lists, proposals, and brochures; assist in the management of fundraising records; contact prospects by phone or written correspondence to seek donations.
  • Perform related duties and responsibilities as required.

Qualifications

  • Two (2) years journey level experience related to the recreational program to which assigned, including supervision of employees and volunteers.
  • Knowledge of principles relating to recreation and early childhood development for ages 3-5 years old.
  • Minimum of twelve Early Childhood Education quarter units.
  • Experience supervising staff.
  • Prior experience working with children ages 3 - 5 years old.
  • Ability to interpret, apply, explain and ensure compliance with applicable policies, procedures and regulations.
  • Ability to work independently.
  • Ability to communicate effectively both orally and in writing.
  • Knowledge of safety principles and practices.
  • Knowledge of principles of office practices, computer equipment and computer applications, including Microsoft Outlook, Word, Excel and publisher.
  • Able to provide a high level of customer service, both internally and externally.
  • Principles of employee and volunteer supervision and training.
  • Principles, practices, and service delivery needs related to the program area(s) to which assigned; procedures for overseeing; planning, implementing, and maintaining a variety of recreation and leisure activities and programs; recreational, cultural, age-specific, and social needs of the community.
  • Applicable Federal, State, and local laws, regulations, codes, and guidelines related to the program area and facilities to which assigned.
  • Recreation site management and oversight; safety principles and practices, including basic first aid and adult and/or child cardiopulmonary resuscitation (CPR) methods; applicable safety precautions and procedures related to the program area(s) and facilities to which assigned.
  • Principles and practices of basic public relations techniques; principles and procedures of record keeping, cash handling, and report preparation; business arithmetic and statistical techniques; modern office practices, methods, computer equipment and computer applications; English usage, spelling, vocabulary, grammar, and punctuation.
  • Techniques for effectively dealing with individuals of various ages, various socio-economic and ethnic groups, and effectively representing the City in contact with the public; techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors and City staff.
  • Plan, oversee, implement, and coordinate assigned recreation program operations and activities, as well as staff, contractors, and volunteers.
  • Plan and prepare recreation activities, reports, and other related program materials, monitor program budget revenue and expenditures.
  • Understand the organization and operation of recreation programs and facilities necessary to assume assigned responsibilities.
  • Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations.
  • Work independently while supervising facilities and user groups; understand, interpret, and apply facility use policies and procedures.
  • Provide courteous assistance to facility patrons; lift and move tables and chairs and arranging facilities for community events and/or meetings.
  • Handle rescues, medical emergencies and injuries in a calm and effective manner, including providing basic first aid and adult and/or child cardiopulmonary resuscitation (CPR); maintain facilities and equipment in a clean, safe, and secure manner.
  • Operate the  Department's program  registration and facility software system; operate modern office equipment including computer equipment and software programs; maintain accurate logs, records, and written records of work performed.
  • Use English effectively to communicate in person, over the telephone, and in writing; use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
  • Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
  • Must be capable of lifting and moving 30-50 lbs.
  • Possess a current (less than two years) tuberculosis clearance slip by date of hire.
  • Possess a current valid California Driver's License.

Supplemental Information

 
This is a part time position usually averaging 30 hours per week.  A minimum number of hours is not guaranteed.
IMPORTANT APPLICATION INFORMATION AND INSTRUCTION
 
Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received.  The deadline for the first review of applications is on Wednesday, June 13, 2018 at 3:00 p.m.  Applicants are encouraged to apply early.  Applicants that apply after the first review are not guaranteed to be considered for this recruitment.  This recruitment may close at any time without notice after the first review date.
 
The selection process will consist of, but is not limited to, an oral interview and a written skills assessment.
 
The eligibility list established from this recruitment may also be used to fill the current and/or additional vacancies throughout the City.

Candidates must be specific and complete in describing their qualifications for this position.  Failure to state all pertinent information may lead to elimination from competition.  Stating "see resume" is not an acceptable substitute for a completed application.

The successful candidates will be required to undergo a reference/background check.  The City of Anaheim uses E-Verify and new employees must provide documentation to establish both identity and work authorization.

Communication regarding your application and/or status will be sent to the email address listed on your application.  Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.

RETIREMENT – Anaheim employees become members of the California Public Employees’ Retirement System (CalPERS).
 
Employees hired prior to or after January  1, 2013, who are an existing CALPERS member or a member of an agency with reciprocity with the City of Anaheim, will be enrolled in the 2.7% @ 55 CalPERS retirement benefit formula.  Employees’ contribute 4.75% on a pre-tax basis for this enhanced retirement benefit.

Employees hired after January 1, 2013, who have never been a CALPERS member, or is a member of a retirement system (CalPERS or reciprocal) but has a break in service longer than six (6) months, will be enrolled in the  2% @ 62 CALPERS benefit formula.  Employees contribute 6.75% of the normal benefit costs for this retirement benefit.

 

Members are eligible for a pension at retirement with five or more years of full – time equivalent service and age 55. 
 
DEFERRED COMPENSATION PLAN (457): The City of Anaheim enrolls part–time 20-Hour employees in a Deferred Compensation Plan (457). Employees contribute 7.5% of their earnings (before taxes).
 
Part time 30-hour and 20-hour Employees hired after March 31, 1986 pay 1.45% contribution towards the Medicare Plan. The City does not participate in Social Security.

01
Do you have experience working with children 3-5 years old?
  • Yes
  • No
02
If you answered yes to the question above, please describe in detail your experience. If you answered no, please enter N/A.
03
Do you have a minimum of twelve (12) quarter units of Early Childhood Development?
  • Yes
  • No
04
If you answered yes to the question above, please indicate the location earned and date of training completion.
05
Please describe your background, education and experience related to working with children aged 3 - 5 years old.
06
Please identify your experience in customer service.
  • More than twelve (12) months.
  • Between six (6) months and twelve (12) months.
  • Less than six (6) months.
07
Please describe in detail your experience in customer service.
08
Do you have experience supervising staff and/or volunteers?
  • Yes
  • No
09
If you answered yes to the question above, please describe in detail your experience supervising staff and/or volunteers. Please include number of staff/volunteers supervised. If you answered no, please enter N/A
10
If the answer is yes, please indicate your experience.
  • 2 years or more.
  • More than 1 year but less than 2.
  • 6 months to 1 year.
  • Less than 6 months
11
Describe your experience using standard office equipment and the computer programs you are familiar with, including CivicRec - an Automated Registration System.
12
Are you available to work 7:30 a.m. to 2:00 p.m., Monday through Friday?
  • Yes
  • No
13
Do you possess a current valid California Driver's License?
  • Yes
  • No
14
If you answered yes to the question above, please provide your Driver's License Number. If you answered no, please enter N/A.
15
Will you be able to provide proof of a valid California Driver's License by the date of hire?
  • Yes
  • No

* Required Question

Employer
City of Anaheim
Address
201 S. Anaheim Blvd., Suite 501

Anaheim, California, 92805
Phone
714-765-5111
Website
http://www.anaheim.net/jobs

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