Receptionist (Legal Office Assistant 1) - EXTRA HELP



Job Details

Receptionist (Legal Office Assistant 1) - EXTRA HELP
Employer

Spokane County

Salary

$12.34 - $16.65 Hourly

Location

Gardner Center Building 1033 W Gardner Spokane, WA

Job Type

Extra Help

Job Number

18-00157

Department

Public Defender

Opening Date

05/28/2018

Closing Date

Continuous

Job Summary

NOTE: THIS IS AN EXTRA HELP VACANCY (NO BENEFITS) EXPECTED TO CONTINUE THROUGH 8/1/18.
 

Performs routine legal support work at an entry level in various legal offices of the County.

Examples of Duties

(Duties may vary depending upon the needs of the particular department, and may include, but are not limited to the following)

Performs reception work. Enters and retrieves information using appropriate computer based data system. Answers routine questions requiring a basic understanding of the functions of the department and prepares routine reports requiring the extraction of database information using established policies, procedures and maintaining security and confidentiality.

Performs counter and/or phone work providing information to the public that requires limited interpretation of established policies and procedures; provides information to attorneys and other interested parties regarding the status of cases and legal procedures while maintaining security and confidentiality.

Creates and maintains files extracting information from local and state databases; enters new client/defendant information into computer databases, orders offsite records and prepares closed files for offsite storage.

May obtain basic information from and provide routine information to customers in accordance with departmental policy and procedures.
 

Answers telephone calls, takes messages as appropriate, directs caller to correct individual. 

Opens, date stamps, sorts and distributes incoming mail and processes outgoing mail.

Photocopies various legal documents and ensures proper distribution.

Receives, labels, logs, files and retrieves data. Checks information for accuracy and makes necessary corrections as authorized.

May generate basic legal documents according to established formats requiring speed and accuracy; secures appropriate signatures, authorizations and mails or routes as designated

May order and maintain supplies of legal forms and office materials.

Performs other duties as assigned.
 

Minimum Requirements

High school diploma or equivalent and one (1) year of clerical support work. Prefer work within a legal environment. A comparable amount of legal assistant or paralegal coursework offered by an accredited community college or business school may be substituted for the required experience.

Selection Factors

Knowledge of
• general office practices and procedures;
• appropriate business and legal grammar; word processing and database applications.;
• the operation of general office equipment such as copiers, faxes, telephones, personal computers.

Some Knowledge of
• legal terminology, forms, policies and techniques.

Ability to
• accurately keyboard legal documents at a minimum of 50 words per minute;
• deal appropriately with sensitive and/or potentially volatile situations;
• establish and maintain effective working relationships with co-workers, public officials, and the general public;
• maintain confidentiality;
• operate general office equipment;
• accurately complete work within established timeframes;
• communicate effectively orally and in writing;
• adhere to prescribed office routines;
• maintain a professional personal appearance and courteous attitude toward the public and fellow employees.

Skilled in
• the use of personal computers and software related to the job.
 

SPOKANE COUNTY
Employee Benefits Summary

PAID TIME OFF
 
Spokane County Observed Holidays
Ten paid holidays are observed by County employees.  Represented employees should consult their perspective collective bargaining agreement regarding holidays.
 
Vacation
For employees with less than five (5) years of continuous service, you receive one day a month for a total of 12 days per year.  After six (6) months, employees are eligible to take accumulated vacation time.  Vacation time accrual increases every 5 years up to a maximum at 25 or more years of service of 27 days per year.  This totals up to 12 days per year available to use for vacation plus a personal holiday leave accrual. 
 
For positions that have PTO available, no wait to use your time and you will have up to 21 days accrued each year to use for either sick or vacation time off.
 
Sick Leave
Sick leave is earned one day per month and can be taken as the days are accumulated.  Unused sick leave hours carry over each year until you reach the cap of 75 days.
 
Other Leaves
Spokane County provides several other paid and unpaid leaves, such as: bereavement leave, Family and Medical Leave, maternity leave, jury duty and military duty leave.
 
INSURANCE BENEFITS
 
Medical Insurance
Two plans are currently available:  PREMERA BLUE CROSS PREFERRED PROVIDER and GROUP HEALTH NORTHWEST.  Spokane County pays 95% of the premium for full-time employees and 90% of the premiums for spouses and dependents.  Please note that we have two pay periods per month.
 

2018 Rates:
Premera                                                                                   Kaiser:
Employee Only:  $17.18 per pay period            Employee: $16.23 per pay period
Employee & Spouse: $67.55 per pay period    Employee & Spouse: $63.50 per pay period
Employee & Family: $94.70 per pay period      Employee & Family:  $88.58 per pay period
Employee & Child(ren): $61.52 per pay period Employee & Child(ren): $58.09 per pay

 
Dental Insurance
Two plans are currently available:  DELTA DENTAL OF WASHINGTON and WILLAMETTE DENTAL.  Spokane County pays 95% of the premium for full-time employees and 90% of the premiums for spouses and dependents.
 
2017 Rates:
Delta Dental                                                                 Willamette Dental
Employee: $2.71 per pay period                                   Employee: $2.90 per pay period      
Family: $5.42 per pay period                                        Family: $5.80 per pay period
 
Long Term Disability Coverage
All employees are automatically enrolled for Long Term Disability except Spokane County Deputy Sheriff's Association employees which have their own plan.  Spokane County pays the premium for this plan.
 
Group Life Insurance
The County provides a $10,000 employee group life insurance policy to each employee.  This benefit is paid in full by Spokane County.

RETIREMENT
 
Retirement Plan (401a)
Spokane County employees are automatically included in the WASHINGTON STATE PUBLIC EMPLOYEES' RETIREMENT SYSTEM (PERS).  Both the employer and the employee contribute to the plan.  This retirement plan provides a lifetime monthly benefit once vested and at retirement age.
 
Tax Deferred Compensation (457b)
Employees may supplement their retirement income and save money on taxes by participating in this optional County program.  There are choices of two plan providers: Nationwide and Empower Retirement.  Former employer plans can be rolled into the deferred compensation plan.
 
VOLUNTARY BENEFITS
 
AFLAC
Supplemental insurance is optional and is provided by AFLAC to help pay for benefits not covered by major medical insurance.  The employee pays 100% of the premium.


Flexible Spending Plan (FSA)
Spokane County sponsors a Section 125 Flexible Spending Account to allow you to pay for your out-of-pocket Medical Expenses with Tax Free Dollars.  The FSA allows you to make an annual election and have pre-tax money withheld from your paycheck and reimbursed to you for eligible medical expenses.  Contract year is January 1 – December 31.  Enrollment only available during Open Enrollment.  Premiums are automatically set up pre-tax under the FSA.
 
Travel Assistance
Provides additional travel protections anytime you travel more than 100 miles from home.  Includes pre-trip information, emergency ticket replacement, legal assistance while traveling and emergency evacuation coverage.  This benefit is paid in full by Spokane County.

Voluntary Term Life Insurance
Voluntary Term Life Insurance is optional and provided through The Standard Insurance Company and is subject to application review and approval.  Additional coverage up to $500,000 is available for employees, spouse/domestic partner.  Dependent children can be insured up to $10,000 each.  The employee pays 100% of the premium.
 
WORK/LIFE PROGRAMS
 
Employee Assistance Program
Employees and their family members are eligible to receive free confidential assistance from an outside agency to assist with problems related to:  marriage, family, alcohol, drugs, personal and work.  These services are available up to eight (8) sessions per year/per issue.  There are also benefits relating to financial and legal concerns.
 
Reduced Cost Bus Pass Program
Spokane County encourages employees to use alternatives to driving along to work and participates in a program offered by Spokane Transit Authority (STA) to reduce the cost of bus passes.  The program provides employees the option to pay $5 per month for a bus pass.
 
Wellness Programs
There are opportunities for nearby exercise programs at reduced cost and education programs around wellness themes including financial well-being, nutrition and stress reduction.
 
The above is a brief list of benefits available to Spokane County regular employees.  Complete information is available from Human Resources Department.  This information is subject to change.

01
Do you possess a high school diploma (or equivalent) and have one year of experience performing clerical support work?
  • YES
  • No
  • No, but I do have a comparable amount of legal assistant or paralegal coursework offered by an accredited community college or business school that may substitute for the required experience.
02
Please list the type and size of office you have experience in, and the dates of employment in those positions.
03
What type(s) of software do you use on a regular basis?
  • MS Outlook
  • MS Word
  • MS Excel
  • PowerPoint
  • PeopleSoft
  • Windows 10
  • Windows 8 or 8.1
  • MS Office 365
  • Access
  • Other
  • None of the above
04
What is your keyboarding WPM? Is this estimated or tested? If it is tested, what was the date of the test?
05
What is your data entry DPM?
06
What type(s) of data entry do you have experience with?
  • Data
  • Numbers
  • Combination
  • None of the above
07
Can you use a 10-key calculator by touch?
  • Yes
  • No
08
Do you have experience with dictating equipment?
  • Yes
  • No
09
Do you have experience with multi-line phones?
  • Yes
  • No
10
What is the number of incoming lines you were responsible for on a multi-line phone system?
11
Do you have experience with a computer scanner?
  • Yes
  • No
12
Please list other types of office equipment you have used.
13
What type(s) of filing do you have experience with?
  • Alphabetical
  • Numerical
  • Alphanumeric
  • Other
  • None of the above
14
What type(s) of bookkeeping do you have experience with?
  • Accounts Payable
  • Accounts Receivable
  • Payroll
  • Other
  • None of the above
15
What type(s) of terminology are you familiar with?
  • Accounting
  • Construction
  • Legal
  • Real Estate
  • Other
  • None of the above
16
Do you have experience with cashiering?
  • Yes
  • No
17
Please list any research/archival skills that you possess.
18
Please describe your customer service skills.
19
Please list any other related skills you possess, including relevant courses/training you have completed.
20
Describe your experience working with confidential and/or sensitive information.

* Required Question

Employer
Spokane County
Address
824 N Adams

Spokane, Washington, 99260
Phone
509-477-5750

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