Accounts Payable and Disbursement Manager (Administrator I)/Financial Services - Accounts Payable



Job Details

Accounts Payable and Disbursement Manager (Administrator I)/Financial Services - Accounts Payable
Employer

California State University, San Bernardino

Salary

Depends on Qualifications

Location

San Bernardino, CA

Job Type

Full-Time

Job Number

2018-00348

Division

Administration & Finance

Department

Acctg - Billing/Receivables

Opening Date

05/29/2018

Closing Date

Continuous

Overview

Employment status: Full-time, regular "exempt" position, included in the Management Personnel Plan (MPP).

Work schedule:  Monday through Friday from 8:00 a.m. to 5:00 p.m.

This is a continuous recruitment and will remain open until filled.  The review date of applications will be June 13, 2018.

"Please attach a cover letter, resume (or curricula vitae) and diversity statement. The diversity statement may include your interpretation of diversity, inclusion, gender equity and must include specific examples of how your educational/professional experiences, background/philosophy has prepared you for the role you are applying for at California State University, San Bernardino. (Maximum 250 words)"

Typical Activities

Under general direction of the Director of Financial Services and Controller, the Manager of Accounts Payable is responsible for the day-to-day operations of the Accounts Payable department. The incumbent prepares personnel requisitions; conducts the research, hiring, training, reclassification, disciplinary action, and evaluation of a staff of six or more; is responsible for the prompt and accurate payment to outside vendors, as well as any reimbursement to faculty and staff; acts as a lead for the system upgrades of AP module and campus travel system; coordinates with Procurement, General Accounting, and other departments to ensure the integrity of the system data, proper payments to vendors and the proper recording of data in the general ledger; is responsible for travel, sales/use tax reporting, and vendor payments to include Internal Revenue Service (IRS) reporting of 1099's, State withholdings, Federal withholding for non-resident aliens; processes and reconciles claims with the State Controller's Office; interprets and advises University personnel, vendors and other interested parties regarding rules, regulations and policies governing payment for goods and services; interacts with Purchasing, General Accounting, Information Systems and other campus constituents to resolve data and processing problems and take corrective action; assists with the development and implementation of new policies and procedures as necessary to meet the campus' changing needs; informs and explains Chancellor's Office, State and Federal changes as they relate to payments to faculty, staff and vendors; enforces related and pertinent policies and procedures in accordance with CSU, CSUSB, Federal and State regulations; develops and implement strategic goals that ensure effectiveness in support of the campus strategic plan; and performs other duties as assigned.

Minimum Qualifications

Education/Experience:

  • Equivalent to graduation from an accredited four-year college or university with a Bachelor's degree in Business Administration or related field required.
  • Accounting or Finance degree is preferred.
  • Equivalent to a minimum of four (4) years of progressive experience in the fields of Accounts Payable and Financial Accounting, including at least 4 years in a supervisory capacity.
Knowledge, Skills, & Abilities:
  • Expertise in researching and analyzing problems, developing and implementing solutions in accordance with pertinent Federal and State policies and procedures.
  • Functional knowledge and proficiency in Oracle/PeopleSoft based financial systems is preferred.
  • Working knowledge of Microsoft (MS) Office Suite (I.e. Word, Outlook, PowerPoint), with high proficiency in MS Excel.
  • Thorough knowledge of managing, monitoring, and enforcing administrative and financial policies and procedures.
  • Knowledge of general ledger, Internal Revenue Service (IRS) reporting, tax reporting, and other financial reporting practices.
  • Ability and specialized skills to: demonstrate diplomacy, cooperation, and willingness to work effectively in a team-oriented environment.
  • Maintain confidentiality and handle sensitive information.
  • Prioritize responsibilities and maintain order when juggling multiple tasks.
  • Work productively with minimum supervision, while recognizing the need to share information and keep team members informed of salient situations and circumstances.
  • Suggest methods to improve existing practices or recommend new initiatives for continual improvement; analyze and interpret financial data/reports in order to make recommendations regarding strategic planning and campus performance.
  • Demonstrate excellent customer service skills.
  • Establish and maintain effective working relationships with others.
  • Strong verbal and written communication skills.

Supplemental Information

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. 

This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html

This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)

You have medical, dental and vision plans from which to choose coverage.  You may cover yourself and your eligible spouse or domestic partner and children.  You are eligible to enroll in coverage if you are appointed at least half-time and for more than six months.  If you enroll on a timely basis, coverage begins on the first of the month after your date of hire.  You also may enroll during any annual open enrollment period.

HEALTH CARE

Medical Benefits - You have a choice of several Health Maintenance Organizations (HMOs), depending on location, or Preferred Plan Provider (PPO) insurance plans through the California Public Employees' Retirement System (CalPERS)).  You and the CSU share the cost of coverage, with the CSU paying the greater portion of the monthly premium.  You may pay your portion of the cost on a pre-tax basis through the Tax Advantage Premium Plan (TAPP).

Dental Benefits – You may choose between two dental plans:  a traditional indemnity (fee-for-service) plan allowing you to see almost any dental provider, or a "dental HMO" plan offering a network of dentists from which to choose.  Currently, the CSU pays the full dental premium for you and your eligible dependents.

Vision Benefits – Vision coverage includes an annual eye exam, and glasses or contact lenses every other year.  Currently, the CSU pays the full vision premium for you and your eligible dependents.

Cobra Benefits – If you lose your eligibility for medical, dental, and vision benefits under specified circumstances (for example, you leave employment with the CSU), the Consolidated Omnibus Budget Reconciliation Act of 1986 (COBRA) and the Omnibus Budget Reconciliation Act of 1989 (OBRA) allows you to continue to receive health care coverage at your expense.  You and your dependents can receive COBRA benefits for up to 18, 29 or 36 months, depending on the circumstances.

FLEXIBLE BENEFITS PLANS

FlexCash – If you waive the CSU medical and/or dental coverage because you have other non-CSU coverage, you can receive additional cash in your paycheck each month.  You will be taxed on this additional income.  Currently, you can receive $128 FlexCash per month if you waive medical coverage and $12 FlexCash per month if you waive dental coverage.

INCOME PROTECTION BENEFITS

Long-Term Disability Insurance (LTD) – Long-Term Disability Insurance (LTD) replaces part of your income should you be disabled more than 180 days, regardless of the cause.  LTD is designed to supplement other sources of disability benefits, including IDL, Social Security, CAL PERS retirement or any other group disability plan.  The plan pays 66 2/3 percent of your salary, up to a maximum benefit of $10,000 per month.

SURVIVOR PROTECTION BENEFITS

Life and Accidental, Death & Dismemberment (AD&D) Insurance – The CSU provides you with $100,000 of basic term life insurance coverage and $100,000 of basic accidental death and dismemberment (AD&D) insurance coverage.  The CSU pays the full cost of this coverage; however, the value of any coverage over $50,000 is considered taxable "imputed income".  You have the option of waiving coverage above $50,000.  Coverage is automatic and effective on the first of the month after your date of hire.

ADDITIONAL CSU BENEFITS

CSU Fee Waiver Program – If you are a full-time employee, you are eligible each term to waive certain fees at a CSU campus for a maximum of two courses or six units, whichever is greater.  You may transfer your fee waiver benefit to your spouse, domestic partner, or child, however, not all of the fees may be waived or reduced for your dependents.

RETIREMENT PLANS

CalPERS Retirement Plan – The California Public Employees Retirement System is a defined benefit retirement plan that provides lifetime benefits based on members' years of service, age, and final compensation.  Full-time employees appointed for at least six months, or part-time employees working at least half-time and appointed for at least one year, are automatically enrolled in the CalPERS Retirement Plan. 

Depending on hire and/or membership date, employees are placed in one of three retirement formulas.  Each formula determines the employee contribution rate, and the benefit factor and final compensation period used to calculate retirement allowance.
  
Retirement Plans 


 
Employee Contribution
2% @ 55.  2% @ 60. 5% less a $513 exclusion.  2% @ 62 (there is not an exclusion) is 6.75% for contribution.
 
MPP Public Safety 
3% at 50
(12 months highest consecutive compensation) 
2.5% at 55
(36 month average compensation) 
2.5% at 57
(36 month consecutive, subject to cap)
 
Employee
 
Contribution8% of monthly salary, less an exclusion allowance of $2388% of monthly salary, less an exclusion allowance of $2389% of monthly salary, less an exclusion allowance of $238
 
Pre-Tax Savings Plans – As a CSU employee, you have three voluntary retirement savings plans available to you, which allow you to invest pre-tax dollars to supplement your CalPERS Retirement Plan benefit.  They are:

  • The CSU 403(b) Tax Sheltered Annuity (TSA) Plan
  • The Savings Plus 401(k) Thrift Plan
  • The Savings Plus 457 Deferred Compensation Plan
You may participate in any or all of the plans.  Each is governed by a different section of the IRS Code resulting in different rules and provisions.

TIME-OFF BENEFITS – (Paid Leave)

Holidays – The CSU offers employees 14 paid holidays each year; 13 scheduled on specific days and one you may take any time during the year.

Vacation – You earn two vacation days (16 hours) per qualifying monthly pay period.  If you have less than 10 years of service with the CSU, you can accrue up to a maximum of 384 hours (48 days); if you have more than 10 years, the maximum is 440 hours (55 days).  Part-time employees accrue vacation on a prorated basis.

Sick Leave – For each month of continuous service, you accumulate eight hours of credit for sick leave with pay.  Part-time employees accrue sick leave on a prorated basis.

Maternity/Paternity/Adoption Leave – You are eligible for 30 days of paid maternity/paternity/ adoption leave starting within 60 days of the arrival of your new child.

01
By completing this supplemental evaluation you are attesting that the information you have provided is accurate. Any misstatements or falsification of information may eliminate you from consideration. "See resume" is not an acceptable answer to the questions. The Human Resources staff will verify that you meet the minimum qualifications as outlined in the job posting, based on the information provided in your application and in these answers. Please indicate you have read and agree with this information.
  • Yes
  • No
02
Are you a current CSU San Bernardino employee?
  • Yes
  • No
03
What is your current classification title at CSU San Bernardino? (This should be your classification rather than your working title.) If you are not affiliated with CSU San Bernardino, please write in Not Applicable.
04
What is your highest level of education?
  • High School Diploma or GED Equivalent
  • Associate/ Vocational Degree or Equivalent
  • Bachelor's/ Undergraduate Degree or Equivalent
  • Master's Degree or Equivalent
  • Postgraduate Degree or Equivalent
05
In what field did you obtain your degree?
06
Do you possess working experience in the fields of Accounts Payable and Financial Accounting?
  • I have no experience working in this field.
  • Less than 1 year of experience.
  • At least 1 year of experience but less than 2 years.
  • At least 2 years of experience but less than 3 years.
  • At least 3 years of experience but less than 4 years.
  • Four or more years of experience.
07
Please describe your year(s) of experience in the fields of Accounts Payable and Financial Accounting. In your answer, please list the name of the organization where you acquired your experience, the length of time in the organization and your level of responsibility in that organization. If you do not possess any experience, please indicate "N/A."
08
Do you possess working experience in leading or supervising the work of others?
  • Less than 1 year of experience.
  • At least 1 year of experience but less than 2 years.
  • At least 2 years of experience but less than 3 years
  • At least 3 years of experience but less than 4 years.
  • Four or more years of experience.
  • I have no experience in leading or supervising the work of others.
09
Please describe your year(s) of experience in supervisory. In your answer, please list the name of the organization where you acquired your experience, the length of time in the organization and your level of responsibility in that organization. If you do not possess any experience, please indicate "N/A."
10
Do you possess experience using PeopleSoft financial systems?
  • Yes
  • No
11
Do you possess knowledge of general ledger, Internal Revenue Service (IRS) reporting, and tax reporting?
  • Yes
  • No
12
If selected yes, please describe your knowledge of general ledger, Internal Revenue Service (IRS) reporting, tax reporting, and other financial reporting practices.
13
Please rate your proficient computer experience with Microsoft (MS) Office Suite (I.e. Word, Outlook, PowerPoint, Publisher, and Excel). Using a rating scale of 1-5 with 1 being (Low Proficiency) and 5 being (High Proficiency). For example, if you are an advanced user with Microsoft Word and beginner with Publisher, your answer in the space below would like this: Microsoft Word: 5 Publisher: 1
14
Did you attach a cover letter and resume with application materials? (All items are required. Failure to attached documents will disqualify your application)
  • Yes
  • No

* Required Question

Employer
California State University, San Bernardino
Address
5500 University Parkway

San Bernardino, California, 92407
Phone
(909) 537-5138
Website
http://www.csusb.edu

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