Police Records Technician (Full-time and Part-time)



Job Details

Police Records Technician (Full-time and Part-time)
Employer

City of Costa Mesa

Salary

$3,270.00 - $4,383.00 Monthly

Location

CA, CA

Job Type

FULL-TIME/PART-TIME

Job Number

0010:06/18

Department

Police

Opening Date

06/01/2018

Description

SALARY RANGE:
  • Effective 7/8/18: $3,270 - $4,383 monthly (part-time: $18.87 - $25.29 hourly) DOQ
  • Effective 7/7/19:  $3,362 - $4,504 monthly (part-time: $19.40 - $25.98 hourly) DOQ

Under close supervision, performs a variety of general and specialized clerical duties in the central records section of the Police Department; and performs other work as required.
 
CLASS CHARACTERISTICS:
 
This is the entry-level class in the police records clerical series. An incumbent in this class is expected to learn specialized and complex police records processing duties while performing general clerical work in support of sworn and other departmental staff. A thorough training program is provided at the commencement of employment and on subsequent assignments to new and varied types of duties. Incumbents are expected to work with some independence on the repetitive aspects of the work as employees achieve proficiency in performing their assignments. Work is reviewed for accuracy and conformance with standards and quality. This class is distinguished from the Senior Police Records Technician class by the repetitive nature of assigned work, limited degree of independent judgment exercised and lack of lead responsibilities.

Note:   This classification is covered by Agency Shop provisions which require that employees pay union dues or service fees as a condition of employment. Qualified religious exemptions can be accommodated.

APPLICATION AND SELECTION PROCESS:
 
Applications must be completed and submitted on-line. This recruitment will remain open until filled and may close without prior notice, therefore prompt application is encouraged.
  • First application review date is Monday, July 9, 2018.

Typing certificates are required at time of application for this recruitment (verifying 40 wpm, corrected or better). Certificates must be uploaded/attached to your on-line application.  Applications received that do not include a typing certificate will be disqualified. 
 
Typing Certificates:
  • Must be issued from a recognized employment or public agency.
    • On-line/Internet issued certificates will NOT be accepted.
  • Certificates must be on the agency's letterhead or formal certificate and include the agency's name and phone number.
  • Must be issued within the last 12 months.
  • Certificates must indicate a NET (corrected) typing speed of at least 40 WPM.
  • Failure to provide a typing certificate at time of application meeting the above requirements may result in disqualification.
Certificates from any agency meeting the above criteria will be accepted.  The following locations may also be used; the City of Costa Mesa neither endorses nor opposes any of these agencies.  You should call to make an appointment.

AppleOne Employment Agency
3937 Birch Street
Newport Beach, CA 92660
(949) 852-8233

Focus Employment Inc.
2400 E. Katella Avenue, Suite 800
Anaheim, CA 92806
(714) 848-6129
 
Candidates are requested to provide specific information regarding their education and experience as it relates to the position by completing all fields of the application. Applications may be rejected if incomplete. Do not include text or attached resumes, as they will not be accepted or reviewed in the application process, only attached typing certificates will be accepted.  The initial application screening will be based upon candidate's answers to the supplemental questions only. Prior to placement on the eligibility list, your answers to the supplemental questions will be verified against information provided in the Education and Work Experience sections of the employment application.

The selection process will include the following components: application review and evaluation, written examination, and selection interview.  Please notify the Human Resources Division 72 hours in advance of the test date if you have a disability which requires accommodation for the testing process. The eligibility list will be in effect for one (1) year, unless exhausted sooner. 
 
It is recommended that you use a personal email address on your application instead of a work email address.  Notifications during this recruitment will be sent by email only (regardless of the notification preference selected during the on-line application process). Notifications will be sent to the email address that is listed on your on-line application. 
 
All employment offers made by the City are contingent upon establishing proof of a prospective candidate's legal authorization to work in the United States and successfully passing all components of the pre-employment process which may include, but is not limited to:  comprehensive background investigation, criminal history check (livescan fingerprint check), polygraph examination, post-offer psychological evaluation and post-offer medical evaluation (may include drug screen).
 
Note: The provisions of this job bulletin do not constitute an expressed or implied contract. Any provisions contained within may be modified or revoked without notice.

Essential Functions

These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Management reserves the right to add, modify, change or rescind work assignments as needed.
 
Prepares and types reports, correspondence, and other documents, including those of a confidential nature.
 
Prepares and maintains records and files.
 
Assembles and types material from marginal notes, rough drafts, or verbal instructions.
 
Operates computer terminal and related office equipment.
 
Compiles, sorts and calculates various data.
 
Obtains and gives out information to the public, interdepartmental representatives and other agencies requiring the interpretation of technical information, policies and procedures.
 
May supervise juveniles in protective custody.
 
Female Police Records Technicians may search female suspects for contraband and weapons; may assist in transporting female suspects and offenders.

Qualification Guidelines

A typical way to obtain the requisite knowledge and abilities to perform the duties and responsibilities of this classification is as follows:
 
EDUCATION, TRAINING AND/OR EXPERIENCE:
 
Graduation from high school or its equivalent.
 
One year of clerical experience including typing, varied public contact and operation of standard office equipment.
 
Experience in a public safety agency is highly desirable.
 
REQUISITE KNOWLEDGE AND SKILL LEVELS:
 
Considerable knowledge of modern office methods, procedures and practices.
 
Knowledge of preparation of business correspondence.
 
Knowledge of correct English usage, grammar and punctuation.
 
Knowledge of filing and inventory systems.
 
Bilingual Spanish skills (oral/written) are desirable.
 
REQUISITE ABILITIES:
 
Ability to adhere to Police Department rules, regulations, procedures and routines.
 
Ability to type at a corrected rate of 40 words per minute.
 
Ability to work any shift, weekends and holidays as assigned.
 
Ability to work mandatory overtime with short notice.
 
Ability to perform various tasks simultaneously and under stressful conditions.
 
Ability to analyze situations quickly and exercise independent judgment.
 
Ability to understand and follow oral and written instructions.
 
Ability to communicate clearly and concisely, both orally and in writing;
 
Ability to operate standard office equipment and computer terminal.
 
Ability to work cooperatively and accurately with a large staff.
 
Ability to maintain effective working relationships with the public, including those with uncooperative or resistant attitudes.

Supplemental Information

PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS:
 
Please contact Human Resources for a summary of the essential tasks and environmental factors for this classification.
 
Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis.

To view benefit information for all groups, Click Here

New Full-Time employees contribute the following amounts  on a pre-tax basis towards the 2%@60 or 2%@62 CalPERS retirement formula depending on eligibility:

  • Effective March 19, 2017:  14% of their salary
  • Effective July 9, 2017:  13% of their salary
  • Effective July 8, 2018:  12% of their salary
Full-Time employees receive the following health insurance flexible benefits contribution:
  • Effective March 19, 2017:  $1,100 monthly
  • Effective July 9, 2017:  $1,200 monthly
  • Effective July 8, 2018:  $1,300 monthly
  • Effective July 7, 2019:  $1,400 monthly
New Part-Time employees are appointed by and serve at the will of the Department Director. They are reviewed for merit salary advancement on a periodic basis. Generally, part-time employees are limited to no more than 1,000 hours of work per fiscal year (July 1 – June 30). Certain part-time employees, however, are permitted to exceed this limit. Part-time employees participate in either the Public Agency Retirement System (PARS) or the California Public Employees Retirement System (CalPERS) depending on eligibility. Employees enrolled in PARS contribute 3.75% of salary with a matching City contribution. Employees enrolled in CalPERS contribute 6.75% - 10.469% of salary depending on eligibility.  Part-time positions are eligible to receive general leave benefits. General leave can be used for sick, vacation, or holiday time.
 
The City does not participate in the Social Security system; however, federal mandate requires all new employees to contribute 1.45% of wages to Medicare.  As a condition of employment, all new employees are required to enroll and participate in the direct deposit program.

01
I understand that an incomplete application may lead to disqualification from the recruitment process and I have supplied all the applicable information in my application. Examples of incomplete/inaccurate information leading to disqualification include, but are not limited to: noting incorrect department, leaving dates of employment blank, leaving reason for leaving employment blank, leaving duties blank or noting "see resume", etc.
  • Agree
  • Disagree
02
I have included all of my work history. For applicants with more than 10 years of work history, you must include your work history over the past 10 years as a minimum.
  • Yes
  • No
03
I understand that the initial application screening will be based upon the answers to supplemental questions only. I understand that prior to placement on the eligibility list, my answers to the supplemental questions will be verified against the information provided in the Education and Work Experience sections of the employment application. Dishonesty or false information may result in automatic disqualification.
  • Agree
  • Disagree
04
Do you possess a high school diploma or equivalent (i.e., G.E.D. Certificate)?
  • Yes
  • No
05
Do you have at least one year of clerical experience including typing, varied public contact and operation of standard office equipment?
  • Yes
  • No
06
Do you have work experience within a public safety agency?
  • Yes
  • No
07
Can you type at a speed of at least 40 WPM? I understand that I must upload/attach a typing/keyboarding certificate to this job application at time of submission. (Please refer to job bulletin for more details).
  • Yes
  • No
08
Please select which position(s) you are interested in:
  • Full-time
  • Part-time
  • Both: Full-time & Part-time
09
Have you ever applied for any position within the Costa Mesa Police Department? If yes, list the position(s) and date(s) applied. If no, indicate "No."
10
If you are successful in completing the testing process, you may be selected to continue in the background process which includes a comprehensive investigation, fingerprinting, polygraph examination and credit check. Recent drug usage, theft, or other illegal activity may disqualify you. Record must be free from any felony conviction and/or any misdemeanor conviction involving moral turpitude and excessive traffic violations. I understand this requirement.
  • Agree
  • Disagree
11
Have you ever been disqualified during the background process for any position within a law enforcement agency? If yes, please explain and include the law enforcement agency, date, and reason provided. If no, please indicate "No."
12
Have you ever been terminated or resigned in lieu of termination? If no, please indicate "No". If yes, please explain and include dates(s) and reason(s) for termination.
13
Have you been reprimanded or counseled for excessive tardiness/absences in the past two (2) years (non medical related)?
  • Yes
  • No
14
Have you used marijuana or steroids within the last two (2) years?
  • Yes
  • No
15
Have you used Cocaine, Methamphetamine, and/or Barbiturates within the last ten (10) years?
  • Yes
  • No
16
Have you ever used illegal drugs known as PCP (phencyclidine), LSD (lysergic acid diethylamide), Ketamine, Heroin, Opiates, Magic Mushrooms, Ecstasy (MDMA), Bath Salts, illegal injectable steroids or any other "hard drugs" or hallucinogens not listed above? If yes, indicate what drug(s) and how long you used them. If no, indicate "No."
17
Please describe your recreational drug use of substances not listed above, over the last five (5) years. If yes, indicate the name of the drug(s) and how long ago you used them. If none, indicate "N/A."
18
Have you ever sold, furnished, manufactured, grown, or transported illegal drugs (to include prescription medication used illegally)?
  • Yes
  • No
19
Are you currently living with anyone, or regularly associate with individuals, who are using drugs or involved in illegal activity?
  • Yes
  • No
20
Have you ever been arrested and convicted for a felony offense?
  • Yes
  • No
21
Have you stolen from your current employer (excludes pens, pencils, etc.) within the last two (2) years?
  • Yes
  • No
22
Have you been involved in any theft/shoplifting in excess of $950 in the past five (5) years?
  • Yes
  • No
23
Are you currently on probation, parole, or any other supervised conditions of release from custody?
  • Yes
  • No
24
Have you been deemed a "primary" or dominant" aggressor in a domestic violence incident?
  • Yes
  • No
25
Have you been arrested and convicted of a DUI (Driving Under the Influence), or accepted any DUI plea agreement to a lesser charge within the last seven (7) years of the date of this application?
  • Yes
  • No
26
Have you had three (3) or more at fault traffic accidents in the last three (3) years?
  • Yes
  • No
27
Have you received five (5) or more moving violations in the last seven (7) years?
  • Yes
  • No
28
Have you engaged in any illegal sex act outlined in the California Penal Code? If yes, please explain. If no, indicate "No."
29
Have you ever accessed illegal pornography involving children (to include "sexting" pictures of minors), or accessed pornography on a work computer? If yes, please explain. If no, indicate "No."
30
I understand tattoos shall not be visible while on duty.
  • Agree
  • Disagree
31
I understand that I shall not smoke or use tobacco products at any time while on duty.
  • Agree
  • Disagree
32
I certify that all information I provided in my application is accurate to the best of my knowledge and belief and that purposely providing false information may be grounds for disqualification from the process.
  • Agree
  • Disagree

* Required Question

Employer
City of Costa Mesa
Address
77 Fair Drive
Post Office Box 1200
Costa Mesa, California, 92626
Phone
(714) 754-5350
Website
http://costamesaca.gov/index.aspx?page=82

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