Landscape and Fleet Manager (Administrator I)/Facilities Management



Job Details

Landscape and Fleet Manager (Administrator I)/Facilities Management
Employer

California State University, San Bernardino

Salary

Depends on Qualifications

Location

San Bernardino, CA

Job Type

Full-Time

Job Number

2018-00331

Division

Administration & Finance

Department

FM - Grounds

Opening Date

05/25/2018

Closing Date

Continuous

Overview

Employment Status: Full-time, regular "exempt" position, included in the Management Personnel Plan (MPP).
 
Work Schedule: Monday through Friday, 8:00 am – 5:00 pm, occasional evening and weekend hours.

First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning June 8, 2018. 

"Please attach a cover letter, resume (or curricula vitae) and diversity statement. The diversity statement may include your interpretation of diversity, inclusion, gender equity and must include specific examples of how your educational/professional experiences, background/philosophy has prepared you for the role you are applying for at California State University, San Bernardino. (Maximum 250 words)"

Position Summary:
Under the general direction of the Director of Facilities Management, the Landscape and Fleet Manager provides leadership and oversight for all landscaping and vehicle maintenance at the California State University, San Bernardino campus and the Palm Desert satellite campus.  Manages landscape maintenance, tree management, parking lot maintenance, athletic fields, the University's Conservation Garden, and the campus automotive fleet.  This position supports a cooperative environment working with members of the campus community including Special Events and Guest Services, Facilities Planning Design and Construction, Water Resource Institute, Housing, Academic Deans, and Students to create outdoor space that can be utilized for research, instruction, and recreation.

Typical Activities

Major Responsibilities:

  • Leadership and Management 20%
  • Strategic Planning 20%
  • University and Community Partnerships 10%
  • Functional Oversight and Operations 50%

List of Tasks for each Responsibility:
1. Leadership and Management:
Works to ensure that the Landscape and Fleet group is implementing best management practices on campus.  Sets landscape maintenance expectations. Supports and moves new initiatives forward.  Identifies current and future challenges and proposes solutions. Facilitates an environment that motivates, empowers, and inspires commitment from employees. Demonstrates commitment to creating and sustaining a diverse and inclusive workforce. Works with a spirit of collaboration, inclusion, respect, and collegiality. Creates a team environment where employees are recognized individually and as a team for their accomplishments and success. Builds competence in others through effective coaching, performance management and mentoring. Provides outstanding customer service to campus partners.  Understands the importance of the outdoor environment in student success.

2. Strategic Planning:
Recommends, creates, and implements long and short-term strategic and operational plans for Landscape and Fleet. Develops plans and programs to improve campus sustainability efforts through water conservation, sustainable landscape practices, and vehicle and equipment replacement programs. Ensures goals align with the overall mission of the University. Effectively communicates goals and objectives and trains employees on campus expectations. Managing the Integrated Pest Management Plan (IPM), Irrigation Maintenance, Computerized Irrigation Central Controllers (e.g. CalSense), and Irrigation Installations. Tree, plant selection, and installation. Managing equipment operations such as mowing, tractors, and small equipment, tree operations. Working with staff or contractors to design landscapes.
 
3. University and Community Partnerships:
As a member of the University community, ensures a community-focused approach to landscape management.  Identifies and anticipates campus community needs. Builds effective relationships both internally and externally. Initiates and develops strong working relationships with the community. Specifically works to find opportunities to create "living labs" within the campus landscape. Supports the existing conservation garden and the Water Institute in their mission to educate the community. Works with outside groups to bring recognition to the campus for our efforts in grounds maintenance, tree care, and sustainability.

4. Functional Oversight and Operations:
Oversees the effective management and daily operations of assigned staff including lead grounds workers (4), grounds workers (10), equipment operators (2), irrigators (2), and Mechanics (2). Supervises, coordinates, assigns and directs grounds and automotive activities.  Helps define priorities of work and communicates this information to all staff involved. Monitors work progress and completion utilizing a computerized maintenance management system.  Manages landscape projects and new landscape installations. Reviews construction projects for compliance with campus standards and requirements. Assists in the formulation, development, interpretation, implementation, and development of policies, procedures, standards, and programs related to Automotive and Grounds Maintenance. Oversees and exercises control over University budgets pertaining to Automotive and Grounds. Manages landscape contracts and notifies the Union of contract work as appropriate. Serves as the on-campus arborist and Certified Pesticide Applicator.  Performs 24/7 call-in duties.

Supervision of Others:
  • Administrative Support Assistant
  • Lead Automobile Mechanic
  • Grounds Mechanic
  • Equipment Operators
  • Lead Grounds workers
  • Grounds Workers
  • Lead Irrigation Specialist
  • Irrigation Specialist

Minimum Qualifications

Experience:

  • Five years of progressively responsible automotive and grounds management, horticulture, or arboriculture experience, to include a minimum of three years leading or supervising the work of others, or an equivalent of education and experience.
  • Experience managing grounds in a University environment is highly desirable.
Knowledge Of:
  • The incumbent must possess a thorough knowledge of the grounds and automotive trades, including but not limited to: landscape maintenance, tree management, parking lot maintenance, athletic fields, and maintenance of the campus automotive fleet.  
  • Knowledge of Integrated Management Plan (IPM), Irrigation Maintenance, Computerized Irrigation Central Controllers (e.g. CalSense), and Irrigation Installations.
  • Knowledge of tree, plant selection, and installation. 
Abilities/Skills:
  • The incumbent must also possess strong interpersonal skills; the ability to establish and maintain productive working relationships and to communicate effectively with diverse constituencies within the university and with contractors and consultants. 
Required Certifications:
  • California Driver's License Class C
  • Qualified Applicator Certificate – California Department of Pesticide Regulation
  • Certified Arborist – International Society of Arboriculture
Physical Requirements:
Must be able to lift, lower, push, and pull loads ranging in weight from 5-60 lbs.; must be able to carry loads ranging from 20-50 lbs. for distances up to 20 feet; must be capable of kneeling, reaching overhead, climbing stairs and ladders, walking, twisting, stooping, and bending; depending upon the project, employee may spend 20-50% of day sitting, 20-50% of day standing, 20-50% of day walking.

Supplemental Information

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. 

This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html

This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)

You have medical, dental and vision plans from which to choose coverage.  You may cover yourself and your eligible spouse or domestic partner and children.  You are eligible to enroll in coverage if you are appointed at least half-time and for more than six months.  If you enroll on a timely basis, coverage begins on the first of the month after your date of hire.  You also may enroll during any annual open enrollment period.

HEALTH CARE

Medical Benefits - You have a choice of several Health Maintenance Organizations (HMOs), depending on location, or Preferred Plan Provider (PPO) insurance plans through the California Public Employees' Retirement System (CalPERS)).  You and the CSU share the cost of coverage, with the CSU paying the greater portion of the monthly premium.  You may pay your portion of the cost on a pre-tax basis through the Tax Advantage Premium Plan (TAPP).

Dental Benefits – You may choose between two dental plans:  a traditional indemnity (fee-for-service) plan allowing you to see almost any dental provider, or a "dental HMO" plan offering a network of dentists from which to choose.  Currently, the CSU pays the full dental premium for you and your eligible dependents.

Vision Benefits – Vision coverage includes an annual eye exam, and glasses or contact lenses every other year.  Currently, the CSU pays the full vision premium for you and your eligible dependents.

Cobra Benefits – If you lose your eligibility for medical, dental, and vision benefits under specified circumstances (for example, you leave employment with the CSU), the Consolidated Omnibus Budget Reconciliation Act of 1986 (COBRA) and the Omnibus Budget Reconciliation Act of 1989 (OBRA) allows you to continue to receive health care coverage at your expense.  You and your dependents can receive COBRA benefits for up to 18, 29 or 36 months, depending on the circumstances.

FLEXIBLE BENEFITS PLANS

FlexCash – If you waive the CSU medical and/or dental coverage because you have other non-CSU coverage, you can receive additional cash in your paycheck each month.  You will be taxed on this additional income.  Currently, you can receive $128 FlexCash per month if you waive medical coverage and $12 FlexCash per month if you waive dental coverage.

INCOME PROTECTION BENEFITS

Long-Term Disability Insurance (LTD) – Long-Term Disability Insurance (LTD) replaces part of your income should you be disabled more than 180 days, regardless of the cause.  LTD is designed to supplement other sources of disability benefits, including IDL, Social Security, CAL PERS retirement or any other group disability plan.  The plan pays 66 2/3 percent of your salary, up to a maximum benefit of $10,000 per month.

SURVIVOR PROTECTION BENEFITS

Life and Accidental, Death & Dismemberment (AD&D) Insurance – The CSU provides you with $100,000 of basic term life insurance coverage and $100,000 of basic accidental death and dismemberment (AD&D) insurance coverage.  The CSU pays the full cost of this coverage; however, the value of any coverage over $50,000 is considered taxable "imputed income".  You have the option of waiving coverage above $50,000.  Coverage is automatic and effective on the first of the month after your date of hire.

ADDITIONAL CSU BENEFITS

CSU Fee Waiver Program – If you are a full-time employee, you are eligible each term to waive certain fees at a CSU campus for a maximum of two courses or six units, whichever is greater.  You may transfer your fee waiver benefit to your spouse, domestic partner, or child, however, not all of the fees may be waived or reduced for your dependents.

RETIREMENT PLANS

CalPERS Retirement Plan – The California Public Employees Retirement System is a defined benefit retirement plan that provides lifetime benefits based on members' years of service, age, and final compensation.  Full-time employees appointed for at least six months, or part-time employees working at least half-time and appointed for at least one year, are automatically enrolled in the CalPERS Retirement Plan. 

Depending on hire and/or membership date, employees are placed in one of three retirement formulas.  Each formula determines the employee contribution rate, and the benefit factor and final compensation period used to calculate retirement allowance.
  
Retirement Plans 


 
Employee Contribution
2% @ 55.  2% @ 60. 5% less a $513 exclusion.  2% @ 62 (there is not an exclusion) is 6.75% for contribution.
 
MPP Public Safety 
3% at 50
(12 months highest consecutive compensation) 
2.5% at 55
(36 month average compensation) 
2.5% at 57
(36 month consecutive, subject to cap)
 
Employee
 
Contribution8% of monthly salary, less an exclusion allowance of $2388% of monthly salary, less an exclusion allowance of $2389% of monthly salary, less an exclusion allowance of $238
 
Pre-Tax Savings Plans – As a CSU employee, you have three voluntary retirement savings plans available to you, which allow you to invest pre-tax dollars to supplement your CalPERS Retirement Plan benefit.  They are:

  • The CSU 403(b) Tax Sheltered Annuity (TSA) Plan
  • The Savings Plus 401(k) Thrift Plan
  • The Savings Plus 457 Deferred Compensation Plan
You may participate in any or all of the plans.  Each is governed by a different section of the IRS Code resulting in different rules and provisions.

TIME-OFF BENEFITS – (Paid Leave)

Holidays – The CSU offers employees 14 paid holidays each year; 13 scheduled on specific days and one you may take any time during the year.

Vacation – You earn two vacation days (16 hours) per qualifying monthly pay period.  If you have less than 10 years of service with the CSU, you can accrue up to a maximum of 384 hours (48 days); if you have more than 10 years, the maximum is 440 hours (55 days).  Part-time employees accrue vacation on a prorated basis.

Sick Leave – For each month of continuous service, you accumulate eight hours of credit for sick leave with pay.  Part-time employees accrue sick leave on a prorated basis.

Maternity/Paternity/Adoption Leave – You are eligible for 30 days of paid maternity/paternity/ adoption leave starting within 60 days of the arrival of your new child.

01
By completing this supplemental evaluation you are attesting that the information you have provided is accurate. Any misstatements or falsification of information may eliminate you from consideration. "See resume" is not an acceptable answer to the questions. The Human Resources staff will verify that you meet the minimum qualifications as outlined in the job posting, based on the information provided in your application and in these answers. Please indicate you have read and agree with this information.
  • Yes
  • No
02
Are you a current CSU San Bernardino employee?
  • Yes
  • No
03
What is your current classification title at CSU San Bernardino? (This should be your classification rather than your working title.) If you are not affiliated with CSU San Bernardino, please write in Not Applicable.
04
What is your highest level of education?
  • High School Diploma or GED Equivalent
  • Associate/ Vocational Degree or Equivalent
  • Bachelor's/ Undergraduate Degree or Equivalent
  • Master's Degree or Equivalent
  • Postgraduate Degree or Equivalent
05
How many year(s) of experience do you have in automotive and grounds management, horticulture, or arboriculture?
  • I have no experience working in this field.
  • Less than 1 year of experience.
  • At least 1 year of experience but less than 2 years.
  • At least 2 years of experience but less than 3 years.
  • At least 3 years of experience but less than 4 years.
  • At least 4 years of experience but less than 5 years.
  • Five or more years of experience.
06
Please describe your years of experience in automotive and grounds management, horticulture, or arboriculture. In your answer, please list the name of the organization where you acquired your experience, the length of time in the organization and your level of responsibility in that organization. If you do not possess any experience, please indicate "N/A."
07
Do you possess experience in leading or supervising the work of others?
  • I have no experience working in this field.
  • Less than 1 year of experience.
  • At least 1 year of experience but less than 2 years.
  • At least 2 years of experience but less than 3 years
  • Three or more years of experience.
08
Please describe your experience in management and supervision of professional staff. In your answer, please list the name of the organization where you acquired your experience, the length of time in the organization and your level of responsibility in that organization. If you do not possess any experience, please indicate "N/A.".
09
Do you possess experience in designing new landscape installations, project management, and developing a project budget?
  • Yes
  • No
10
Please describe your experience in designing new landscape installations, project management, and developing a project budget.
11
Do you possess a Qualified Pesticide Applicator License?
  • Yes
  • No
12
If selected yes, please include the Qualified Pesticide Applicator license number.
13
Are you a certified Arborist?
  • Yes
  • No
14
If selected yes, please include the certification number.
15
Describe your management experience and particularly your experience working in a union environment.
16
Describe your experience with water-efficient landscape methods.
17
Did you attach a cover letter, resume and diversity statement with application materials? (All items are required. Failure to attached documents will disqualify your application)
  • Yes
  • No

* Required Question

Employer
California State University, San Bernardino
Address
5500 University Parkway

San Bernardino, California, 92407
Phone
(909) 537-5138
Website
http://www.csusb.edu

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