Public Works Fleet Operations Superintendent



Job Details

Public Works Fleet Operations Superintendent
Employer

City of Anaheim

Salary

$86,117.00 - $118,411.00 Annually

Location

City of Anaheim, CA

Job Type

Full Time

Job Number

2018-00141

Department

Public Works

Opening Date

05/31/2018

Closing Date

Continuous

Description


The City of Anaheim Public Works Department seeks a dynamic Fleet Operations Superintendent to oversee and manage the City's fleet operations, which includes an operating budget of $12 million.  The Superintendent will lead a nearly 40-member team and provide oversight to the operation of a 47,000 square foot, 30 bay repair facility that services all of the up to 1,300 vehicles and equipment which the City of Anaheim operates.

Candidates must possess five years of responsible fleet maintenance experience including one year of administrative and/or lead supervisory experience supplemented by completion of the twelfth grade and specialized or college level course work in automotive technology, business administration, public administration, or a related field. An equivalent combination of experience and education sufficient to perform the essential job functions and provide the required knowledge and abilities is qualifying.  Candidates certified as a Certified Public Fleet Professional (CPFP) from the American Public Works Association or Certified Automotive Fleet Manager (CAFM) from the NAFA Fleet Management Association is desirable.  

Essential Functions

The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.

Analyze costs and benefits related to vehicle maintenance and replacement.

Maintain the inventory of City vehicles in the fleet rental system; process new vehicles to ensure prompt delivery to user departments; process used vehicles for reassignment or sale.

Supervise the testing of underground fuel and oil tanks; monitor the collection and disposal of hazardous materials and waste; ensure compliance with material safety program.

Design and implement vehicle rental rates that effectively recover division costs and expenses; monitor vehicle maintenance and operation cost and compare with rental rates to ensure full cost recovery.

Improve systems and processes in fleet services to provide more cost efficient service to customers; conduct studies to determine inefficient areas of fleet activity to focus on for improvements.

Maintain fleet compliance with United States Environmental Protection Agency (EPA), California Air Resources Board (CARB), and the South Coast Air Quality Management District (SCAQMD) air quality rules and regulations.
 
Coordinate the organization, staffing, and operational activities of assigned area of responsibility for fleet services.

Participate in the development and implementation of goals, objectives, policies, and priorities for assigned area of responsibility recommend and implement resulting policies and procedures.

Identify opportunities for improving service delivery methods and procedures; identify resource needs; review with appropriate management staff; implement improvements.

Direct, coordinate, and review the work plan for assigned section; assign work activities and projects; monitor work flow; review and evaluate work products, methods, and procedures; meet with staff to identify and resolve problems.

Participate in the selection of assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.

Participate in the development and administration of assigned program budget; forecast funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; recommend adjustments as necessary.

Review capital improvement plans related to assigned services and provide input regarding future maintenance activities.

Supervise the preparation of time, material and equipment use records; requisition supplies and materials as required to ensure appropriate inventory levels to meet daily and emergency needs.

Respond to public inquiries in a courteous manner; provide information within the area of assignment; resolve complaints in an efficient and timely manner.

Provide staff assistance to higher level management staff; participate on a variety of committees; prepare and present staff reports and other correspondence as appropriate and necessary.

Coordinate assigned maintenance activities with those of other divisions and outside agencies and organizations.

Attend and participate in professional group meetings; maintain awareness of new trends and developments in the fields of maintenance and operations related to assigned area; incorporate new developments as appropriate into programs.

As assigned, serve as rotating duty manager for the division.

Perform related duties as required.

Qualifications

Experience and Education: Five years of responsible fleet maintenance experience including one year of administrative and/or lead supervisory experience supplemented by completion of the twelfth grade and specialized or college level course work in automotive technology, business administration, public administration, or a related field. An equivalent combination of experience and education sufficient to perform the essential job functions and provide the required knowledge and abilities is qualifying.

Knowledge of: Operational characteristics, services, and activities of fleet maintenance and repair program; organization and management practices as applied to the evaluation of maintenance operations programs, policies and operation needs; modern and complex principles and practices of municipal maintenance operations; services program development and administration; principles and practices of public works maintenance operations and their application to a wide variety of operational programs; hazardous material containment and disposal principles and practices; specification writing principles and practices; preparation and evaluation of "Requests for Proposal" for services; principles and practices of contract administration; principles of municipal budget preparation and control; principles of supervision, training, and performance evaluation; principles and procedures of record keeping; principles of business letter writing and report preparation; office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases; pertinent federal, state and local laws, codes, and regulations.

When Assigned to Fleet Services: Knowledge of: modern and complex principles and practices of vehicle repair and maintenance including automotive and heavy equipment maintenance; pertinent federal, state and local laws, codes and regulations including those regarding industrial safety, underground storage tanks, the collection and disposal of hazardous material and waste, vehicle operation and rules of the road; and City policies and procedures regarding the fleet rental system.

Ability to: Coordinate and direct maintenance programs; supervise, direct, and coordinate the work of lower level staff; select, supervise, train, and evaluate staff; recommend and implement goals, objectives, policies and procedures for providing maintenance services; understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities; understand, interpret, and apply general and specific administrative and departmental policies and procedures as well as applicable federal, state, and local policies, laws, and regulations; participate in the preparation and administration of assigned budgets; plan and organize work to meet changing priorities and deadlines; effectively represent the City to outside individuals and agencies to accomplish the goals and objectives of the unit; work cooperatively with other departments, City officials, and outside agencies; respond tactfully, clearly, concisely, and appropriately to inquiries from the public, City staff, or other agencies on sensitive issues in area of responsibility; interpret and explain City policies and procedures; prepare clear and concise reports; communicate clearly and concisely, both orally and in writing; and establish and maintain effective working relationships with those contacted in the course of work.

License/Certification Required: Possession of an appropriate, valid driver's license.

Supplemental Information

IMPORTANT APPLICATION INFORMATION AND INSTRUCTION

Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. The deadline for the first review of applications is on Friday, June 15, 2018 at 5:00PM.  Applicants are encouraged to apply early. Applicants that apply after the first review are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review date. 

The selection process may consist of a minimum of skills examination and oral interview.

The eligibility list established from this recruitment may also be used to fill the current and/or additional vacancies throughout the City.

Candidates must be specific and complete in describing their qualifications for this position.  Failure to state all pertinent information may lead to elimination from consideration.  Stating "See Resume" is not an acceptable substitute for a completed application.  

The successful candidate will be required to undergo a reference / background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening).  The City of Anaheim utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.

Communication regarding your application and/or status will be sent to the email address listed on your application.  Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.
 

RETIREMENT – Anaheim employees become members of the California Public Employees' Retirement System (CalPERS).

Employees hired on or after January 1, 2013, who are existing CalPERS Classic members or members of a public retirement system with reciprocity with CalPERS, will be enrolled in the 2.7% @ 55 CalPERS retirement benefit formula. Employees' shall contribute eight percent (8%) of the employee contribution and four percent (4%) of the employer contribution, for a total of twelve percent (12%).
 
Employees hired on or after January 1, 2013, who have never been CalPERS members, or are members of a public retirement system (CalPERS or reciprocal) but have a break in service longer than six (6) months, will be enrolled in the 2% @ 62 CalPERS retirement benefit formula. Employees currently contribute six and three-quarter percent (6.75%) for this retirement benefit.

Employees hired after March 31, 1986 pay 1.45% towards the Medicare Plan. The City does not participate in Social Security.

Note: Pension contribution limitations set by the Public Employee Pension Reform Act (PEPRA) are $140,424 for new members or $265,000 for Classic members.
 
Employee contributions will be deposited into a 401(a) account after reaching this limit.

RETIREE HEALTH SAVINGS PLAN (RHS) – Employees will be enrolled in a Retiree Health Savings Plan funded by a City contribution and an employee contribution. This plan allows employees to save on a tax-free basis for medical expenses incurred in retirement. Participation and specific plan components are based upon unit of representation and hire date with the City.

HEALTH PLANS – The City offers two (2) HMO and two (2) PPO health plans that provide coverage for employees and their family members. Vision coverage is included at no cost. Employees may waive medical coverage and receive an opt-out credit when providing proof of coverage through another medical plan.

DENTAL PLANS – The City offers employees two (2) dental insurance plans that provide coverage for employees and their family members. One plan is at no cost to the employee.

OTHER INSURANCE BENEFITS – The City offers and participates in the payment of a group life insurance program for employees and their eligible dependents. Short-term and long-term disability (STD and LTD) insurance coverage is provided at no cost to the employee.

LEAVE PROVISIONS - Employees accrue sick leave at the rate of three (3) hours per pay period for an annual accrual rate of seventy-eight (78) hours per year. Payment is made each January to employees for all accumulated hours in excess of one hundred seventy-five (175) hours. Vacation hours are accrued at the rate of four to nine (4 – 9) hours per pay period, depending upon length of service. Employees are eligible for vacation leave upon completion of thirteen (13) pay periods. Ten (10) paid holidays are provided annually.


MISCELLANEOUS BENEFITS – Anaheim offers two (2) tax saving opportunities through the Health Care and Dependent Care Flexible Spending Account that reduces taxable income. The City offers a voluntary 457 Deferred Compensation Plan for an additional tax-deferred savings option. Anaheim offers an Employee Assistance Program, REACH, free of charge to employees and family members. Some departments offer employees the opportunity to work an alternate work schedule. The Employee Transportation Center offers a Rideshare/ Transportation Incentive Program to minimize travel time and costs. Access to a credit union provides City employees with a variety of products, services, and benefits.

Note: Some positions are covered under Agency Shop provisions. Contact the Human Resources Department for details. "Agency Shop" is an arrangement that requires an employee, as a condition of employment, either to join the recognized employee organization, or to pay the organization a service fee covering the cost of representation to the employee organization. A limited exemption to the Agency Shop requirement exists for employees with bona-fide religious objections to joining or financially supporting any public employee organization.

01
How many years of responsible fleet maintenance experience do you possess?
  • None
  • Less than 1 year
  • At least 1 year, less than 3 years
  • At least 3 years, less than 5 years
  • At least 5 years, less than 7 years
  • At least 7 years or more
02
Please describe in detail your fleet maintenance experience. Include number and types of vehicles maintained. If none, type N/A.
03
How many years of fleet management-related administrative and/or lead supervisory experience do you possess?
  • None
  • Less than 1 year
  • At least 1 year, less than 3 years
  • At least 3 years, less than 5 years
  • At least 5 years or more
04
Please describe your fleet management-related administrative and/or lead supervisory experience. Include details such as number of employees supervised and the amount of budget you oversaw.
05
What is your level of education as it is related to automotive technology, business administration, public administration, or a related field?
  • Did not graduate high school or obtain GED
  • Graduated high school or obtained GED
  • Some college-level coursework
  • Associate degree
  • Bachelor's degree
  • Graduate degree
06
Please state your related college-level coursework or degree and major. If none, type N/A.
07
Please describe the types of maintenance that your fleet operations performed. If none, type N/A.
08
What is the total operating budget that you oversaw and what was your role in the budget preparation and oversight? If none, type N/A.
09
Do you possess a certification as either Certified Public Fleet Professional (CPFP) from the American Public Works Association and/or Certified Automotive Fleet Manager (CAFM) from the NAFA Fleet Management Association?
  • Certified Public Fleet Professional (CPFP) from the American Public Works Association
  • Certified Automotive Fleet Manager (CAFM) from the NAFA Fleet Management Association
  • Both
  • None

* Required Question

Employer
City of Anaheim
Address
201 S. Anaheim Blvd., Suite 501

Anaheim, California, 92805
Phone
714-765-5111

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