Finance Director



Job Details

Finance Director
Employer

City of Seaside

Salary

$156,060.32 Annually

Location

CA 93955, CA

Job Type

Full-Time

Job Number

2018-19

Department

Finance

Opening Date

05/18/2018

Description

Exciting Opportunity!  The City of Seaside is on the move - come be a part of a motivated, supportive, and successful team.  This vacancy is the result of the retirement of the Deputy City Manager of Administrative Services.  Please don't hesitate to call Human Resources Director Roberta Greathouse at (831) 899-6713 if you have any questions.  

IMPORTANT INFORMATION: Open until filled with a priority screening date of June 17, 2018.  Interviews are tentatively scheduled for the week of July 16.  The top 2-3 candidates will be required to take a Leadership Assessment administered by ConfidenceConsulting.

Under administrative direction, plans, organizes, manages, and provides direction and oversight for all functions and activities of the Finance Department, including finance, general accounting, and information technology; coordinates assigned activities with other City departments, officials, outside agencies, and the public; fosters cooperative working relationships among City departments and with intergovernmental and regulatory agencies and various public and private groups; provides highly responsible and complex professional assistance to the City Manager in areas of expertise; and performs related work as required.
 
SUPERVISION RECEIVED AND EXERCISED
                                           
Receives administrative direction from the City Manager.  The work provides for a wide variety of independent decision-making, within legal and general policy and regulatory guidelines.  Exercises general direction and supervision over professional, technical, and administrative support staff through subordinate levels of supervision.

CLASS CHARACTERISTICS
 
This is a department head classification that oversees, directs, and participates in all activities of the Finance Department, including short- and long-term planning, development, and administration of departmental policies, procedures, and services.  This class provides assistance to the City Manager in a variety of administrative, coordinative, analytical, and liaison capacities.  Successful performance of the work requires knowledge of public policy, municipal functions and activities, including the role of an elected City Council, and the ability to develop, oversee, and implement projects and programs in a variety of areas.  Responsibilities include coordinating the activities of the department with those of other departments and outside agencies and managing and overseeing the complex and varied functions of the department.  The incumbent is accountable for accomplishing departmental planning and operational goals and objectives and for furthering City goals and objectives within general policy guidelines.

Examples of Duties

Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
  • Assumes full management responsibility for all Finance Department programs, services, and activities, including finance, budgeting, financial reporting, general accounting, and information technology.
  • Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the department; establishes, within City policy, appropriate budget, service, and staffing levels.
  • Plans, directs, and coordinates the Finance Department's work plan; meets with management staff to identify and resolve problems; assigns projects and programmatic areas of responsibility; reviews and evaluates work methods and procedures.
  • Manages and participates in the development and administration of the department's annual budget; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs and implements adjustments as necessary.
  • Selects, trains, motivates, and directs department personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; works with employees on performance issues; implements discipline and termination procedures; responds to staff questions and concerns.
  • Contributes to the overall quality of the department's service by developing, reviewing, and implementing policies and procedures to meet legal requirements and City needs; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationships; identifies opportunities for improvement; directs the implementation of change.
  • Coordinates the development and administration of the annual budget for the entire City, provides for financial forecasting and planning; tracks the adopted budget and prepares periodic budget reviews for submission to City departments.
  • Establishes the City's central budgeting, accounting, and financial reporting practices; evaluates accounting procedures and financial controls; responds to and implements audit recommendations.
  • Manages the City's investment portfolio; ensures that investments meet the City's policy guidelines and that adequate cash is available to meet obligations; prepares periodic reports regarding investments to the City Council.
  • Manages revenue collection programs including utility billing, tax assessments, subventions, license or user fees, and other sources.
  • Oversees the City's Information Technology resources and function, including the purchase and implementation of new computer hardware and software, the management of all computer servers, and ensuring the security of the City's IT system; oversees and manages technical services to keep the City's IT system technologically up-to-date and operating efficiently and reliably.
  • Negotiates contracts and agreements including franchises; coordinates with legal counsel and City department representatives to determine City needs and requirements for contractual services.
  • Assists with the City's labor negotiations process.
  • Represents the Finance Department to other City departments, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues.
  • Conducts a variety of departmental organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate.
  • Participates in and makes presentations to the City Council and a variety of boards and commissions; attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of Finance and other services as they relate to the area of assignment.
  • Maintains and directs the maintenance of working and official departmental files.
  • Monitors changes in laws, regulations, and technology that may affect City or departmental operations; implements policy and procedural changes as required.
  • Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the City Manager.
  • Responds to difficult and sensitive public inquiries and complaints and assists with resolutions and alternative recommendations.
  • Performs other duties as assigned.

Typical Qualifications

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying.  A typical way to obtain the required qualifications would be:
 
Graduation from an accredited four-year college or university with major coursework in accounting, finance, public administration, or a related field and seven (7) years of increasingly responsible experience, including supervisory experience, preferably in municipal administration or in a finance office and at least four (4) years of government finance experience.   A Master's degree, California experience, and certification as a Certified Public Accountant are desirable.

Licenses and Certifications: California Drivers' License at the time of appointment.

Knowledge of:
  • Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision.
  • Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs; principles and practices of municipal government administration.
  • Principles and practices of governmental accounting, public finance administration and budgeting, auditing, reconciliation; Federal and State regulations and guidelines as they pertain to municipal finance; municipal taxation and revenue management.
  • Public agency budgetary, contract administration, and City-wide administrative practices.
  • Practices and techniques of automated and manual financial and accounting document processing and record keeping.
  • Basic terminology, methods, techniques and practices of the operation and maintenance of computer servers, network systems, and personal computer hardware and software.
  • Applicable Federal, State, and local laws, codes, and regulations.
  • Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
  • Technical, legal, financial, and public relations issues associated with the management of Finance programs.
  • Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures.
  • Record keeping principles and procedures.
  • Modern office practices, methods, financial programs, and computer equipment and applications related to the work.
  • English usage, grammar, spelling, vocabulary, and punctuation.
  • Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
  • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
Ability to:
  • Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for the department and assigned program areas.
  • Provide administrative and professional leadership and direction for the department and the City.
  • Prepare and administer large and complex budgets; allocate limited resources in a cost effective manner.
  • Interpret, apply, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations.
  • Plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical personnel; delegate authority and responsibility; select, motivate, and evaluate the work of staff and train staff in work procedures.
  • Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
  • Effectively administer special projects with contractual agreements and ensure compliance with stipulations; effectively administer a variety of Finance programs and administrative activities.
  • Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
  • Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
  • Establish and maintain a variety of filing, record-keeping, and tracking systems.
  • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
  • Operate modern office equipment including computer equipment and specialized software applications programs.
  • Use English effectively to communicate in person, over the telephone, and in writing.
  • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
  • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Supplemental Information


Physical Demands
 
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various County and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone.  This is primarily a sedentary office classification although standing and walking between work areas may be required.  Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.  Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.  Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.
 
Environmental Elements
 
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.  Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.  

APPLICATION PROCESS:  A completed City application form and resume are required to be considered for this position.  Applications must be complete and clearly demonstrate that the minimum qualifications are met. Copies of all required licenses and certificates must be submitted with the completed application.  All statements made on the application are subject to investigation and verification. False statements will be cause for disqualification, or discharge from employment. The standards as stated on the front of this job announcement represent only the minimum required to file an application.  Meeting the listed standards does not guarantee that a candidate will be invited for an examination as the Human Resources Department reserves the right to limit the number of candidates to the most qualified for the position as determined by the Human Resources Department.

TESTING PROCESS:  The testing process for this position will include an assessment center and a selection interview.

LOYALTY OATH OR AFFIRMATION: All City employees are required to sign a loyalty oath and affirmation prior to actual employment.

EMPLOYMENT STATUS:  This is an at-will position that serves at the pleasure of the City Manager.

EQUAL OPPORTUNITY: The City of Seaside does not discriminate on the basis of race, creed, color, age, religion, gender, sex, gender identity or expression, marital status, status with regard to public assistance, national origin, physical or mental disability, pregnancy, covered medical condition, sexual orientation, military or veteran's status, or any other basis protected by federal, state, or local law in its employment actions, decisions, policies or practices. Reasonable accommodation in the application, testing and selection process will be made upon request of disabled applicants.
 
IMMIGRATION REFORM & CONTROL ACT 1986: In compliance with the Immigration Reform & Control Act 1986, all new employees must verify identity and entitlement to work in the United States by providing required documentation.

PHYSICAL REQUIREMENTS: Applicants must be in satisfactory health and free from disabling defect which would preclude satisfactory performance in the job for which applied.

REASONABLE ACCOMMODATION: The Human Resources Department will make reasonable efforts in the examination process to accommodate qualified individuals with mental and physical disabilities, and/or medical conditions in accordance/compliance with the State Fair Employment Housing Act (FEHA) and Federal Americans with Disability Act (ADA) of 1990. To request reasonable accommodation, you must notify the Human Resource Representative listed on this bulletin as soon as possible and before the last day to file, in order to make the necessary arrangements during each step of the examination process.

EMPLOYEE BENEFITS:

The City of Seaside offers a comprehensive benefit package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance.  Executive Benefits

The City offers a Relocation Reimbursement program that provides up to $15,000 in housing / moving expense reimbursements for mission critical management positions that choose to live in the City of Seaside.  For details, please review the policy.

01
Your application must include the following: 1. At least 10 years of employment history (assuming you have been employed for ten years) 2. Explanation for any gaps in employment 3. A reason for leaving each job 4. Three professional references (including names and phone numbers of present and past supervisors or managers, or persons for whom you have directly provided services, not peers) 5. A clear demonstration in your application and responses to supplemental questions, of all relevant education and experience 6. A copy of your degree(s) must be attached to your application. RESUMES WILL NOT BE ACCEPTED IN LIEU OF AN APPLICATION I understand that my application may be rejected if incomplete or if I fail to provide any of the information listed above. CLICK YES TO ACKNOWLEDGE
  • Yes
  • No
02
Describe your current agency: a. Annual Budget
03
b. Number of City employees
04
c. Full Service? (Police & Fire)
05
d. 1 year or 2 year budget?
06
e. Redevelopment dissolution / Successor Agency?
07
Describe your experience, education, and training that demonstrates your ability to plan, organize, manage, and direct the City's Finance Department. Be specific regarding your exact role and duties performed.
08
Describe your experience, education, and training that demonstrates your ability to establish and maintain effective relationships with the executive management team, the public, elected officials, City managers and employees, and your subordinates. Provide an example of a time you had to use effective interpersonal skills to solve a complex problem.
09
Describe your experience with the following: Preparing an agency-wide budget; conducting financial forecasting and planning; managing the audit process; preparation of Comprehensive Annual Financial Report (CAFR); and making presentations to an agency board or city council.
10
Describe your supervisory experience. Include the number of staff supervised as well as their function within the organization. If you possess any supervisory or leadership experience with any function that is not directly finance related, such as information technology, please include that experience.
11
How would you implement the City's mission statement - "Include," "Innovate," and "Inspire" – in your day to day work as the City of Seaside's Finance Director?
12
How did you hear about this opportunity?
  • Government Jobs.com
  • CSMFO
  • GFOA
  • California City News
  • Western City
  • A friend or colleague
  • LinkedIn
  • Herald Newspaper
  • Jobs Indeed
  • Californian
  • Santa Cruz Sentinel
  • Pajaronian
  • Other
13
OPTIONAL: Are you a Veteran? Veterans are defined in accordance with California Government Code 18973 which states that a "veteran" means any person who has served full time for 30 days or more in the armed forces in time of war or in time of peace in a campaign or expedition for service in which a medal has been authorized by the government of the United States, or during the period September 16, 1940, to January 31, 1955, or who has served at least 181 consecutive days since January 31, 1955, and who has been discharged or released under conditions other than dishonorable, but does not include any person who served only in auxiliary or reserve components of the armed forces whose service therein did not exempt him or her from the operation of the Selective Training and Service Act of 1940.
  • Yes
  • No
14
OPTIONAL: If you are a veteran, are you requesting a Veterans' Preference? If so, you must attach a copy of your DD214 with your completed application form.
  • Yes
  • No

* Required Question

Employer
City of Seaside
Address
440 Harcourt Avenue

Seaside, California, 93955
Phone
831-899-6711
831-899-6713
Website
http://agency.governmentjobs.com/seaside/default.cfm

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