Executive Assistant II -cc302-20712-B19-0162

Applicants who are strongly being considered for employment must submit to a national criminal history background check. 

Performs advanced professional assistance work for the Deputy Commissioner of Governance.  Work involves managing all administrative duties for the Deputy Commissioner while also developing schedules and priorities.  Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.

Additional Military Crosswalk (occupational specialty code) information can be accessed at: http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.

Essential Job Functions:
Provides administrative and technical support to the Deputy Commissioner.  Coordinates calendars, internal and external meetings, and other activities with governmental agencies, executives, and organizations on behalf of the Deputy Commissioner.   Coordinates all travel for Deputy Commissioner while ensuring that travel vouchers are completed and documented properly.  Develops, coordinates, and maintains record keeping and filing systems, including management, tracking, and routing of Deputy Commissioner correspondence.  Designs and/or maintains detailed reports and documents.  Maintains routine and confidential files and documents for the Deputy Commissioner.  Interprets policies and procedures and makes administrative decisions as appropriate.  Prepares notices or agendas for meetings.  Assists Deputy Commissioner with special projects.  Works with program areas across the agency as well as with external entities, including other state agencies.  Performs related work as assigned.

Education:  Graduation from an accredited four-year college or university with major coursework in business administration or a related field is generally preferred.

Experience:  Three (3) years experience in administration management.

Knowledge, Skills and Abilities (KSAs):

Knowledge of:  Accepted business practices and procedures; of applicable rules, regulations, and policies; and of state agency budget and purchasing procedures. 

Skill in:  The use of standard office equipment and software and effectively and appropriately using all MS Office applications independently.

Ability to:  Handle high-level administrative issues; handle highly confidential information; analyze and solve work-related problems; communicate effectively; prepare documents and reports and complete multiple projects simultaneously under short timelines; meet timelines; prioritize multiple tasks, and attend to details; organize and present information to others effectively; compose written correspondence; problem-solve and take appropriate actions in a difficult situation; work with and coordinate with external entities; and communicate orally and in writing effectively.

This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.

Salary is dependent on qualifications.

Positions exempt from the Fair Labor Standards Act (FLSA) will earn compensatory time off rather than overtime for hours in excess of 40 per week. May be required to work hours other than 8 to 5. May be required to work weekends and holidays.

In accordance with applicable federal and state equal opportunity laws, it is TEA's policy that no person shall be excluded from consideration for recruitment, selection, appointment, training, promotion, retention or any other personnel action, or be denied any benefits or participation in any educational programs or activities which it operates on the grounds of race, religion, color, national origin, sex, disability, age or veteran status (except where age, sex, or disability constitutes a bona fide occupational qualification necessary to proper and efficient administration.)

The Immigration Reform and Control Act requires all new employees to present proof of identity and eligibility to work in the United States. TEA does not sponsor H1-B work visas. Males, 18 to 25 years of age, are required to present proof of selective service registration (or exemption) prior to being employed by any state agency.

There is a 60-day waiting period for health insurance coverage.

This position requires the applicant to meet Agency standards and criteria which may include passing a pre-employment criminal background check, prior to being offered employment by the Agency.

Please note, TEA does not accept resumes.

An internal applicant who is selected for a position in their current salary group that has the same state title is not eligible for a salary increase.  An internal applicant who is selected for a position in their current salary group with a new state title may receive an increase up to 3.4%.

The Texas Education Agency uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.