Payroll Manager (Administrator II)/Human Resources & Payroll Department



Job Details

Payroll Manager (Administrator II)/Human Resources & Payroll Department
Employer

California State University, San Bernardino

Salary

Depends on Qualifications

Location

San Bernardino, CA

Job Type

Full-Time

Job Number

2018-00319

Division

Administration & Finance

Department

HR - Payroll

Opening Date

05/09/2018

Closing Date

Continuous

Overview

Employment status:  Full-time, regular "exempt" position, included in the Management Personnel Plan (MPP).

Work schedule:  Monday through Friday from 8:00 a.m. to 5:00 p.m.

First Review Deadline: This is a continuous recruitment and will remain open until filled.  The review date of applications will be Friday, June 1, 2018. 

Position Overview:
Under general direction of Associate Vice President of Human Resources, the Payroll Manager is responsible for all daily operational functions of the payroll unit including compliance with state and federal laws, regulations, CSU policies, and CSU Collective Bargaining Agreements;  training, assigning daily workload to payroll technicians; interpreting rules, regulations and policies included in the State Controllers' Office (SCO) Payroll Procedures Manual and the Personnel Information Management Systems database (PIMS); and ensuring quality control of payroll transactions by auditing payroll transactions on a routine basis. The incumbent has final authority on all procedural matters regarding payroll operations and has direct and continuing contact with administrators, faculty, staff and student employees providing assistance and clarification of the interpretation of the state payroll system.

"Please attach a cover letter, resume (or curricula vitae) and diversity statement. The diversity statement may include your interpretation of diversity, inclusion, gender equity and must include specific examples of how your educational/professional experiences, background/philosophy has prepared you for the role you are applying for at California State University, San Bernardino. (Maximum 250 words)"

Typical Activities

Duties may include, but are not limited to, the following:

  • Independently plans, organizes, and directs the administrative and technical functions of the Payroll Office ensuring that employees are paid accurately and on time; payroll data records are maintained and recorded into the State Controller's Office payroll system; absence management and timekeeping is maintained accurately and processed timely; disbursements are processed accordingly; and that accounts receivables are managed and collected appropriately.
  • Communicate directly with representatives of federal and state agencies as well as Trustees of the CSU (Chancellor's Office), regarding interpretation of payroll policies and procedures.
  • Generates daily payment reports from the Campus Information Retrieval System (CIRS), Master Payroll Reports, various audit reports, quarterly and annual payroll statistics report, troubleshoot system issues, create payroll pay calendar, and serves as main contact on payroll related audits.
  • Responsible for the selection, training, evaluation and supervision of support staff engaged in the preparation, reviewing and computer input of payroll documents.
  • Serve as the certifying officer for payroll to the State Controller's Office.
  • Promotes excellent customer service culture and maintains a strong functional team through effective training, coaching, team building, and succession planning;
  • Responsible for translating vision, interpreting requirements, coordinating planning, building business process support with key users;
  • Participates in continuous process improvement to streamline processes;
  • Attends professional staff meetings and contributes advice and suggestions on the overall management of the office; serves on campus committees; and
  • Performs other related duties as assigned.

Minimum Qualifications

Knowledge of:

  • Applicable state and federal laws and regulations governing payroll/personnel practices in a collective bargaining environment;
  • Business strategy and techniques for aligning payroll programs and services with strategic business priorities;
  • General knowledge of accounting and budgeting procedures as they relate to payroll/personnel transactions;
  • Integrated administrative management database systems; Oracle PeopleSoft HCM 9.0 or higher strongly preferred;
  • English usage, spelling, grammar, and punctuation;
  • Modern office methods, practices, procedures and equipment; and
  • Microsoft Office software products, particularly Word, Excel, and Access.
Ability to:
  • Coordinate the work of the Payroll Office to meet critical deadlines;
  • Explain complex payroll matters in a courteous and tactful manner to ensure maximum understanding on the part of faculty, staff and student employees;
  • Apply laws and regulations related to employment, payroll and benefits administration in a large and complex organization;
  • Interpret and administer a wide variety of state and federal labor laws as well as organizational policies and procedures;
  • Plan, coordinate, and direct the work of subordinate staff engaged in various professional, technical, and clerical functions;
  • Quickly learn and apply a variety of CSU and CSUSB policies and procedures and collective bargaining agreements;
  • Effectively present information and respond to questions from groups of managers, customers, and the general public;
  • Initiate actions, define problems, collect data, establish facts, and draw valid conclusions and to interpret applicable laws using sound judgment by gathering data, reasoning logically, and drawing valid conclusions;
  • Make decisions and work effectively in a fast-paced environment;
  • Set and multi-task priorities and deadlines to ensure that multiple projects are consistently completed in a timely manner;
  • Exercise considerable judgement and discretion in effectively establishing and maintaining positive working relationships, support of a culture of mutual respect and effectively collaborate with all levels of the organization;
  • Lead by inspiring, motivating and mentoring others toward goal achievement;
  • Foster a strong customer service culture; and
  • Communicate clearly and concisely, both orally and in writing.
Education and Experience:
  • Equivalent to five (5) years of progressively responsible professional/administrative experience in payroll and/or human resources management in an organization with complex personnel systems including at least two (2) years in lead/supervisory role.
  • Equivalent to graduation from an accredited four-year college or university with a bachelor's degree in Human Resource Management, Public Administration, Business Administration, Industrial Relations, or a job-related field and experience in a public institution of higher education or a government agency is preferred.

Supplemental Information

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. 

This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html

This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)

You have medical, dental and vision plans from which to choose coverage.  You may cover yourself and your eligible spouse or domestic partner and children.  You are eligible to enroll in coverage if you are appointed at least half-time and for more than six months.  If you enroll on a timely basis, coverage begins on the first of the month after your date of hire.  You also may enroll during any annual open enrollment period.

HEALTH CARE

Medical Benefits - You have a choice of several Health Maintenance Organizations (HMOs), depending on location, or Preferred Plan Provider (PPO) insurance plans through the California Public Employees' Retirement System (CalPERS)).  You and the CSU share the cost of coverage, with the CSU paying the greater portion of the monthly premium.  You may pay your portion of the cost on a pre-tax basis through the Tax Advantage Premium Plan (TAPP).

Dental Benefits – You may choose between two dental plans:  a traditional indemnity (fee-for-service) plan allowing you to see almost any dental provider, or a "dental HMO" plan offering a network of dentists from which to choose.  Currently, the CSU pays the full dental premium for you and your eligible dependents.

Vision Benefits – Vision coverage includes an annual eye exam, and glasses or contact lenses every other year.  Currently, the CSU pays the full vision premium for you and your eligible dependents.

Cobra Benefits – If you lose your eligibility for medical, dental, and vision benefits under specified circumstances (for example, you leave employment with the CSU), the Consolidated Omnibus Budget Reconciliation Act of 1986 (COBRA) and the Omnibus Budget Reconciliation Act of 1989 (OBRA) allows you to continue to receive health care coverage at your expense.  You and your dependents can receive COBRA benefits for up to 18, 29 or 36 months, depending on the circumstances.

FLEXIBLE BENEFITS PLANS

FlexCash – If you waive the CSU medical and/or dental coverage because you have other non-CSU coverage, you can receive additional cash in your paycheck each month.  You will be taxed on this additional income.  Currently, you can receive $128 FlexCash per month if you waive medical coverage and $12 FlexCash per month if you waive dental coverage.

INCOME PROTECTION BENEFITS

Long-Term Disability Insurance (LTD) – Long-Term Disability Insurance (LTD) replaces part of your income should you be disabled more than 180 days, regardless of the cause.  LTD is designed to supplement other sources of disability benefits, including IDL, Social Security, CAL PERS retirement or any other group disability plan.  The plan pays 66 2/3 percent of your salary, up to a maximum benefit of $10,000 per month.

SURVIVOR PROTECTION BENEFITS

Life and Accidental, Death & Dismemberment (AD&D) Insurance – The CSU provides you with $100,000 of basic term life insurance coverage and $100,000 of basic accidental death and dismemberment (AD&D) insurance coverage.  The CSU pays the full cost of this coverage; however, the value of any coverage over $50,000 is considered taxable "imputed income".  You have the option of waiving coverage above $50,000.  Coverage is automatic and effective on the first of the month after your date of hire.

ADDITIONAL CSU BENEFITS

CSU Fee Waiver Program – If you are a full-time employee, you are eligible each term to waive certain fees at a CSU campus for a maximum of two courses or six units, whichever is greater.  You may transfer your fee waiver benefit to your spouse, domestic partner, or child, however, not all of the fees may be waived or reduced for your dependents.

RETIREMENT PLANS

CalPERS Retirement Plan – The California Public Employees Retirement System is a defined benefit retirement plan that provides lifetime benefits based on members' years of service, age, and final compensation.  Full-time employees appointed for at least six months, or part-time employees working at least half-time and appointed for at least one year, are automatically enrolled in the CalPERS Retirement Plan. 

Depending on hire and/or membership date, employees are placed in one of three retirement formulas.  Each formula determines the employee contribution rate, and the benefit factor and final compensation period used to calculate retirement allowance.
  
Retirement Plans 


 
Employee Contribution
2% @ 55.  2% @ 60. 5% less a $513 exclusion.  2% @ 62 (there is not an exclusion) is 6.75% for contribution.
 
MPP Public Safety 
3% at 50
(12 months highest consecutive compensation) 
2.5% at 55
(36 month average compensation) 
2.5% at 57
(36 month consecutive, subject to cap)
 
Employee
 
Contribution8% of monthly salary, less an exclusion allowance of $2388% of monthly salary, less an exclusion allowance of $2389% of monthly salary, less an exclusion allowance of $238
 
Pre-Tax Savings Plans – As a CSU employee, you have three voluntary retirement savings plans available to you, which allow you to invest pre-tax dollars to supplement your CalPERS Retirement Plan benefit.  They are:

  • The CSU 403(b) Tax Sheltered Annuity (TSA) Plan
  • The Savings Plus 401(k) Thrift Plan
  • The Savings Plus 457 Deferred Compensation Plan
You may participate in any or all of the plans.  Each is governed by a different section of the IRS Code resulting in different rules and provisions.

TIME-OFF BENEFITS – (Paid Leave)

Holidays – The CSU offers employees 14 paid holidays each year; 13 scheduled on specific days and one you may take any time during the year.

Vacation – You earn two vacation days (16 hours) per qualifying monthly pay period.  If you have less than 10 years of service with the CSU, you can accrue up to a maximum of 384 hours (48 days); if you have more than 10 years, the maximum is 440 hours (55 days).  Part-time employees accrue vacation on a prorated basis.

Sick Leave – For each month of continuous service, you accumulate eight hours of credit for sick leave with pay.  Part-time employees accrue sick leave on a prorated basis.

Maternity/Paternity/Adoption Leave – You are eligible for 30 days of paid maternity/paternity/ adoption leave starting within 60 days of the arrival of your new child.

01
By completing this supplemental evaluation you are attesting that the information you have provided is accurate. Any misstatements or falsification of information may eliminate you from consideration. "See resume" is not an acceptable answer to the questions. The Human Resources staff will verify that you meet the minimum qualifications as outlined in the job posting, based on the information provided in your application and in these answers. Please indicate you have read and agree with this information.
  • Yes
  • No
02
Are you a current CSU San Bernardino employee?
  • Yes
  • No
03
What is your current classification title at CSU San Bernardino? (This should be your classification rather than your working title.) If you are not affiliated with CSU San Bernardino, please write in Not Applicable.
04
What is your highest level of education?
  • High School Diploma or GED Equivalent
  • Associate/ Vocational Degree or Equivalent
  • Bachelor's/ Undergraduate Degree or Equivalent
  • Master's Degree or Equivalent
  • Postgraduate Degree or Equivalent
05
In what field did you obtain your degree?
06
Please select your years of progressively responsible professional/administrative experience in payroll and/or human resources management in an organization with complex personnel systems.
  • Less than 1 year of experience.
  • At least 1 year of experience but less than 2 years.
  • At least 2 years of experience but less than 3 years.
  • At least 3 years of experience but less than 4 years.
  • At least 4 years of experience but less than 5 years.
  • Five or more years of experience.
  • I do not possess any progressively responsible professional/administrative experience in payroll and/or human resources management in an organization with complex personnel systems.
07
Please describe your professional/administrative experience in payroll and/or human resources management in an organization with complex personnel systems. In your answer, please list the name of the organization where you acquired your experience, the length of time in the organization and your level of responsibility in that organization. If you do not possess any experience, please indicate "N/A."
08
Please select your years of experience in leading/supervising staff in payroll and/or human resources management in an organization with complex personnel systems.
  • I have no experience working in this field.
  • Less than 1 year of experience.
  • At least 1 year of experience but less than 2 years.
  • At least 2 years of experience but less than 3 years
  • Three or more years of experience.
09
Please describe your year(s) of experience in supervisory. In your answer, please list the name of the organization where you acquired your experience, the length of time in the organization and your level of responsibility in that organization. If you do not possess any experience, please indicate "N/A."
10
Please describe your experience using integrated administrative management database systems such as Oracle PeopleSoft HCM 9.0.
11
Please describe your experience performing labor cost distribution, accounting and budgeting procedures as they relate to payroll/personnel transactions.
12
Do you possess experience in higher education or another public agency (educational institution, municipality, special district, state agency, etc.)?
  • Yes
  • No
13
Do you possess a Certified Payroll Professional Certification or other professional designation related to this position?
  • Yes
  • No
14
Did you attach a cover letter, resume and diversity statement with application materials? (All items are required. Failure to attached documents will disqualify your application).
  • Yes
  • No

* Required Question

Employer
California State University, San Bernardino
Address
5500 University Parkway

San Bernardino, California, 92407
Phone
(909) 537-5138
Website
http://www.csusb.edu

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