Director, Program Management



Job Details

Director, Program Management
Employer

TriMet

Salary

See Position Description

Location

Suite 300 Portland, OR

Job Type

Non-Union Regular Full-Time

Job Number

18-00073

Department1

Capital Projects

Division1

Capital Projects Administration

Opening Date

05/04/2018

Closing Date

Continuous

Description

Direct the coordination and control of schedules, budgets, contracts, and costs for TriMet's capital projects.  Develop agenda items for and participate in quarterly Federal Transportation Administration (FTA) and Board of Director meetings. Establish and maintain staff professional relationship with FTA and other transit agencies. Supervise employees and consultants. Ensure a commitment to safety through effective leadership, role modeling and implementing practices that demonstrate safety is a fundamental value and a priority in all aspects of work.  Perform related duties as required.

Essential Functions

1.   Direct development and implementation of policies and procedures related to management and administration of TriMet's capital projects.

2.   Develop division and project budgets and ensure proper accounting of all funds committed to capital projects. Monitor cost control and cash flow of consultants' and contractors' scheduled work.

3.   Direct acquisition of professional services and construction contracts for capital projects.

4.   Direct cost and compliance administration of contracts for capital projects, including funding authorization, change order processing, claims management and third part reimbursement.

5.   Manage Program Management staff, including recommending hiring, disciplinary action, discharge, assigning work, training, coaching and performance evaluations.

6.   Prepare and present oral and written reports, agenda items, and recommendations on management of capital projects to TriMet's management and Board of Directors.

7.   Direct development, monitoring, and maintenance of master schedule of ongoing and upcoming division capital projects. Direct assignment of schedule support resources to other departments as required.

8.   Provide grant administration support for capital projects. Prepare executive input on FTA reviews and quarterly status reports.

9.   Direct preparation of regular and special purpose reports of division activities, including FTA required project reports.

10.  Represent division in capital budgeting and capital project development process. Represent division in coordinating financial activities to assurance compliance with all applicable regulatory and grant eligibility requirements. Assist with agency's response to formal audits.

11.  Direct development of estimates required for capital projects, including fair cost estimates for change orders and independent cost estimates for professional services contracts.

12.  Direct division information technology applications, including selection of new systems as required.

13.  Oversee owner controlled insurance program as applied to major capital projects.

Position Requirements

Bachelor's degree in Engineering, Architecture, Construction Management or related field.  Master's degree in same desired.

Professional Engineer (P.E.) registration in the State of Oregon desired.

A minimum of 11 years total credited experience.  Experience in construction management/control of large-scale public works projects or programs with six years specifically in the design, construction, management and project control of public projects.  Three years of supervisory experience.

Or any equivalent combination of training and experience.

Selection Criteria

Type of Position / Grade / FLSA: 
Grade 20, Exempt, Non-Union, Full-Time


Salary Range:
Minimum: $113,857.00
Midpoint: $142,321.00
Maximum: $170,785.00


Selection Process – Candidates will be selected based at a minimum on the result of: 
1. Application Review/ Please Include: Cover Letter and Resume
3. Panel Interviews
4. Reference Check


Supplemental Information: 
Make sure you describe in detail how your education, training and work experience fit with this role. You are encouraged to attach a resume, cover letter, training certificates and/or letters of recommendation with your application. You are permitted five attachments of less than 5MB each.
 
Internal applicants: Information in your personnel file will not be used in lieu of information requested on your application. Incomplete applications will not be considered. 

If you are a qualified veteran and would like to apply for veterans' preference points, you will need to reflect your status on the application and attach supporting documentation at the time of application submission.

 If you need accommodation under the Americans with Disabilities Act for any part of the application process, contact our Human Resources staff at 503-962-7505, or the TTY line at 7-1-1. Note that we require a minimum of two workdays' notice prior to the need for accommodation.
 
TriMet is an equal opportunity employer, committed to developing an organization that is reflective of and sensitive to the needs of the diverse community we serve, including veterans, the elderly, and individuals with disabilities.

Regular Full-Time or Limited Term Full-Time
Non-Union Employee Benefits
 
A regular full-time, non-union employee is an employee who works a minimum of 30 hours per week. A limited term, full-time employee must be hired for six or more months, have a predetermined ending date, and work a minimum of 30 hours per week.

Medical Plan Options
  • Regence Non-Union PPO 80/20 - Deductible: $300 Individual/$900 Family; Office Visit: 20%, after deductible; Out-of-Pocket Max: $2,300 Individual/$6,900 Family; Prescription Drugs: $10 Generic/$25 or 20% Formulary/50% Non-formulary. Benefits listed are for in-network, preferred providers.
  • Regence Non-Union Health Savings Account (HSA) - Deductible: $1,500 Individual/$3,000 Family; Office Visit: 20%, after deductible; Out-of-Pocket Max: $5,000 Individual/$10,000 Family; Prescription Drugs: 20%, after deductible. Benefits listed are for in-network, preferred providers.
  • Kaiser Permanente HMO - No deductible; Office Visit: $10 copay; Out-of-Pocket Max: $600 Individual/$1,200 Family; Prescription Drugs: $10 copay.
All medical plans include prescription drug and vision coverage.
 
Dental Plan Options
  • Delta Dental of Oregon, provided by Moda - Preventive Services paid at: 100%; Basic Services paid at: 80%; Major Services paid at: 50%; $2,000 max benefit per person/year; Orthodontia paid at: 50% to $3,000 lifetime max/person.
  • Kaiser Dental - $10 Copay; Preventive Services paid at: 100%; Basic Services paid at: 80%; Major Services paid at: 50%; $2,000 max benefit per person/year; Orthodontia paid at: 50% to $3,000 lifetime max/person.
Coverage Effective Date - Medical and dental insurance is effective first of the month following date of hire.  

Waive Medical and Dental Coverage - TriMet non-union, exempt employees who waive their medical and dental coverage through TriMet and provide proof of coverage outside of TriMet, will receive $250 per month as taxable income. 

Medical and Dental Rates – Non-union employees working 30+ hours/week pay 6% of the total monthly premium for medical and dental.  Non-union employees working 20-29 hours/week pay 25% of the total monthly premium.

Medical and Dental Rates – Non-union employees working 30+ hours/week pay 6% of the total monthly premium for medical and dental.  The rates below reflect the employee's portion of the monthly premium.

Rates effective January 1, 2018
Regence Non-Union 80/20 PPO
Employee: $ 36.12
Employee & Spouse: $ 75.86
Employee & Child(ren): $ 63.22
Employee & Family: $ 101.14

Regence Non-Union HSA
Employee: $ 27.96
Employee & Spouse: $ 58.72
Employee & Child(ren): $ 48.94
Employee & Family: $ 78.28

Non-Union HSA Employer Monthly Contribution
Employee: $ 62.50
Employee & Spouse: $ 125.00
Employee & Child(ren): $ 125.00
Employee & Family: $ 125.00

Kaiser Permanente HMO
Employee: $ 33.44
Employee & Spouse: $ 66.90
Employee & Child(ren): $ 60.20
Employee & Family: $ 100.34

Delta Dental of Oregon
Employee: $ 3.68
Employee & Spouse: $ 6.96
Employee & Child(ren): $ 7.00
Employee & Family: $ 10.50

Kaiser Dental
Employee: $ 3.82
Employee & Spouse: $ 7.22
Employee & Child(ren): $ 7.26
Employee & Family: $ 10.88

Employee Assistance Program (EAP)
TriMet employees have access to the EAP through Cascade Centers.  The EAP is a free, confidential resource available to help employees (and their household members) with life's everyday issues.  It also provides many other services including, but not limited to: counseling sessions, webinars, financial coaching, home ownership program, and online access to a wealth of information and resources.

Wellness Program
TriMet supports health and wellness through our Wellness Matters Program.  Annual wellness offerings include: onsite biometric screening and flu shot clinics.

Flexible Spending Accounts
  • Health Care Spending Account - Allows employees to set aside pre-tax dollars to pay for medical, vision, and dental expenses not covered by their health plan.
  • Dependent Care Spending Account - Allows employees to set aside pre-tax dollars to pay for dependent care expenses.  
  • Limited Flexible Spending Account - Allows employees enrolled in the Regence HSA plan to set aside pre-tax dollars to pay for vision and dental expenses not covered by their health plan.
Long-Term Disability Insurance
Available to eligible, non-union employees working at least 20 hours/week, 90-day waiting period, pays 60% of the employee's salary to a maximum of $10,000/month. 

Life and Accidental Death & Dismemberment (AD&D) Insurance
Basic Life and Accidental Death & Dismemberment (AD&D) Insurance - TriMet provides Basic Life and AD&D Insurance to assist employees and their families in the event of death or dismemberment.
Benefit Amount: 1x annual earnings, $150,000 max

Voluntary Life and AD&D Insurance - Employees may purchase additional life and AD&D insurance for themselves, spouse/domestic partner, and their child(ren).  Employees pay the full cost for this insurance and must elect coverage for themselves in order to elect coverage for their dependents.

Pension
Defined Contribution Plan 401(a)
TriMet provides a defined contribution pension plan to non-union employees. TriMet deposits the equivalent of 8 percent of a non-union employee's base pay into an investment account each pay period. The employee also has the option of contributing up to 15 percent of his/her base pay pre-tax to the account each pay period. The employee directs the investment of the employee's individual account. The employee is vested in the account after three years of service.
 
Deferred Compensation Plan 457
A Deferred Compensation Plan Section 457 (a plan for public employees) allows the employee to build retirement savings with pre-tax dollars to supplement pension, Social Security and private investment.

Sick Leave
Employees receive 12 sick days of leave for a total of 96 hours (8 hours x 12 days) each January 1.  Unused sick leave can be carried over to a maximum of 1,700 hours (212.5 days).  Employees hired mid-year receive a prorated amount of sick leave for the first year hired. Upon separation, 60% of accrued sick leave is deposited into your 401(a) account up to a maximum of 1,700 hours.
 
Holidays
Non-Union employees have one day off with pay on each of the following holidays:  New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving and Christmas.
 
Personal Days
Each regular non-union employee is allotted six (6) personal days with pay to be used within the calendar year.  Employees hired mid-year receive a prorated amount of personal day for the first year hired.
 
Vacations
Employees accrue vacation eligibility for each continuous full year of service effective on the date of hire anniversary.  For employee hired on or after November 15, 2012, the following schedule will apply:
 
Years of Service                   Weeks of Vacation
Upon employment*                       2 weeks
After 5 years                                  3 weeks
After 10 years                                4 weeks
After 15 years                                5 weeks
 
*During the first year of employment with TriMet if employment is terminated within the first year, the two weeks of vacation are not eligible for payout.  Other than during the first year of employment, if employment is terminated, both the employee's banked vacation, and the vacation that has accrued ratably since the employee's last date of hire anniversary is eligible for payout in accordance with this policy.
 
Free Transit Pass
All active employees, their spouses/domestic partners, and eligible* dependents are eligible for a photo identification badge, which is honored as a bus/MAX pass on all lines of the District.
*Child dependents are eligible for a free transit pass up to age 19, or age 24 if living at home and attending school full-time.
 
Frequent Flyer Mileage
Frequent flyer miles (miles flown on business or resulting from a business expense) may be applied to personal frequent flyer miles.
 
TEI Membership
TriMet's corporate fitness center (TEI) is available to employees, and their spouse or eligible domestic partner, at five locations.  Membership dues are only $13.00 per month for TriMet employees and an additional $6.00 per month for a spouse or eligible domestic partner.

NOTICE: The information contained in this document is intended solely to provide general information regarding the benefits offered by TriMet.  This information is subject to change at any time.
Revised: 12/06/2017

 

Employer
TriMet
Address
1800 SW First Avenue Suite 300

Portland, Oregon, 97201
Phone
(503) 962-7505

Apply

OnlineApplication

Warning! You are using Internet Explorer 8. Some features of the Online Application are not fully supported in this version. Please upgrade to a later version of Internet Explorer for optimal performance.

Loading ...