Fiscal Assistant

GENERAL DEFINITION OF WORK

Performs technical work preparing, processing, and maintaining a variety of financial records and reports, enters, verifies and checks data, processes financial accounts and records and performs related work as required.

DISTINGUISHING FEATURES OF THE CLASS

Performs routine technical work preparing and processing a variety of financial records and reports, provides support in performing general accounting functions within a specific department/division.  Position handles every day, recurring assignments, and problems.  Requires intermediate office technology and math skills, knowledge of specialized software programs and basic knowledge of accounting practices and procedures.  Work is performed under moderate supervision.

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential function satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required and are not necessarily actual functions of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Functions

1. Greets and assists customers, in person, by telephone or by other methods to provide information, answer questions or directs to appropriate staff.
2. Receives, records and processes payments and receipts in accordance with established processes and procedures and prepares related reports.
3. Performs basic accounting tasks and transactions, maintains basic account records which may include expenditures, collections, revenue or budget information.
4. Creates, updates and maintains basic spreadsheets for department/division files and records.
5. Provides information and assistance to customers, clients, or staff.
6. Identifies and researches discrepancies and takes appropriate corrective action.
7. Prepares routine journal entries in department/division accounts as directed.
8. Distributes or posts financial data to appropriate accounts and prepares simple reconciliations.
9. Organizes and maintains files, scans documents, records and reports, copies materials, files paper and/or electronic information and distributes documents as necessary.
10. Manages confidential and sensitive information and documents
11. Attends department/division meetings.
12. Responds to and resolves basic inquiries or problems or directs to appropriate staff.
13. Follows and adheres to County policies, procedures and federal, state, and local regulations.
14. Performs other duties as apparent or assigned.

Knowledge, Skills, and Abilities

1. Considerable knowledge of MS Office products or comparable office product, particularly Excel and Access.
2. Working knowledge of accounting practices, procedures, methods and equipment.
3. Working knowledge of department/division requirements, policies, procedures, rules, laws, etc.
4. Working knowledge of unique or specialized terminology specific to department/division operations.
5. Working knowledge of specialized software programs, including County-wide financial systems.
6. Working knowledge of standard office equipment, including telephones, fax machines, keyboards, copiers, printers, scanners, shredders and department/division specific equipment.
7. Working knowledge of computers and other technology needed to prepare documents, spreadsheets, financial records, and reports.
8. Working knowledge of department specific programs.
9. Ability to accurately perform intermediate arithmetic computations.
10. Ability to prepare and maintain spreadsheets.
11. Ability to make routine decisions using standardized policies and practices.
12. Ability to maintain and enhance skills, participate in on-going training and increase knowledge of County, department and divisions services, policies and procedures.
13. Ability to adapt to new department/division policies, procedures, programs, and environment.
14. Ability to follow and understand oral and written instructions.
15. Ability to establish and maintain effective, professional, positive, and respectful working relationships and communications internally, with other County Departments/Divisions, clients/customers, outside agencies and the general public.
16. Ability to work effectively as a member of a team and deal with people in an effective and timely manner.
17. Ability to organize and prioritize work.

You must meet these minimum Education and Experience requirements:

1. High School Diploma or GED.
2. One-year of post high school work experience in finance or accounting.
3. One-year of post high school education from a recognized college or university in accounting, finance, business, or a closely related field may be substituted for the work experience requirement.

SUPPLEMENTAL INFORMATION:
Preferred skills sets and work experiences:

• Two years customer service experience
• Patience and flexibility in a fast paced environment
• Organization skills, adaptability, problem solving skills, works well with others, team player mentality, willingness to learn other job duties
• Microsoft familiarity including Outlook and Office
• Positive attitude, good phone etiquette
• Some experience with mental health/AODA clients