Purchaser IV -cc514-22002-B18-1933

Performs highly complex purchasing and procurement work. Work involves planning, organizing, coordinating, and preparing specifications for purchasing commodities and services; preparing procurement documents; and maintaining detailed records of items purchased, received, prepared, and issued. May supervise the work of others.

Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.

Additional Military Crosswalk (occupational specialty code) information can be accessed at: http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.

Essential Job Functions:

Requisitions and orders merchandise, supplies, and equipment by using, interpreting, and monitoring established guidelines, rules, policies, and laws. 
Initiates, approves, and processes emergency purchases.
Prepares, reviews, and tracks purchase orders.
Prepares and reviews bids and orders to verify accuracy, terminology, and specifications.
Reviews and tabulates bids and orders to determine the lowest and best bids or bids that provide best value.
Reviews requisitions for completeness and compliance prior to the processing of invitations for bids.
Audits invoices and checks for accuracy, receipt of material, and compliance with purchase orders.
Coordinates, reviews, and distributes bid invitations to vendors.
Coordinates and processes competitive procurements.
Maintains and reviews various purchasing and procurement reports and records and coordinates the maintenance of files.
Determines operational minimum and maximum inventory levels.
Negotiates contracts and recommends annual contract awards.
Monitors legal and regulatory requirements pertaining to purchasing and procurement.
Assists with negotiating settlement complaints and resolving disputes.
May oversee receiving, storing, and issuing of warehouse items and oversee the inventory control of those items.
May prepare and provide statutory required reports.

Education: Graduation from an accredited four year college or university with major coursework in business, public administration, or a related field is generally preferred.

Experience: Two (2) years experience in the purchasing and procurement of goods and services. 

Substitution:  Experience and education may be substituted for one another.

License/Certification:  Certification as a Certified Texas Purchaser (CTP) or Certified Texas Purchasing Manager (CTPM).

Knowledge, Skills and Abilities (KSAs):

Knowledge of:  Purchasing and procurement methods and procedures, of state procurement principles and practices, of assigned commodities and products on the open market, of supply sources, and of the principles of business administration and accounting.

Skill in:  Problem solving and in the use of a computer and applicable software.

Ability to:  Perform arithmetical computations, to evaluate bids, to develop methods and procedures for locating supply sources, to maintain a system of record keeping, to maintain effective working relationships with vendors and suppliers, to communicate effectively, and to supervise the work of others.

 

This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.

Salary is dependent on qualifications.

Positions exempt from the Fair Labor Standards Act (FLSA) will earn compensatory time off rather than overtime for hours in excess of 40 per week. May be required to work hours other than 8 to 5. May be required to work weekends and holidays.

In accordance with applicable federal and state equal opportunity laws, it is TEA's policy that no person shall be excluded from consideration for recruitment, selection, appointment, training, promotion, retention or any other personnel action, or be denied any benefits or participation in any educational programs or activities which it operates on the grounds of race, religion, color, national origin, sex, disability, age or veteran status (except where age, sex, or disability constitutes a bona fide occupational qualification necessary to proper and efficient administration).

The Immigration Reform and Control Act requires all new employees to present proof of identity and eligibility to work in the United States. TEA does not sponsor H1-B work visas. Males, 18 to 25 years of age, are required to present proof of selection service registration (or exemption) prior to being employed by any state agency.

There is a 60-day waiting period for health insurance coverage.

This position requires the applicant to meet Agency standards and criteria which may include passing a pre-employment criminal background check, prior to being offered employment by the Agency.

Please note, TEA does not accept resumes.

An internal applicant who is selected for a position in their current salary group that has the same state title is not eligible for a salary increase. An internal applicant who is selected for a position in their current salary group with a new state title may receive an increase up to 3.4%.

The Texas Education Agency uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.