Compensation & Records Specialist

Position is responsible for updating and maintaining employee data in the Human Resources Information system (HRIS) and other systems supported by the HR team; ensures data integrity; participates in functional testing for special projects; provides reports and general information requiring a thorough understanding of the organizational structure and policies and procedures. The incumbent is responsible for providing information in a timely manner as established by guidelines and ordinances.

Maintains and prepares reports in accordance with the needs of the division and/or department.

Maintains the HRIS and assist with general HR functions.

Ensures accurate and timely processing of employee personnel information into the HRIS systems.

Consistently collects codes and enters various employee data into HRIS while adhering to company policies and procedures.

Provides support for HRIS including, but not limited to, researching and resolving HRIS problems, unexpected results, or process flaws.

Effectively communicates with HR Consultants and Payroll to ensure correct and timely entry of all data; run and review various audit reports for accuracy; and make data corrections when necessary.

Circulates updates on behalf of HR on new hires, separations, transfers, promotions, name changes, or other actions as appropriate.

Supports reporting needs for internal customers, to include performing audits for quality wage control.

Examines and verifies employee information updated by automated human resources processes.

Maintains various types of employee files (Kofax and FileNet).

Answers customer inquiries within designated time frames and perform any required troubleshooting for

issue resolution.

Familiarizes employees with established policies, procedures, rules, and regulations in regards to Personnel Action Request Forms (PAR) and Employee Records.

Acts as personnel records custodian. Coordinates and researches acquisition and release of records/information.

Proactively reviews and recommends improvements to current processes and projects.

Promotes technology to increase productivity, decrease rework and eliminate manual effort.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

Associate's Degree in Business Administration or a related field of study and a minimum of one (1) to two (2) years' prior work related experience is required. One (1) year of work experience may be substituted for each year of required education. Demonstrates a high degree of professionalism, autonomy and maturity while working with customers across various levels of the organization. Knowledge of principles and procedures for Human Resources and general customer service for employees and customers. Detail oriented with the ability to prioritize work and accurately complete multiple tasks under minimal supervision and rigid time constraints. Ability to quickly and accurately compare similarities and differences among sets of letters, numbers, objects, pictures, or patterns. Self-motivated and directed with the ability to work independently or within a cross functional team in a fast paced environment. Must use logic and reasoning to identify strengths and weaknesses of alternative solutions, and provide conclusions or approaches to the job. Proficiency in using Microsoft Office suite, internet browsers and use of search engines; general office equipment such as printers, photo copiers, fax machine, and scanners. Effective organizational and interpersonal skills including written and verbal communication skills. Adaptability in a fast pace/changing environment. Ability to concentrate on a task over a period of time without being distracted. Ability to maintain highest level of confidentiality.

Incumbent will regularly exercise independent judgment based on work load and time constraints, therefore the ability to plan and prioritize assignments in a timely manner is highly critical for this position.