BUSINESS OPERATIONS & LOGISTICS MANAGER



Job Details

BUSINESS OPERATIONS & LOGISTICS MANAGER
Employer

City of Fort Smith

Salary

$56,721.60 - $87,027.20 Annually

Location

Fort Smith, AR

Job Type

Full-Time

Job Number

2018-00085

Department

Utilities

Division

Utilities Business Operations & Logistics

Opening Date

04/23/2018

Closing Date

Continuous

SUMMARY

Under the direction of the Deputy Director of Business Administration, this position is responsible for the effective management and administration of the Business Operations and Logistics Program for the Utility Department in compliance with requirements of the Arkansas Department of Health, Arkansas Department of Environmental Quality, Arkansas Department of Labor, U.S. Environmental Protection Agency, and the Consent Decree, and in coordination with the Utility Department's comprehensive strategic management plan. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

Other duties may be assigned.  Note: All City of Fort Smith positions require the employee to provide good customer service to both internal and external customers, maintain positive and effective working relationships with other City employees, and have regular and reliable attendance that is non-disruptive.  Must show cooperation and respect to fellow employees and supervisors at all times.
 

  • Develop and manage Program direction, projects, priorities, goals, budgets, and initiatives to provide guidance and oversight to the Business Analytics, Logistics, and Fleet Sections; defining objectives and evaluating outcomes
  • Manage the Inventory Management System component and requirements of the Consent Decree
  • Assist with budget preparation, review financial statements, reports, and other performance data to fund operations, measure productivity, maximize investments, and determine corrective action as needed for cost reduction and increased efficiency within the Program
  • Determine staffing requirements of assigned Program and oversee hiring, training, and employee development processes of direct and indirect reports
  • Implement and oversee rate and utility functions, analytical approaches, and methodologies, making recommendations to management for business processes, decision making, and strategic planning
  • Develop procedures and strategies for the Logistics and Fleet programs in the areas of procurement, supply chain processes, service coordination, fleet maintenance, and fleet utilization
  • Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, benchmarking state-of-the-art practices, and participating in professional societies
  • Coordinate with other departments or divisions as needed
  • Regular attendance and timeliness is required
  • Must possess a valid driver's license
 
SUPERVISORY RESPONSIBILITIES:
Directly supervises one (1) Senior Utility Analyst, one (1) Logistics Supervisor, and one (1) Fleet Supervisor.  Indirectly supervises various other employees within the Program.  Carries out supervisory responsibilities in accordance with the City's policies and applicable laws.  Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; addressing complaints and resolving problems, both internal and citizen related.
 

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
EDUCATION and/or EXPERIENCE:
Required

  • Bachelor's Degree in Accounting, Business Management, Finance or equivalent education, training, and experience in a related field which provides the knowledge, skills, and abilities necessary to perform the work
  • Five (5) years' experience in business operations and analytics
  • Three (3) years supervisory experience
  • Three (3) years leading business improvement projects
 
Preferred
  • Five (5) years of experience in public works, project management, fleet management and/or warehouse logistics
  • Grade IV Water Distribution License
  • Class II Wastewater License
  • Supply Chain Management
  • Project Management Professional or Lean Six Sigma Black Belt
  • Class A/B Underground Storage Tank License
  • CAFM Fleet Certification
 
OTHER SKILLS and ABILITIES:
  • Thorough understanding of accounting principles and procedures, recordkeeping, report writing, and analyzing data
  • Knowledge of financial planning, ERP systems, asset and inventory management, procurement, warehousing, and fleet technology
  • Thorough understanding of project management phases, techniques, and tools
  • Thorough understanding of and ability to provide leadership, motivation, supervision, training, and evaluation of the workforce through supervisory staff
  • Excellent communication skills to include verbal, written, active listening, speaking, presentation, and interpersonal skills with diverse audiences in various settings
  • Ability to establish and maintain effective working relationships with co-workers, Utility management, and other City divisions
  • Advanced analytical, critical thinking, and problem solving skills
  • Strong organization and time management skills with ability to determine workload priorities to meet deadlines and fulfill requirements of the Consent Decree
  • Strong proficiency with computer keyboarding and Microsoft Office products (Word, Excel, Outlook, PowerPoint)
 
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
While performing the duties of this job the employee must occasionally stand, walk, talk and hear.  Frequently sit, use hands to handle objects, and reach with hands and arms.  The employee must also stoop, kneel or crouch.  Specific vision abilities required by this job include close, distant and color vision.
 
The employee is occasionally required to lift up to 25 pounds.
 
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
The noise level in the work environment is usually moderate.

SUPPLEMENTAL INFORMATION

NOTICE OF CONSENT DECREE POSTING:
The City of Fort Smith, Arkansas ("City") has entered into a Consent Decree in litigation with the United States of America and the State of Arkansas ("Consent Decree").  The Consent Decree was filed on April 6, 2015, in civil action 14-cv-02266-PKH, pending in the United States District Court for the Western District of Arkansas Fort Smith Division. The Consent Decree is available for review or copying on the City's website where it may be found at www.FortSmithWater.org.

Vacation
After 12 consecutive months of continuous service, 10 days.
After 8 consecutive years of continuous service, 12 days.
After 10 consecutive years of continuous service, 15 days.
After 11 consecutive years of continuous service, 16 days.
After 12 consecutive years of continuous service, 17 days.
After 13 consecutive years of continuous service, 18 days.
After 14 consecutive years of continuous service, 19 days.
After 15 consecutive years of continuous service, 20 days.
In addition to these vacation days, each employee will receive one discretionary day off with pay each year after 12 months of continuous service.
Annual vacation leave and discretionary day shall not be accumulated for more than a twelve month period from the date of accrual.

Sick Leave
Full time employees will be eligible to accrue sick leave benefits from their date of hire at a rate of 1 day for each continuous month of employment. Unused sick leave may be accumulated from year to year to a maximum accumulation of 960 hours at any one time.

Retirement
Full time employees have a 401a retirement account through ICMA-RC.  The City will contribute 5% of your gross earnings into your retirement account.  You may also choose to supplement your retirement with your own contributions.  This may be done through a 457 or IRA account, also through ICMA-RC.

Insurance
Full time employees are also eligible to receive medical, dental, vision, and life insurance options.
 

Employer
City of Fort Smith
Address
PO Box 1908
623 Garrison Avenue, Rm 310
Fort Smith, Arkansas, 72901
Phone
479-784-2222

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