Procurement Contracting Officer



Job Details

Procurement Contracting Officer
Employer

North County Transit District

Salary

$60,372.00 - $90,552.00 Annually

Location

Oceanside, CA

Job Type

Full-time

Job Number

FY2018-00046

Department

Procurement & Contract Administration

Division

PROCUREMENT & CONTRACT ADMIN.

Opening Date

04/06/2018

Closing Date

Continuous

Description

DEFINITION
Under general direction from the Deputy Chief Procurement & Contract Administration Officer, the Procurement Contracting Officer (PCO) is responsible for conducting of basic to intermediate level procurement and contract administration assignments for a wide variety of commodities and services in support of the operation of the District.  PCO assignments may include routine micro purchases to more complex, formal procurements up to $1 million for construction, professional services, IT, and rolling stock, as assigned.  All activities are conducted in compliance with applicable federal, state and/or local regulations and District policy.
 
Distinguishing Characteristics
This position is characterized by the exercising of independent judgment and discretion with the guidelines of department policies and procedures.  This position is a full performance level position and is distinguished by the need for the analytical ability, familiarity with local, State and Federal procurement guidelines including, but not limited to FTA and/or FAR regulations; familiarity with Federal DBE regulations and reporting requirements; and the ability to work with minimal supervision and direction.   
 
Supervision Received and Exercised
This position reports to the Deputy Chief Procurement & Contract Administration Officer.  No supervision of others is exercised. This position is expected to participate in the sharing of expert knowledge and as a vital member of various project teams that may be instituted.

Working Conditions
Normal working conditions for this position are in both an office and field setting. Work outside of standard office hours may be required to meet deadlines or other business needs.  Business travel may be required periodically between District sites, governmental agencies, consultant's facilities, and other locations as required. 

Examples of Duties

Essential Functions
Duties may include, but are not limited to the following:
  • Performs procurement planning, solicitation and evaluation of bids, quotes, and proposals, including use of an automated procurement processing system as appropriate.
  • Obtains oral and written bids, proposals or quotations from vendors. Compares costs with the specification or scope of work and makes a determination to place orders or agreements.
  • Conduct pre-bid or pre-proposal conferences and bid openings. Facilitate and lead Source Selection Committees.
  • Advises user departments and staff on various procurement methods and alternate products, recommends substitutes as appropriate.
  • Prepares Purchase Order documents through a computerized system and formal contract agreement files.
  • Reviews and monitors contracts and contract progress to ensure compliance with procurement requirements, policies and procedures. Analyze vendor performance and determine acceptable standards.
  • Reviews change order requests and make recommendations; assists in performing cost/price analysis of bids and proposals.
  • Maintains purchase order and contract files in compliance with federal, state, and local rules and regulations and District policy.
  • Writes memoranda, correspondence and reports relating to processing and execution of contracts or as otherwise requested; answers contract related questions from vendors and/or District staff.
  • Identify prospective proposers and bidders, including DBE's. Develop new sources of supply and service. Participate in vendor outreach functions to encourage vendor participation.
  • Negotiate and place annual Blanket Purchase Orders, Master Purchasing Agreements, and Annual Service Agreements.
  • Negotiate contract terms and conditions, including leading negotiation teams as needed.  Add something about seeking to achieve outcome that is best cost/business interest for NCTD.
  • Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work process and work cooperatively and jointly to provide seamless customer service.
  • Conducts research, evaluates findings and makes independent decisions on procurement matters.
  • Reconcile invoice discrepancies; Reconcile delivery/shipment discrepancies;
  • Perform other related duties as assigned.

Qualifications

Experience/Education
  • Bachelor's Degree in Business Administration or related field.
  • Minimum 3-5 years prior directly relevant experience in procurement and contracting.
  • Transit/public agency experience highly desirable.
 A combination of experience/skills and education to fulfill the requisite knowledge, skills and abilities as described above may be considered.
 
Certificates/Licenses
  • A Certificate related to acquisitions such as a Certified Associate Contracts Manager, Certified Federal Contracts Manager, Certified Professional Contracts Manager, Certified Purchasing Manager or Certified Public Purchasing Officer from a nationally recognized organization such as the National Contract Management Association or Universal Purchasing Certification Council desired.
  • Possession of and the ability to maintain a California driver's license, Class C, and a satisfactory driving record for the last five years.
  • Maintain compliance with the District's policies regarding Conflict of Interest and Ethics.
 
General Requirements
 
  • Knowledge of contracting law, Uniform Commercial Code, and other laws and regulations pertaining to the solicitation of bids/proposals, evaluation of offers, negotiations and awarding of contracts.
  • Knowledge of professional procurement with particular emphasis on systems contracting, service-type contracts, construction contracting, and contract financing.
  • Knowledge of vendor practices regarding pricing, material management, shipping, warranties, and invoicing.
  • Knowledge of elements of cost accounting principles and practices; cost and price analysis principles and techniques; contract negotiation methods and techniques.
  • Able to create and maintain good working relationships through excellent communication and teambuilding skills; including the ability to engage successfully with both internal and external contacts and the public.
  • Strong analytical and critical thinking skills; ability to gather, organize, analyze and present data to appropriate sources, ability to interpret and apply local, State, and Federal rules and regulations accurately and effectively.
  • Excellent communication skills, both verbal and written, including the ability to prepare and deliver clear, concise and grammatically correct documents and reports.
  • A professional level of expertise in multiple areas and demonstrated use of discretion and judgment in execution of duties is required.
  • Must be able to manage and maintain simultaneous, transitional, and emerging priorities, and meet established deadlines in a fast-paced environment.
  • Demonstrated above-average proficiency in computer software programs including the Microsoft Office Suite, and an Enterprise Resource System such as JDEdwards.

Supplemental Information

Physical Requirements  
The employee must possess the ability to use the phone and computer for extended periods, manual dexterity to complete clerical functions and work with office equipment, and lift equipment up to 25 pounds on a daily basis.  The employee must be able to hear, see, and communicate verbally to exchange information.  The employee must be able to physically travel between District locations and other destinations, work in evenings when required, work in hazardous conditions, and negotiate a variety of different and irregular terrain as is typical along a railway right of way.  The employee may be subject to fumes, odors, dusts, gases, chemicals.  The employee must be able to walk, climb, balance, bend, carry, push, reach, sit, and stand.
 
Machines / Tools / Equipment
 
  • Ability to operate a personal computer and Microsoft Office Suite programs.
  • Ability to operate standard office equipment, including a fax and scanner machine, copy machine, and telephone.
  • Ability to carry and operate a Blackberry/iPhone on-call device.

Application Information:  All applicants must complete and submit an online application at www.gonctd.com/careers.   A job offer is contingent upon the successful completion of a pre-employment drug screen and background check.  Salary based upon experience, not to exceed midpoint of stated range.  NCTD is an Equal Opportunity Employer.

 

NCTD provides its employees with a comprehensive benefits package.  Benefits are available to employees working 20+ hours per week, with any employer contributions prorated accordingly for employees who work less than 40 hours per week.  Highlights are listed below:

Retirement:

CalPERS:  NCTD participates in the CalPERS retirement program with benefit formulas of 2% @ 60 and 2% @ 62.  Benefits are calculated based on your age at retirement, the number of years of service credit with CalPERS, and the highest average pay rate in a 36 month period.

457 Deferred Compensation/401(a) Plans:  NCTD offers a voluntary Deferred Compensation savings plan through VOYA.  Employees are eligible upon hire, and can contribute a designated percentage of their compensation into the plan in accordance with IRS limits.  Additionally, NCTD matches 50% of employee 457 contributions, up to 8% of payroll (4% max contribution) into a 401(a) plan.  Employees are vested in NCTD contributions over a 3 year period.

Medical Insurance:  NCTD participates in the CalPERS medical insurance program and offers a rich variety of plans to choose from.  NCTD contributes towards monthly medical premiums.  If selected coverage is greater than the NCTD contribution, employees will pay the additional premium via pre-tax payroll deduction. 

Dental Insurance:  NCTD offers dental coverage through United Concordia with a PPO or DHMO option.
 
Vision Insurance: NCTD offers vision insurance through Medical Eye Services.

Life Insurance:  NCTD provides group Life/AD&D insurance at no cost to the employee in the amount of $50,000.  Additional, voluntary supplemental life insurance is available for the employee and eligible dependents at the employee's cost.

Long Term Disability Insurance: NCTD offers voluntary Long Term Disability Insurance at the employee's cost.  Coverage up to 80% of your hourly wage ($5,000/mo max) can be purchased.

Flexible Spending Account Plan:  NCTD offers the following plans for pre-tax employee contributions:

  • Health Care
  • Dependent Care
  • Commuter Transit
  • Commuter Parking

Holidays:  NCTD recognizes 12 holidays annually: New Year's Day, Martin Luther King Jr. Day, President's Day, Cesar Chavez Day, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day & Day After, Christmas Eve, and Christmas Day.

PTO/Paid Time Off: Employees earn PTO in accordance with the following schedule:
  • 0 through 2.99 years: 144 hours per year
  • 3.00 through 9.99 years: 184 hours per year
  • 10+ years: 224 hours per year


Transportation Passes: Employees and eligible dependents receive a complimentary "Compass Card" which can be used to ride any NCTD transit service at no charge.
 

01
Please be advised that an incomplete application WILL NOT be considered for employment. An attached resume is not an acceptable substitution for a completed application. Incomplete responses, false statements, omissions, or partial information may result in disqualification in the selection process. By continuing in the process, you are certifying that all information provided in the application and supplemental questionnaire is true to the best of your knowledge. Select "Yes" to reflect that you have read and understand this statement.
  • Yes
  • No
02
APPLICANT'S ACKNOWLEDGMENT - NOTIFICATION VIA EMAIL: I understand that it is my responsibility to check my email, including junk mail or spam folders, for any communication from the North County Transit District. Communication will be sent via email to the email address I have provided on my application. Select "Yes" to reflect that you have read, understand, and agree to this statement.
  • Yes
  • No

* Required Question

Employer
North County Transit District
Address
810 Mission Avenue

Oceanside, California, 92054
Phone
760.966.6576

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