Branch Library Associate (Library and Archives Paraprofessional 5 in-training)



Job Details

Branch Library Associate (Library and Archives Paraprofessional 5 in-training)
Employer

State of Washington

Salary

$2,535.00 - $3,883.00 Monthly

Location

Multiple Locations Statewide, WA

Job Type

Full Time - Permanent

Job Number

18 LIB BS LAPP5 0484 0483

Department

Office of the Secretary of State

division

Washington State Library

Opening Date

04/05/2018

Closing Date

Continuous

FLSA

Non-Exempt

Bargaining Unit

NA

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Description verified and added as part of bug verification and testing as mentioned in description i


Headed by an elected state official, the Office of the Secretary of State is responsible for administering elections within the state, registering corporations and charities that do business within the state, collecting and preserving the records of governmental bodies within the state, and maintaining the Washington State Library.  The office also administers the Address Confidentiality Program (ACP), the Legacy Washington and the Combined Fund Drive.  Visit our website at:  www.sos.wa.gov.
 

Library and Archives Paraprofessional 5 (in-training)
Full-time, permanent 

We currently have an opening with Branch Services of the Washington State Library, at the Twin Rivers Unit,  located in Monroe, Washington. 

Please note: Interviews for this position will be conducted on an ongoing basis. First review of applicants will be April 13th, 2018. It is in the candidate's best interest to apply as soon as possible. The hiring manager reserves the right to fill the position at any time.

This position is an in-training position and can be filled at either the Library & Archives Paraprofessional 3, Library & Archives Paraprofessional 4 or the Library & Archives Paraprofessional 5 level depending on the applicant's qualifications.  Monthly salary ranges for all three levels are:   
 
  • Library & Archives Paraprofessional 3: $2,535 - $3,276
  • Library & Archives Paraprofessional 4: $2,778 - $3,612
  • Library & Archives Paraprofessional 5: $2,984 - $3,883

Responsibilities

This position provides library and information services to inmates by performing complex technical library duties and problem solving related to collection development, reference/information delivery, and automated circulation systems.    

Maintains day-to-day library services and operations

  • Performs duties such as serials, audiovisual services, materials processing, outreach, and other ongoing library services
  • Organizes, implements, and maintains all phases of interlibrary loan process
  • Manages automated circulation system, including inmate restricted functions, registering new patrons, creating holding records, entering bibliographic information, preparing and customizing reports, database clean-up and inventory
  • Hires, trains, supervises, coaches, and organizes the daily work of inmate library clerks
  • Establishes guidelines for appropriate behavior of inmate library customers
  • Enforces institutional and library rules
  • Orders and maintains library and office supplies
  • Compiles periodic statistical and narrative reports
  • Plans, monitors, and evaluates service delivery
  • Selects material to fill information requests and assists customers with bibliographic tools        
Performs collection management duties
  • Selects formats of library materials to meet the full range of library/information needs of the inmate library customers
  • Confers with institution staff and contract staff (educators, nurses, etc) regarding their clients' information needs and keeps them informed when the library is able to meet those needs
  • Uses Amazon to create book carts
  • Assesses, evaluates, and maintains collections through periodic weeding and inventory
Participates in branch library program and assists other branches
  • Provides coverage for other branch libraries
  • Acts as a resource for troubleshooting and/or problem solving for ongoing or special projects
  • Provides technical support or subject expertise to accomplish program goals
  • Works with colleagues on projects for other branches, such as planning, implementing, and evaluating major changes
  • May assist other staff with reference, interlibrary loan or other tasks to ease workloads
  • Attends office sponsored training activities and events
Performs bibliographic and information searches and answers reference questions
  • Selects material to fill information requests and assists inmates with bibliographic tools

Qualifications

REQUIRED QUALIFICATIONS
At the Library & Archives Paraprofessional 3 level ($2,535 - $3,276)

  • Within the past 10 years, 3 years of experience in a library providing adult/young adult public services
  • Current Washington driver's license or have requested and obtained an appropriate accommodation
  • Ability to efficiently use a personal computer and applicable software to successfully perform the essential job functions of the position

At the Library & Archives Paraprofessional 4 level ($2,778 - $3,612)

  • Within the past 10 years, 4 years of experience in a library providing adult/young adult public services, including 1 year beyond the entry level
  • Current Washington driver's license or have requested and obtained an appropriate accommodation
  • Ability to efficiently use a personal computer and applicable software to successfully perform the essential job functions of the position

At the Library & Archives Paraprofessional 5 level ($2,984 - $3,883)

  • Within the past 10 years, 5 years of experience in a library providing adult/young adult public services, including 2 years beyond the entry level
  • Current Washington driver's license or have requested and obtained an appropriate accommodation
  • Ability to efficiently use a personal computer and applicable software to successfully perform the essential job functions of the position

PREFERRED/DESIRED QUALIFICATIONS

  • Experience providing adult/young adult reference and reader's advisory services
  • Collection management experience, including selection, weeding, and record maintenance
  • Within the past 10 years, one year of lead or supervisory experience including the responsibility to hire, train, supervise, coach, and evaluate staff

Supplemental Information

SPECIAL REQUIREMENTS/CONDITIONS OF EMPLOYMENT

  • Successful completion of DOC CORE training must be completed within the first 9 months of employment
  • Willingness and ability to work within the constraints of institutions and work effectively with customers (inmates or psychiatric patients)
  • Must pass a criminal history background check
  • Standard core business hours of Monday - Tuesday 11am - 8pm and Wednesday - Friday 8am - 5pm; Some evening and weekend work is anticipated
  • Ability and willingness to travel and stay overnight; Duties of this position require periodic overnight travel throughout Washington State and occasional nationwide travel; Variation in working hours is anticipated during travel
  • Customers are inmates in an adult correctional facility 

HOW TO APPLY
Please attach a resume and a letter of interest describing how your experience and qualifications relate to the position description and the required and preferred/desired qualifications.

The Office of the Secretary of State is an equal opportunity employer (EOE). We do not discriminate on the basis of race, color, national origin, creed, sex, sexual orientation, disability, familial status, marital status, and age. All interested candidates are encouraged to apply. Persons of disability needing assistance in the application process, or those needing this announcement in alternative format, should call (360) 704-7145.

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More than Just a Paycheck!
 
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career and that your priority is making sure that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

 
Read about our benefits:
 
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work. Check with the agency human resource office for specific benefit information.

Insurance Benefits
 
Employees and families are covered by medical (including vision), dental and basic life insurance.  There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.  Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses.  Employees are also covered by basic life and long term disability insurance, with the option to purchase additional coverage amounts.  To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website.
 
Retirement and Deferred Compensation
 
State Employees are members of the Washington Public Employees' Retirement System (PERS).  New employees have the option of two employer contributed retirement programs.  For additional information, check out the Department of Retirement Systems' web site.
 
Employees also have the ability to participate in the Deferred Compensation Program (DCP).  This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
 
Vacation (Annual Leave)
 
You begin accruing vacation starting your first month of employment. Since we value your loyalty, the amount of vacation you can accrue increases the longer you work with us. Washington State supports members of the armed forces with 21 days paid military leave per year. Vacation accrues for full-time employees per WAC 357-31-165.
 
Holidays
 
Full-time employees are entitled to eleven* paid holidays:
 
HOLIDAY
DATE
 
New Year's Day
January 1
 
Martin Luther King, Jr's birthday
Third Monday in January
 
Presidents' Day
Third Monday in February
 
Memorial Day
Last Monday in May
 
Independence Day
July 4
 
Labor Day
First Monday in September
 
Veterans' Day
November 11
 
Thanksgiving Day
Fourth Thursday in November & Friday after
 
Christmas Day
December 25
 
Personal Holiday
Employee's selection each calendar year

*Employees who are members of certain Unions are entitled to an additional personal leave day of their choice. Please refer to specific Collective Bargaining Agreements for more information.
 
Social Security
 
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
 
Sick Leave
 
Full-time employees earn eight hours of sick leave per month. Paid sick leave may be used for reasons included in WAC 357-31-130.
 
Please visit the State HR Website for more detailed information.

01
Where did you hear about this job opening?
02
Do you have a family member or relative currently employed at the Office of Secretary of State?
  • Yes
  • No
03
If you answered yes in the previous question, what is the name of your family member/relative?
04
How many years of experience do you have in a library providing adult/young adult public services (within the last 10 years)?
  • I have at least three (3) years of experience occurring within the last 10 years.
  • I have more than three (3) years of experience, occurring within the last 10 years.
05
Please describe your library experience and where you gained this experience.
06
Please select the areas in which you have more than three years of experience:
  • Automated Circulation
  • Serials
  • Reference/Information Delivery
  • Audiovisual services
  • Cataloging
  • Interlibrary loan process

* Required Question

Employer
State of Washington

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