Library Systems Supervisor



Job Details

Library Systems Supervisor
Employer

City of Aurora

Salary

$51,500.80 - $72,092.80 Annually

Location

Aurora 80012, CO

Job Type

Full-Time Regular

Job Number

18-00142

Department

Library and Cultural Services

Opening Date

03/27/2018

Closing Date

Continuous

Summary of Job Duties

City of Aurora, Colorado
It is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of:  IntegrityRespect, Professionalism, and Customer Service, and we welcome all who share these values to apply.

Why Work for Aurora?

  • Make a difference in the lives of real people every day
  • Diverse community
  • Competitive total compensation package
  • Well-Funded General Employees Retirement Plan
  • Light rail station minutes away
  • On-site fitness center and overall employee well-being programs
  • Internal educational programs to assist with career advancement
  • Access to innovation work spaces

Department Information
The Library and Cultural Services Departments vision is to empower an environment of lifelong learning and cultural enrichment by stimulating learning and literacy, inspiring creativity, and integrating arts, culture and history into the lives of Aurorans.  We have two divisions within the department: Library and Cultural Services, both offering a variety of free programs and services to the community.

 Library Services
  • 6 locations
  • Books, CDs, DVDs, magazines
  • Database and language learning programs
  • Public computers
  • Study space
  • Retirement centers and community events and programs or activities for all ages

Cultural Services
  • Aurora History Museum
  • Aurora Fox Theater
  • Bicentennial Arts Center
  • The Show Wagon
  • Art in Public Places collection (over 240 commissioned pieces around the city)

The City of Aurora will conduct ongoing screenings of applications on a first come-first serve basis. As soon as we determine to have a qualified pool of applicants, this position may close quickly and without notice.

Primary Duties and Responsibilities

  • Acts as liaison to Information Technology department;
  • Runs, manages and monitors the Innovative Interfaces, Inc. (III) Millennium software for critical Library business and services;
  • Acts as liaison when appropriate to the City's I.T. Dept., makes and advises policy decisions as appropriate for Library functions, enables approved enhancements to customer services, and acts as liaison to related Colorado library community meetings and communications with Prospector, Interlibrary Loan, etc; 
  • Coordinate with the statewide library courier requirements;
  • Responds to and solves problems from staff on III related issues;
  • Maintains a high level of technical proficiency concerning all aspects of the ILS;
  • Supervises the Library's Acquisitions staff that conduct collection development activities;
  • Supervises Cataloging activities, Interlibrary Loan services, Library Division's mail room and courier activities, coordinates intrastate delivery of materials per deadlines and agreements as required to ensure continued collaboration and sharing with other library systems;
  • Supervises/coordinates the Baker & Taylor agreement for purchasing library items, as well as the delivery of online bibliographic records for the online catalog used by customers;
  • Supervises/coordinates the assessment and purchase of media (CDs, DVDs, audio books, digital books), ensuring quality, adherence to contracts, and connectivity as related to the online and digital book files;
  • Supervises/coordinates the assessment and order of reference databases, working with State agreement;
  • Participates in Library Division management decisions as related to use of III software, in particular technical changes that impact the provision of customer service;
  • Provides direct customer service as needed to customers to aid with technical issues beyond the knowledge of regular public library staff;
  • Maintains and monitors system/servers, administers interfaces with other systems;
  • Ensures performance, security and availability of databases;
  • Performs other duties as assigned.

Minimum Qualifications

Education:  

  • Master's Degree in Information Systems or Library science 

Experience:  
  • 3 years of professional librarian experience. Public library experience preferred.
  • Lead or supervisory experience is preferred

Education/Experience Equivalency: A combination of relevant education and experience may be substituted for the minimum education and experience requirements on a year for year basis.

Our ideal candidate must possess:
  • Knowledge of troubleshooting database issues
  • Vendor relation skills
  • Strong proficiency with SQL and its variation among popular databases
  • Knowledge of Basic Scripting and Web Management

Working Conditions

Physical Demands

  • Light physical work requiring the ability to lift a maximum of 30 pounds
  • Frequent hand/eye coordination for operation of office equipment
  • Vision for reading and interpreting reports and data analysis and preparation
  • Frequent speech communication, hearing and listening to maintain communication with employees and citizens
  • Considerable walking and standing; frequent pushing, pulling, and climbing
  • Some speech and hearing to maintain communications with other employees and citizens
 
Work Environment
  • Works primarily in a clean, comfortable environment; occasionally works nights and weekend
 
 
Equipment Used
  • Frequently uses standard office equipment including computer, calculator, multi-line telephones, and copy/fax machines
  • This position may require the incumbent to occasionally use personal equipment (e.g. vehicle, cell phone, tools, etc.) in the course of their employment
______________________________________________________________________
 
For Veterans points:  Please show all of your employment history, including military service and related documentation (DD214) on the application.
            
The City of Aurora is an equal opportunity employer.  We are required by state and federal agencies to keep certain statistical records on applicants.  It will not be used in any way to discriminate against you because of your sex, race, age, sexual orientation, creed, national origin, disability or military status, gender identity, unless related to a bona fide occupational qualification as defined by the Colorado Civil Rights Commission and the Equal Opportunity Commission.
                                         
If you need assistance in completing this application, please feel free to contact our office at:  303-739-7225 or visit us at 15151 E Alameda Pkwy., Suite 3500, Aurora, CO 80012.

Despite the changes in Colorado law, the City of Aurora maintains a drug free workplace.  A positive test of marijuana is grounds for disqualification and ineligibility for employment with the city for one year or termination once hired.
 
Drug Testing, Thorough Criminal Background Check, and Employment References:
As a condition of employment, all applicants selected for employment with the City of Aurora must undergo a thorough criminal background check and drug screening. Employment references will be conducted on finalists for City of Aurora vacancies.

LEAVE BENEFITS
Holidays
The city provides the following 10 paid holidays to all regular and introductory employees:
  • New Year's Day
  • Martin Luther King Day
  • Presidents' Day
  • Memorial Day
  • Independence Day
  • Labor Day
  • Veterans Day
  • Thanksgiving Day
  • Thanksgiving Holiday (day after Thanksgiving)
  • Christmas Day
 
Personal Leave
The city provides twenty-four (24) hours of personal leave to full-time employees each January 1 following the completion of one year of continuous service and 2080 worked hours (excluding over-time).   A pro-rated portion of personal leave is provided after the first six (6) months of continuous service and again at twelve (12) months continuous service.
Annual Leave
Employees accrue annual leave after the successful completion of their Introductory Period. Accruals for Annual Leave for full-time regular employees are:
0-2 years of service 12 days
2-4 years of service 13 days
4 years of service 14 days
6 years of service 15 days
8 years of service 16 days
10 years of service 17 days
12 years of service 18 days
14 years of service 20 days
15 years of service 23 days
 
Part-time and full-time employees working less than forty hours per week shall accrue annual leave on a pro rated basis according to the number of hours worked.
Sick Leave
All regular employees excluding elected officials accrue Sick Leave upon their date of hire. All regular Career Service employees accrue 104 hours of Sick Leave for each 2080 hours of work. There is no maximum on the amount of sick leave that can be accrued.
Employee Leave Sharing Program
The City offers an Employee Leave Sharing Program in order to assist with income protection for full-time and part-time regular employees when an employee must be absent from work due to catastrophic medical hardship to the employee, spouse or child(ren).
City employees may voluntarily donate Annual, Personal and Sick Leave hours to a qualified employee.
Emergency Leave
Any regular or introductory employee may be allowed, at the discretion of the Department Director, up to 5 working days or 40 hours paid time off in the case of a death involving an employee's immediate family or in the case of a natural disaster involving the employee.
Civil Leave
Any regular or introductory employee who is summoned for jury duty or is subpoenaed in an official capacity during a regularly schedule work day will be given paid time off.
Military Leave
Any regular or introductory full-time employee who is a member of the National Guard or the Reserves will receive a maximum of 15 (eight-hour) paid days per calendar year.
BENEFIT PLANS AND PROGRAMS
Medical, Dental and Vision Coverage
The city offers four (4) medical plans; two (2) dental plans; and one (1) vision plan to regular employees (and their eligible dependents) to choose from. Medical, dental and vision coverage is effective the first day of the month following date of hire.
Life Insurance
Life insurance is provided to regular employees in the event of death at no cost. In addition, regular employees are covered by the Accidental Death and Dismemberment benefit, which provides for additional benefits in the event of accidental death or serious accidental injury. Eligibility for life insurance begins on the employee's date of hire.
Employees may elect additional life insurance coverage on themselves through the city’s voluntary life insurance plan. Life insurance coverage is also available for dependents.
Flexible Spending Accounts
Regular employees may participate in the City's flexible spending accounts program. This program allows employees to increase their tax savings by making pre-tax deposits to a Health or Dependent Care Spending Account to pay for work-related dependent care expenses and certain unreimbursed health expenses.
Retirement
All regular Career Service employees participate in the General Employees Retirement Plan (“GERP”) which is a defined benefit pension plan. For 2013 participants will contribute 6% of their pre-tax earnings each pay period. The City of Aurora matches each employee's contributions. GERP credits interest on contributions while they remain with the Plan.
When employment with the City ends, participants may be eligible for a monthly retirement benefit, depending on their age and length of service. Alternatively, terminating participants may elect to receive a lump sum distribution of their contributions, interest and vested City contributions instead of a monthly benefit.
Long Term Disability
When a regular employee cannot work for a prolonged time because of serious injury or illness, you need help with more than your medical bills. Long Term Disability Insurance (LTD) can replace a portion of your salary while you are unable to work. Full-time regular Career Service employees are eligible for LTD after completing 6 months of continuous service. After a period of 90 days, you may receive up to 60% of your current base pay.
Deferred Compensation (IRS Section 457)
At an employee's option, participation in a Deferred Compensation program through the City of Aurora is available. Deferred Compensation provides pre-tax savings to employees who participate through automatic payroll deduction. It is a program that assists you in saving additional monies for your retirement. There are many investment choices offered by each of our Deferred Compensation providers. Your pre-tax dollar investment(s) grow each payday while interest accumulates.

01
Do you have at least a Master's Degree in Information Systems or Library science OR are you claiming you qualify under the equivalencies?
  • Yes
  • No
02
Do you have at least 3 years of professional librarian experience OR are you claiming you qualify under the equivalencies?
  • Yes
  • No
03
If claiming you qualify under the equivalencies, explain in details.
04
Do you have any lead or supervisory experience?
  • Yes
  • No
05
If you answered "yes" to the above question, describe your supervisory and/or leadwork experience including the title and number of individuals you were responsible for.
06
Do you have any working knowledge of the Innovative Interfaces, Inc. (III) Millennium software?
  • Yes
  • No
07
If you answered "yes" to the above question, please describe your experience with III.
08
Do you have any experience with troubleshooting?
  • Yes
  • No
09
If you answered "yes' to the above question, describe your experience with troubleshooting. This must be shown on your application and/or resume to be considered.

* Required Question

Employer
City of Aurora
Address
15151 E. Alameda Parkway

Aurora, Colorado, 80012
Phone
(303) 739-7225

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