DATA PROCESSING CONTROL CLERK II (SR-14) - OAHU



Job Details

DATA PROCESSING CONTROL CLERK II (SR-14) - OAHU
Employer

State of Hawai'i

Salary

$2,956.00 - $4,734.00 Monthly

Location
State of Hawaii Executive Branch
Job Type

Various

Job Number

218106

Department ND

Various

Opening Date

03/17/2018

Closing Date

Continuous

Bargaining Unit

03

Recruitment Information

Recruitment Number 218106 - Downtown, Island of Oahu Employment Only

Note: The starting monthly salary is at the minimum rate of pay advertised above.

Duties Summary

Reviews and controls the input and output of data for a centralized electronic data processing operation for accuracy, completeness and timeliness; coordinates the flow of work according to documentation instructions and job requirements; identifies discrepancies and takes appropriate corrective action; maintains a variety of control ledgers; and performs other related duties as assigned.

Minimum Qualification Requirements

To qualify, you must meet all of the following requirements:

General Experience Requirement: Two years of work experience in one of the following:

  1. Experience in data processing which gave the applicant the knowledge of the basics of computing systems fundamentals including storage devices, input/output devices, stored program concepts, CPU (Central Processing Unit) functions, operating systems and JCL (Job Control Language); OR
  2. Clerical experience in a data processing installation which gave the applicant a basic understanding of computers and which included training in computing systems fundamentals including storage devices, input/output devices, stored program concepts, CPU (Central Processing Unit) functions, operating systems and JCL (Job Control Language).

Specialized Experience Requirement: One year of clerical work experience in a data processing installation which involved the review and control of input and output data and which provided the applicant with the knowledge of the methods and procedures of controlling input-output data, reports, and peripheral storage resources.

    Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements, will apply.

    Supervisory Aptitude:  Applicants must show possession of supervisory aptitude. Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory responsibilities or aspects by details to supervisory positions; completion of training courses in supervision accompanied by application of supervisory skills in work assignments; or favorable appraisals by a supervisor indicating the possession of supervisory potential.

    Lifting and Carrying: Applicants must be able to lift and carry objects weighing up to 50 pounds, with or without reasonable accommodation.

    The information provided above represents a summary of the complete Minimum Qualification Requirements. To view the Requirements in their entirety, please CLICK HERE.

    01254:111908:03:SP

    Other Information

    The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-0936 for assistance.

    PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM
    The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans.  To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer.  For more information, please click:  https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service

    ELECTRONIC NOTIFICATION TO APPLICANTS
    The Department of Human Resources Development will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs.

    Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner.

    TESTING INFORMATION
    The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.

    In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process.

    Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of the application.

    The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities.  If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-0936 for assistance.

    CLICK HERE for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office's Levels of Review.

    YOUR JOB BENEFITS WITH THE STATE OF HAWAI'I

    Click on this link:  https://hidhrd.adobeconnect.com/p2v443ex9w0r/ for information regarding the wonderful benefits the State of Hawai'i has to offer employees.

    The State of Hawaii offers its employees who are members of the civil service a range of benefits. Some benefits are offered as a result of collective bargaining agreements and changes may occur.
    A summary of these benefits, which is based on full-time employment, is listed below.

    Note: Benefits for NON-CIVIL SERVICE appointments will be provided by the hiring department at the time of interview.


    With Civil Service modernization, effective July 1, 2002, employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. As a temporary member of the civil service, you will be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits afforded to members of the civil service, with the exception of return rights and placement rights associated with a reduction-in-force of a permanent member of the civil service.


    Paid Holidays

    You may be eligible for 13 paid holidays each year; 14 holidays during an election year.


    Paid Vacation

    You may earn vacation leave at a rate that other employers find tough to match – 21 days each full year from the FIRST year of employment. This compares to an average of 10 days offered by private companies. You may accumulate up to a total of 90 days (720 hours) of vacation.


    Paid Sick Leave

    You may earn sick leave at the same rate as vacation – 21 days per year from the FIRST year, and there is no limit on the amount you can accumulate. Expectant mothers may also use sick leave for pre-natal or post-natal check-ups or any illness related to pregnancy. Plus, unused accumulated sick leave may eventually be used to increase your retirement benefits in certain situations.


    Other Leaves

    Reasonable time off with pay may be provided for jury or witness duty, a death in the family, some military duty, and donation to the Blood Bank. Leave sharing donations may be granted to eligible employees who have serious personal illnesses or injuries or need to care for a seriously ill or injured family member. Various leaves without pay may also be granted with full re-employment rights.


    Health Insurance

    The State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Dental Plan. For more information, visit the Employer Union Trust Fund website www.eutf.hawaii.gov for coverage and options.


    Group Life Insurance

    The State provides a free life insurance policy for employees.


    Retirement Plan

    The State contributes to a retirement plan for eligible employees. Generally, employees under the Hybrid Plan with 10 years of credited service and who have reached 65 years of age or have 30 years of credited service and have reached 60 years of age may retire and receive benefits. To find out more about the options you have, go to http://ers.ehawaii.gov.


    Premium Conversion Plan

    Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.


    Flexible Spending Accounts

    Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.


    Transportation Benefits

    Participating employees may increase their take-home pay by having the State deduct qualified transportation expenses (i.e. eligible parking fees, monthly bus passes for TheBus, fare coupons for The Handi-Van, Vanpool Hawaii participation fee, etc.) through pre-tax payroll deductions.


    Deferred Compensation

    The State offers employees a voluntary pre-tax retirement savings plan designed to give employees a tax break today and an opportunity to build a retirement nest egg through voluntary payroll deductions. Several types of investment options are available.


    Temporary Disability Insurance

    Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program.


    Social Security

    As an employer, the State also contributes to an employee's social security account.


    Promotions & Transfers

    For employees with membership in the civil service, the State offers promotion and transfer opportunities throughout the State Executive Branch.


    Training & Continuing Education

    The State supports developmental activities related to an employee's work. In many departments there are numerous in-service training opportunities available. Sabbatical leaves with pay are available for qualified employees.


    Travel Expenses

    The State may pay for certain business related travel expenses including mileage reimbursement for use of a personal car during work, airfare, meals and lodging expenses for trips to neighbor islands or out of state.


    Incentive & Service Awards

    The State has a program that recognizes employees for their years of service and provides cash awards for their superior accomplishments and other contributions that improve State operations.


    Union & Collective Bargaining

    Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining.


    The above information is solely intended as a summary of the benefits available to State of Hawaii employees and is subject to change. Whether or not you are entitled to a particular benefit will depend on your specific appointment and employment status (included, excluded, exempt, non-exempt). Please refer to the appropriate collective bargaining agreement or executive order and all applicable laws, rules, policies, or plan documents for further details. Nothing herein shall be deemed as creating an employment contract, promise of employment, promise of continued employment, or obligation of any kind on the part of the State of Hawaii.



    CLICK HERE for more information on the State of Hawaii's Benefits At-A-Glance.



    The State of Hawaii is an Equal Opportunity Employer


     

    Revised 01/13

    01
    APPLICANT'S ACKNOWLEDGMENT - REQUIRED SUPPLEMENTAL QUESTIONS
    The responses you provide to these Supplemental Questions will be used in combination with your application to determine whether you meet the qualification requirements and/or your final score. Failure to provide detailed and complete information may result in your application being rejected or receiving a lower score. Please do not submit a resume in place of completing the Supplemental Questions.

    You must submit verification (e.g., copies of official transcripts or diploma as instructed below) in order to receive credit for education. In general, proof of education downloaded from and/or submitted through the internet will not be accepted. Education obtained outside the United States must be comparable to education earned at an accredited school in the United States. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.

    To receive credit for substitute, temporary assignment, or volunteer experience, you must submit an official letter of verification. The letter should include the job title, employment dates, number of hours worked, a description of the duties performed, and a contact name and phone number.

    Any information you submit may be verified. Supporting documents must be either electronically attached to your application or submitted to our office at: State of Hawaii Department of Human Resources Development, 235 South Beretania Street - 11th Floor, Honolulu, Hawaii 96813.
    Note: If you previously submitted supporting documents (e.g., transcripts, diploma, driver's license, etc.) to our office, you do not need to re-submit them.
    • I acknowledge that I have read, understand and agree to all of the above.
    02
    APPLICANT'S ACKNOWLEDGEMENT (Continued)
    Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified.
    In general, concurrent experiences and/or education will not be double credited unless otherwise specified.
    Your possession of the required amount of experience will not in and of itself be accepted as proof of qualification for the position. The overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position.
    Our calculation of experience will be based upon a full-time, 40-hour work week. Part-time experience will be pro-rated.
    Example: Twelve months of experience at 20 hours/week will be pro-rated to six months of experience. Also, hours worked in excess of 40 hours/week will not be extra credited.
    Example: Twelve months of experience at 60 hours/week will be credited as one year of experience, not one and a half years.
    • I acknowledge that I have read, understand, and agree to all of the above.
    03
    MINIMUM QUALIFICATION REQUIREMENTS (Complete information and details)
    A link to the Minimum Qualification Requirements has been provided in the job announcement. Please review the requirements in their entirety.
    • I acknowledge that I have accessed the link provided, and have read and understand the Minimum Qualification Requirements in their entirety.
    04
    LIFTING AND CARRYING
    This position requires lifting and carrying objects weighing up to 50 pounds, with or without reasonable accommodation. Do you wish to be considered for this position?
    • Yes
    • No
    05
    GENERAL EXPERIENCE REQUIREMENT
    Please indicate your possession of the required TWO (2) YEARS of General Experience by selecting one of the following data processing conditions:
    • I possess experience in data processing which gave me the knowledge of the basics of computing systems fundamentals including storage devices, input/output devices, stored program concepts, CPU (Central Processing Unit) functions, operating systems and JCL (Job Control Language).
    • I possess clerical experience in a data processing installation which gave me the basic understanding of computers and which included training in computing systems fundamentals including storage devices, input/output devices, stored program concepts, CPU (Central Processing Unit) functions, operating systems and JCL (Job Control Language).
    • I do not possess the required data processing experience.
    06
    Please list all employers/positions where you obtained the required General Experience as indicated in Question 5.

    Include the following information:

    A. The name of your employer.

    B. Your official job title.

    C. Your complete dates of employment (START & END, MONTH & YEAR).

    D. The average number of hours worked per week.

    E. A brief description of this employer, the section you worked in and its function, the services provided, and the clientele served.

    If you do not possess the required data processing experience as described in Question 5, indicate 'N/A.'
    07
    For each employer/position listed in Question 6, please provide the following information to address your relevant experience:
    A. The Manufacturer, Model Number and Type (e.g., Mainframe, Super-mini, Mini, etc.) of each computer system that you worked with. B. A detailed description of your data processing duties and responsibilities in each of the following areas:
    1. Storage Devices
    2. Input/Output Devices
    3. Stored Program Concepts
    4. Central Processing Unit Functions
    5. Operating Systems
    6. JCL (Job Control Language)
    If you do not possess the required data processing experience as described in Question 5, indicate 'N/A.'
    08
    SUBSTITUTION OF EDUCATION FOR GENERAL EXPERIENCE
    Please indicate whether you will be using the allowable substitution of education for the general experience. In order to receive credit for your academic training, you must attach/submit a copy of your official transcripts as verification.
    • I have successfully completed a data processing curriculum from an accredited university, business school, or community college with concepts in storage devices, input/output devices, stored program concepts, CPU (Central Processing Unit) functions, operating systems and JCL (Job Control Language).
    • I am not using the allowable substitution.
    09
    SPECIALIZED EXPERIENCE REQUIREMENT
    Do you possess at least ONE (1) YEAR of clerical experience in a data processing installation which involved the review and control of input and output data and which provided the knowledge of the methods and procedures of controlling input-output data, reports, and peripheral storage resources?
    • Yes
    • No
    10
    If you answered 'YES' to Question 9, please list all employers/positions where you obtained the required Experience.

    Include the following information:

    A. The name of your employer.

    B. Your official job title.

    C. Your complete dates of employment (START & END, MONTH & YEAR).

    D. The average number of hours worked per week.

    E. A brief description of this employer, the section you worked in and its function, the services provided, and the clientele served.

    If you answered 'NO' to Question 9, indicate 'N/A.'
    11
    For each employer/position listed in Question 10, please provide the following information to address your relevant experience:
    A. The Manufacturer, Model Number and Type (e.g., Mainframe, Super-mini, Mini, etc.) of each computer system that you worked with.
    B. A detailed description of your duties and responsibilities which involved the review and control of input and output data and which provided the knowledge of the methods and procedures of controlling input-output data, reports, and peripheral storage resources.
    If you do not possess the required data processing experience as described in Question 9, indicate 'N/A.'
    12
    SUPERVISORY APTITUDE REQUIREMENT
    Applicants for this position must possess Supervisory Aptitude as described in the Minimum Qualification Requirements.
    If you possess supervisory aptitude, please provide the following information for each position where you demonstrated such aptitude:
    A. Name of employer.
    B. Your official job title.
    C. A detailed description of the duties you performed which demonstrated your supervisory aptitude or potential.
    D. Dates you performed such duties (FROM/TO, MONTH & YEAR).
    If you do not possess the required supervisory aptitude, indicate 'N/A.'

    * Required Question

    Employer
    State of Hawai'i

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