Sr. Contracts Administrator



Job Details

Sr. Contracts Administrator
Employer

Port of Tacoma

Salary

$65,952.00 - $85,716.00 Annually

Location

Tacoma, WA

Job Type

Regular/Full-Time

Job Number

430

Department

Contracts & Procurement

Opening Date

05/17/2018

Job Summary

This is a senior-level position with the primary responsibility for the organization's moderately to highly complex contracting (public works, professional, and personal service) activities, including both pre-award and post-award administration functions.  Individuals in this role are responsible for ensuring contract activities comply with Port resolutions, applicable administrative procedures and Federal and state laws. This position will also be responsible for developing contract specifications, assembling bid documents and ensuring that these activities are accomplished in compliance with Federal and State laws and Port to Tacoma policies and procedures. Serves as subject matter experts for compliance with public contracting laws and knowledgeable on industry best practices.

Primary Functions

  • Responsible for the development and administration of small to large complex public works, professional, and service contracting activities for the organization, including both pre-award and post award contract administration activities.  Includes determination of appropriate contracting type, specification and solicitation review, execution of the procurement process, development of the final contract, administration of the contract, and compliance with the contract terms.
  • Provides contract document management, change management, and grant management.  Coordinates with Finance for reclassification of charges, audits, and asset booking.
  • Supports development of Port standards, policies, and procedures relative to personal and professional services as well as public works.  Represents Contracts and Purchasing in inter-departmental teams formed to develop standards, policies, and procedures.
  • Prepares construction bid packages for public works construction projects. Coordinates specification development and review with Project Managers and Consultants. Drafts, edits, clarifies and finalizes construction specifications in CSI Master format for Public Works projects.
  • Provides support and guidance in all functional areas of contract administration for the Port. Advises Directors, Managers, and staff of any concerns related to procurement and administration activities. Advises Port staff of any changes to Port policies or State laws that impact procurement and contract administration activities.

Required Education and Experience

Minimum education required is as follows:  Requires a Bachelor's Degree in business, procurement, contract management, design and construction, public administration, or related fields. 

Previous job experience required includes a minimum of five (5) years of progressively responsible experience in procurement, negotiations or contract administration for public or private entities.  Must have experience working with minimal supervision and meeting multiple deadlines.  Experience working effectively with computerized procurement systems is desirable.  Must be proficient in the use of personal computers and Microsoft Office.

Professional certification is highly desirable but not required.
 

Additional Requirements

The Port seeks candidates who can demonstrate knowledge of contracting concepts, public contract acquisition laws and regulations, uniform Commercial Code, public works construction, procedures and specifications, business systems and desktop software systems and insurance and bonding requirements.  The desired candidate will bring a collaborative and team oriented approach to managing people and processes.    The Port desires someone who has the demonstrated ability to take initiative with little direction, balanced with the willingness to asks questions and seek collaboration from peers and the broader team.  Demonstrated skills in project and contract administration, working in cross departmental teams and in negotiating is required.  Successful candidates will have superior written, communication and interpersonal skills, be able to establish workload priorities, balance diverse projects, change priorities if and when appropriate, and read and interpret contract language.
 

This individual must demonstrate a caring customer service attitude and a strong commitment to diversity and inclusion.  Must be committed to operational excellence and be able to display behaviors that support organization's core values.  We value an individual who also brings an impeccable work ethic, is honest and models a high level of integrity.  The port wants candidates who display enthusiasm, energy and a drive to succeed.  Under the direction of the Chief Executive Officer the organization's culture is built on the following values: Integrity, Customer Service, Competitive Spirit, Courage, Stewardship and Collaboration.  The port seeks candidates who can align and model these values both internally and externally and understand what it means to carry out these values in their everyday work.
 

As an employer of choice, the Port of Tacoma is proud to offer an excellent benefits package. This includes medical, prescription, vision and dental with no out of pocket employee premiums and full coverage for employee, spouse and all eligible dependents. In addition, the alliance also offers vacation, twelve paid holidays, sick leave, bereavement leave, participation in the Washington State Public Employees' Retirement System (PERS) and an employer-funded Voluntary Employee Beneficiary Association (VEBA) account for out-of-pocket health related expenses for employees and their eligible dependents. Our excellent benefits package is valued between 45%-55% of base salary. Other excellent benefits are also available.

To view more information, please visit https://www.portoftacoma.com/employment/compensation
 

01
Do you have a minimum of a Bachelor's Degree in business, procurement, contract management, public administration or a related field?
  • Yes
  • No
02
How many years of progressively responsible experience in procurement, negotiations or contract administration for public or private entities do you have?
  • 0 to less than 2 years
  • 2 years to less than 4 years
  • 4 years to less than 5 years
  • 5 years or more
03
Briefly describe your work experience in procurement, negotiations and contract administration. Please include whether your experience was with public or private entities.
04
Do you have Certified Public Procurement Officer (CPPO) certification?
  • Yes
  • No

* Required Question

Employer
Port of Tacoma
Address
1 Sitcum Plaza

Tacoma, Washington, 98421
Phone
253-383-9403

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