Election Worker II - Extra Help



Job Details

Election Worker II - Extra Help
Employer

County of Santa Clara

Salary

$45,435.52 - $54,766.40 Annually

Location

Throughout the County of Santa Clara, CA

Job Type

Extra Helping

Job Number

17-G9C-B

Department singular

County Elections

Opening Date

12/22/2017

Closing Date

Continuous

Description 123$

Under supervision of permanent Registrar of Voters' staff prepares, verifies and reviews election materials such as provisional ballots and petitions, supports election functions and performs related tasks as required.

Assignments in this classification are temporary part-time assignments, plus overtime as needed, normally during election season.

This recruitment is to establish an Extra-Help eligible list for the Registrar of Voters. 
 

Typical Tasks 420 iop

  • Assists with recruiting locations for polling places, training classes, distribution and return centers, ballot drop-off sites, and voting centers, including assisting with documentation to determine accessibility and legal compliance; 
  • Researches, compiles, and distributes reports of election data and information as needed; 
  • Assists in preparing, verifying, and processing GIS data and other records for voting districts and precincts; 
  • Maintains office files and records for election workers and volunteers, including those of a confidential nature; 
  • Recruits and trains Election Volunteers, screens volunteers for Megan's Law database and other requirements; 
  • Participates in voter education and outreach events; 
  • Advises Election Volunteers on resolutions to possible problems in accordance with procedure; 
  • Prepares, verifies, and processes Vote by Mail and Provisional Ballots, including review of challenged ballots; 
  • Prepares, verifies, and processes Petitions, including nominations, initiative, and recall, and performs second-level verifications; 
  • Proofreads translations, bilingual official ballots, sample ballot and voter information pamphlet text, department website information, publications, and other election-related voter materials; 
  • Administers candidate nominations, measures, and campaign finance filings, including preparation and maintenance of records; 
  • Issues ballots to qualified voters in person and by mail, including issuance of emergency ballots and other exceptional cases; 
  • Updates voter registration records based on information from statewide voter registration database and other government agencies, including USPS and DMV; 
  • Processes requests for voter files; 
  • Exercises considerable judgment, discretion and interpretive ability in determining the needs of callers and visitors; 
  • May offer orientation or answer procedural questions; 
  • Performs related work as required.

Employment Standards

Sufficient education and experience, which demonstrates possession of the following knowledge, skills and abilities:
 
Training and Experience Note:  The knowledge and abilities required to perform this function are normally attained through training and experience equivalent to possession of a high school diploma
 

AND

Two (2) years of work experience performing a wide variety of clerical duties, or one (1) year of work experience equivalent to that of a Santa Clara County Office Specialist II or Election Worker I.
 
Possession of a valid California Driver's license prior to appointment and the ability to qualify for and maintain a County Driver's Permit is required for some assignments.
 
Knowledge of
  • Office practices and procedures, including filing systems, financial record keeping, reference sources and preparation of correspondence and reports;
     
  • English vocabulary, grammar, spelling, punctuation and style/format;
     
  • Customer services principles, including the handling of irate and distressed people;
     
  • Computer applications, such as word processing, spreadsheet and/or database;
     
  • Basic mathematics to perform simple calculations and statistical reports;
     
  • Telephone procedures and etiquette.
 
Ability To:
  • Deal tactfully with members of the public often under stressful conditions;
     
  • Communicate effectively in providing information and assisting callers and visitors;
     
  • Use a keyboard with moderate speed and a high level of accuracy;
     
  • Use discretion in organizing activities and set priorities;
     
  • Prepare concise reports;
     
  • Interpret and apply specific laws and ordinances, office policies and procedures;
     
  • Effectively organize activities and prioritize to meet deadlines;
     
  • Operate standard office equipment;
     
  • Work evenings, weekends, and holidays, as needed due to the workload.

Benefit and Retirement information may vary from bargaining unit to bargaining unit.  Due to changes in State Law, current pension provisions described in the union contracts are not automatically applied.  Specific pension benefits for new hires who start on or after January 1, 2013 may be different than indicated in the union contracts.

Click here to access all Memoranda of Understanding and most recent Summary of Changes.

01
What is the highest level of education you have completed? (by units)
  • High School or GED equivalent
  • College (1 to 29 semester units / 1 to 44 quarter units)
  • College (30 to 59 semester units / 45 to 89 quarter units)
  • College (60 to 89 semester units / 90 to 134 quarter units)
  • College (90 to 119 semester units / 135 to 179 quarter units)
  • College (120 or more semester units / 180 or more quarter units)
  • Associate's Degree
  • Bachelor's Degree
  • Master's Degree
  • Doctoral Degree
02
How many years of work experience do you possess performing a wide variety of clerical duties?
  • None
  • Less than one year
  • One to less than two years
  • Two to less than three years
  • Three to less than four years
  • Four to less than five years
  • Five or more years
03
Do you possess one (1) year work experience equivalent to that of a Santa Clara County Office Specialist II or Election Worker I? Click here to read the Office Specialist II Job Specification Click here to read the Election Worker I Job Specification
  • Yes
  • No
04
Describe your clerical work experience. In your response, include the name of your employer(s), your job title(s), your job duties, your dates of employment and how many hours per week you worked. If none, type N/A.
05
Describe your clerical work experience in an office function assisting the general public, both face-to-face and over the phone. Include experience working with irate and distress members of the public and methods used. Also, include the type of information exchanged. Indicate employer name(s), job title(s), start/end dates of employment and hours worked per week. If none, type N/A.
06
Describe your computer experience in maintaining a database for sorting and updating computer files, retrieving information and printing reports. Include the type of data worked with, your responsibility, computer software name and level of proficiency (Beginner, Intermediate or Advanced). Indicate employer name(s), job title(s), start/end dates of employment and hours worked per week. If none, type N/A.
07
Describe your clerical work experience in an office function performing record keeping task (such as scanning, copying, updating and organizing documents) Indicate employer name(s), job title(s), start/end dates of employment and hours worked per week. If none, type N/A.
08
Select the language(s) in which you speak, read and write fluently other than English. If you are NOT interested in a bilingual position, select 'None'. NOTE: Selected candidate must be Level II language certified (speak, read & write), or, certify prior to start of assignment (extended offer is conditional upon passing all pre-employment pre-requisites).
  • Cantonese
  • Farsi
  • Mandarin
  • Spanish
  • Tagalog
  • Vietnamese
  • Other Language (Indicate language in the following question.)
  • None - English ONLY (Will only be selected for monolingual positions)
09
If you selected "Other language" in question #8, indicate the language(s) in which you speak, read and write fluently other than English. NOTE: Selected candidate must be Level II language certified (speak, read & write), or, certify prior to start of assignment (extended offer is conditional upon passing all pre-employment pre-requisites). If not applicable, type N/A.

* Required Question

Employer
County of Santa Clara
Address
70 W. Hedding Street
8th Floor, East Wing
San Jose, California, 95110
Phone
(408) 299-5830
Website
http://www.sccjobs.org/

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