Accounting Assistant



Job Details

Accounting Assistant
Employer

City of Santa Barbara

Salary

$50,723.14 - $61,654.06 Annually

Location

Santa Barbara, CA

Job Type

Full-time Unclassified

Job Number

01374

Department

Finance

Opening Date

11/28/2017

Closing Date

Continuous

THE POSITION

Under general supervision, perform a variety of specialized clerical, accounting, bookkeeping, accounts payable and payroll duties. Review and audit invoice entries for accounts payable; prepare and process accounts payable warrants; review credit card statements and ensure expenditure authorization; reconcile and prepare claims payments such as deferred compensation, PERS, and health insurance benefits; initiate Tax Deposits to Federal and State agencies and create journal vouchers for posting from tax accounts and bank accounts; process blanket purchase order payments; maintain logs; collect, count, audit and prepare paperwork for service or payments; assist departments and employees by providing fiscal information, explaining procedures, and responding to questions; operate a personal computer; participate in the retrieval, processing, auditing, and reconciliation of payroll time sheets; perform a variety of clerical duties including answering the telephone, typing, maintaining files and records, copying and processing the mail; collect, compile and analyze information; prepare a variety of reports; conduct special studies. Other duties may include various accounting projects, record management, and general administrative and clerical support. Current vacancy is eligible for an additional 2.5% confidential pay and is located in the Payroll/Accounts Payable division of Finance. The eligibility list established from this recruitment may be used to fill future vacancies in other City Departments.

EMPLOYMENT STANDARDS

Knowledge of: Journey level clerical and accounting principles and procedures; modern office procedures and computer equipment, including spreadsheet applications; principles and procedures of record keeping; basic arithmetic.

Skill in: Operating a personal computer, ten key, and standard office equipment. Proficiency with Windows, Word, and Excel is desirable.

Ability to: Perform a variety of accounting and bookkeeping duties; accurately tabulate, record and balance assigned transactions; operate a ten-key, computer, and standard office equipment; maintain a variety of records and files. Perform a variety of clerical activities; prepare routine financial reports; and direct the work of clerical personnel. Understand and carry out oral and written instructions; communicate clearly and concisely, both orally and in writing; establish and maintain cooperative working relationships with those contacted in the course of work. Maintain physical condition necessary for sitting for prolonged periods of time.

Experience: Two years of accounting or bookkeeping experience or the equivalent; supplemented by college level coursework in accounting/bookkeeping.

License: Applicant may be required to possess a valid CA drivers' license at time of appointment.

SELECTION PROCESS

It is important that your application and responses to the supplemental questionnaire show all the relevant education, training and experience, knowledge, skills and abilities that you possess which qualify you for this position. Applications and supplemental questionnaires may be rejected if incomplete. Applications and responses to the supplemental questionnaire will be reviewed and the most qualified candidates will be invited to participate in the selection process, which may consist of a written exam, oral exam, practical exam and/or applicant rating. Candidates receiving a passing score will have their names placed on the eligibility list.

FILING DEADLINE

OPEN UNTIL FILLED. PLEASE APPLY BY 5:00 P.M. ON FRIDAY, DECEMBER 15, 2017 FOR PRIORITY CONSIDERATION.

THE SALARY RANGE consists of five steps, each representing an increase of approximately five percent. STEP INCREASES, through the top salary step, are tied to job performance. Employees receive annual performance reviews.

THE FOLLOWING BENEFITS may vary and are subject to collective bargaining:

Note: Part-time employees receive pro-rated benefits, e.g., 50%, 60%, etc.

  • The City is a member of the Coastal Housing Partnership, which offers home loan assistance and rental reductions.

  • 9/80: Standard Citywide 9/80 work schedule with closures on alternate Fridays.

  • Flexwork/Telecommuting is available.

  • Bilingual pay may be available at a rate of $64 / pay period.

  • Vacation is accrued at 80 hours / year, increasing with City service.

  • Personal Leave (32 hours) is provided each July 1st at the start of the fiscal year (pro-rated the first year).

  • Sick leave is accrued at the rate of 96 hours / year.

  • Holidays: 10 holidays (80 hours) are observed / year.

  • PERS Miscellaneous formula: "Classic" members: 2.7% @ 55; employee contributes 9.810% of salary. "New" members: 2% @ 62; employee contributes 6.75% of salary. The City does not participate in Social Security.

  • Insurance including medical, dental and vision benefits is available under a group plan. The City pays a monthly maximum of $1,110.01 towards medical, $82.66 towards dental, and $10.21 towards vision.

  • Cafeteria 125 Plan: Employees who opt-out of the group insurance coverage may be eligible for a cash pay-out of up to $362.38 / month.

  • Life Insurance: City-paid term life insurance ($50,000) is provided.

  • Employee Assistance Program: A City-paid EAP is available for employees and members of their household.

  • Long-term Disability Insurance is provided.

  • State Disability Insurance (SDI) is provided. Employee pays 1.1% of salary (pre-tax).

  • Deferred Compensation Savings Plans (457) are available to employees through a deferred compensation program.

  • Uniforms will be provided by the City to those employees required to wear a uniform.

  • Employee must pay an amount equal to 1.45% of salary toward Medicare. An equal amount is paid by the City.

UNION AGENCY SHOP

This classification is represented by Service Employees International Union (SEIU), Local 620, which has an agency shop agreement with the City of Santa Barbara in its Memorandum of Understanding. As a result, each employee in the Unit shall be required to: 1) join the union and pay full union dues, 2) not join the union and pay the agency shop fee, or 3) pay the agency shop fee to a charity if a member of religious organization which forbids union membership.

01
Describe your experience processing, auditing and reconciling the following fiscal documents: A) Contract Invoices/Progress Payments; B) Budget Reports; C) General Ledgers/Subsidiary Ledgers (Examples of subsidiary ledgers would be accounts receivable, accounts payable, payroll); and D) Quarterly Reports
02
Describe your experience with computerized accounting systems, including actual software and database applications with which you are experienced (Windows, Word, Excel). Rate your level of skill with Word and Excel: Basic, Intermediate or Advanced.
03
Briefly describe your experience working independently and detail the methods you use to work on multiple tasks.

* Required Question

Employer
City of Santa Barbara
Address
735 Anacapa Street
P.O. Box 1990
Santa Barbara, California, 93102-1990
Phone
(805) 564-5316
Website
http://www.santabarbaraca.gov

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