Associate Athletics Director for Development (Administrator II) / University Advancement



Job Details

Associate Athletics Director for Development (Administrator II) / University Advancement
Employer

California State University, San Bernardino

Salary

Depends on Qualifications

Location

San Bernardino, CA

Job Type

Full-Time

Job Number

2017-00786

Division

University Advancement

Department

University Advancement

Opening Date

11/09/2017

Closing Date

Continuous

Overview



Employment Status: Full-time, "exempt" position, included in the Management Personnel Plan (MPP)
 
Work Schedule: Monday through Friday, 8:00 A.M.­ 5:00 P.M., including occasional nights and weekends.
 
First Review Deadline: This position will remain open until filled. First review date for applications will be November 23, 2017.

"Please attach a cover letter, resume (or curricula vitae) and diversity statement. The diversity statement may include your interpretation of diversity, inclusion, gender equity and must include specific examples of how your educational/professional experiences, background/philosophy has prepared you for the role you are applying for at California State University, San Bernardino. (Maximum 250 words)"

Typical Activities

The Associate Athletics Director for Development is the advancement professional assigned to perform fundraising for a dynamic and growing athletics program. Under the direct leadership of the Associate Vice President for Development, the Associate Athletics Director for Development will work with the Director of Athletics, coaches and department leaders and coordinate with other college Development Directors, Stewardship, Annual Giving and the Office of Corporate and Foundation Relations.
 
The  Associate Athletics Director for Development will maintain a successful comprehensive individual giving major gifts program that includes planning and implementing strategies for identifying, cultivating, and soliciting top prospects with the goal of annual increases in both the number and amount of gifts received. The Associate Athletics Director for Development is responsible for maintaining an active portfolio of current and prospective major gift donors. 

The  Associate Athletics Director for Development will serve as the primary point person for gift reporting of charitable contributions to the Athletics Department. This position requires a strong commitment to philanthropy, effective communication and writing skills, strong prospect research and organizational skills, and a proficient knowledge of all related fundraising, tax, and legal areas. 
 
TYPICAL RESPONSIBILITIES

INDIVIDUAL GIVING PROGRAM
The  Associate Athletics Director for Development is responsible for managing a portfolio of prospective and current donors and securing gifts primarily at the major giving ($10,000 or greater) level. Responsibilities include:
 

  • Providing active leadership in the identification, cultivation, solicitation, and stewardship of donors and prospects, including alumni, parents, past student leaders, friends of the university, emeritus faculty, and others;
  • Personally visiting with prospective donors and managing the University's relationship with assigned prospects and donors;
  • Delivering timely and effective follow-up to prospects and donors, press releases, and communication materials;
  • Formulating and executing short-term and long-term strategic plans to include specific and measurable targets regarding definite fundraising, prospect management, personal contacts, stewardship activities, and solicitations goals;
  • Working closely with the Director of Athletics, department chairs, and coaches to establish charitable giving needs, opportunities and sponsorships;
  • Establishing and maintaining effective working relationships across campus, ensuring that fundraising activities are coordinated with other development staff members and university initiatives;
  • Designing and executing effective fundraising and cultivation events;
  • Working with staff from the division's advancement services office and prospect strategy staff to consistently ensure the freshness, correctness, and security of the advancement database including prospect, donor, and alumni records;
  • Collaborating with the Office of Strategic Communication to market priority programs to on-campus and off-campus constituents through publications and other communication methods, improving awareness, and expanding support;
  • Ensuring best practices in donor stewardship activities including appropriate individual and organizational donor recognition;
  • Coordinating stewardship of Athletic Department scholarship endowments and awards;
  • Planning and conducting sponsorship programs and activities designed to increase the visibility and support for Athletic Department programs which includes creating sponsorship proposals, soliciting potential sponsors, and coordinating fulfillment of sponsorship benefits.
  • Effectively communicating university and Athletic Department goals and priorities in support of development;
  • May be required to supervise a development associate, student assistants, and other support staff.

UNIVERSITY ADVANCEMENT PARTICIPATION
The  Associate Athletics Director for Development is part of an effective University Advancement team and shall:
 
  • Participate in divisional strategic planning, goal setting, event planning, and project status sessions;
  • Maintain the highest standards of campus development procedures and protocols utilizing various forms, report formats, databases, and clearance procedures;
  • Collaborate with the Office of Strategic Communication to ensure that all development-oriented pieces, communications, and events adhere to campus-wide and divisional graphics and professional communication standards;
  • Integrate development efforts with central advancement staff and the various services in place including working with the division's gift processing staff to ensure accurate gift recording and receipting;
  • File detailed contact reports with central advancement;
  • Assist with general donor cultivation, solicitation, and stewardship as part of a development team that attracts additional support that is important to all colleges, schools, and programs;
  • Represent programs, the division, and the university in the community by attending events, participating in local organizations, and serving on community-based boards.

Minimum Qualifications

This position requires a self-starter with strong written and oral communication skills, well-developed computer skills, and the ability to work in a team-oriented environment.
 

  • A bachelor's degree from an accredited university required, preferably in the fields of English (writing), business, marketing, or communication. A valid California driver's license and a private automobile with required insurance are required.
  • One – three years of experience securing grant and/or sponsorship support from foundation and corporate funders preferably at the six-figure level.
  • One - three years of progressively responsible and successful major gifts, sales, or fund-raising experience, including program planning and personal solicitation.
  • Excellent oral and written skills required to write successful grant proposals and appeals, and communicate effectively with a variety of constituents, including high-profile leaders and donors.
  • Knowledge of the financial structure of donations, grants, and contracts including cash, gifts-in-kind, stocks, securities, planned gifts, endowments, and real estate is required.
  • Ability to establish and maintain effective working relationships, on and off campus, serving in a leadership role, and as a liaison and representative of the department, division, college, and the university is required. Must demonstrate accepted business and professional etiquette in all dealings with constituents and colleagues.
  • Demonstrated ability and success in donor/client identification, cultivation, solicitation, and stewardship of foundations, corporations, and individuals at the major giving level of support.
  • Ability to assess and interpret the needs and wishes of prospective donors, and to translate these into effective action plans.
  • Ability to gather data, analyze information, and prepare reports.
  • Ability to work evenings and weekends when required due to grant deadlines, donor meetings, events, and activities.
  • Demonstrated ability to reflect the highest standards of professional conduct and integrity.
 
Skills
  • Exceptional communication, writing, and editing abilities. Strong research and problem-solving skills. Excellent attention to detail.
  • Proficiency in locating and synthesizing materials from multiple sources.
  • Ability to interpret, analyze, and summarize complex biographical, business, and financial data. High degree of organization and initiative.
  • Ability to handle deadlines and changing priorities with good judgment.
  • A well-developed sense of curiosity, ingenuity, and perseverance.
  • Complete respect for confidentiality.
  • Strong team player. Ability to work cooperatively with all levels of the organization.
 
PREFERRED QUALIFICATIONS
  • Experience with development and research databases such as Advance, Raiser's Edge, Reeher, and/or Foundation Directory strongly preferred.
  • Advanced degree preferred. Experience working in a higher education setting desired.

Supplemental Information

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. 

This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html

This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)

You have medical, dental and vision plans from which to choose coverage.  You may cover yourself and your eligible spouse or domestic partner and children.  You are eligible to enroll in coverage if you are appointed at least half-time and for more than six months.  If you enroll on a timely basis, coverage begins on the first of the month after your date of hire.  You also may enroll during any annual open enrollment period.

HEALTH CARE

Medical Benefits - You have a choice of several Health Maintenance Organizations (HMOs), depending on location, or Preferred Plan Provider (PPO) insurance plans through the California Public Employees' Retirement System (CalPERS)).  You and the CSU share the cost of coverage, with the CSU paying the greater portion of the monthly premium.  You may pay your portion of the cost on a pre-tax basis through the Tax Advantage Premium Plan (TAPP).

Dental Benefits – You may choose between two dental plans:  a traditional indemnity (fee-for-service) plan allowing you to see almost any dental provider, or a "dental HMO" plan offering a network of dentists from which to choose.  Currently, the CSU pays the full dental premium for you and your eligible dependents.

Vision Benefits – Vision coverage includes an annual eye exam, and glasses or contact lenses every other year.  Currently, the CSU pays the full vision premium for you and your eligible dependents.

Cobra Benefits – If you lose your eligibility for medical, dental, and vision benefits under specified circumstances (for example, you leave employment with the CSU), the Consolidated Omnibus Budget Reconciliation Act of 1986 (COBRA) and the Omnibus Budget Reconciliation Act of 1989 (OBRA) allows you to continue to receive health care coverage at your expense.  You and your dependents can receive COBRA benefits for up to 18, 29 or 36 months, depending on the circumstances.

FLEXIBLE BENEFITS PLANS

FlexCash – If you waive the CSU medical and/or dental coverage because you have other non-CSU coverage, you can receive additional cash in your paycheck each month.  You will be taxed on this additional income.  Currently, you can receive $128 FlexCash per month if you waive medical coverage and $12 FlexCash per month if you waive dental coverage.

INCOME PROTECTION BENEFITS

Long-Term Disability Insurance (LTD) – Long-Term Disability Insurance (LTD) replaces part of your income should you be disabled more than 180 days, regardless of the cause.  LTD is designed to supplement other sources of disability benefits, including IDL, Social Security, CAL PERS retirement or any other group disability plan.  The plan pays 66 2/3 percent of your salary, up to a maximum benefit of $10,000 per month.

SURVIVOR PROTECTION BENEFITS

Life and Accidental, Death & Dismemberment (AD&D) Insurance – The CSU provides you with $100,000 of basic term life insurance coverage and $100,000 of basic accidental death and dismemberment (AD&D) insurance coverage.  The CSU pays the full cost of this coverage; however, the value of any coverage over $50,000 is considered taxable "imputed income".  You have the option of waiving coverage above $50,000.  Coverage is automatic and effective on the first of the month after your date of hire.

ADDITIONAL CSU BENEFITS

CSU Fee Waiver Program – If you are a full-time employee, you are eligible each term to waive certain fees at a CSU campus for a maximum of two courses or six units, whichever is greater.  You may transfer your fee waiver benefit to your spouse, domestic partner, or child, however, not all of the fees may be waived or reduced for your dependents.

RETIREMENT PLANS

CalPERS Retirement Plan – The California Public Employees Retirement System is a defined benefit retirement plan that provides lifetime benefits based on members' years of service, age, and final compensation.  Full-time employees appointed for at least six months, or part-time employees working at least half-time and appointed for at least one year, are automatically enrolled in the CalPERS Retirement Plan. 

Depending on hire and/or membership date, employees are placed in one of three retirement formulas.  Each formula determines the employee contribution rate, and the benefit factor and final compensation period used to calculate retirement allowance.
  
Retirement Plans 


 
Employee Contribution
2% @ 55.  2% @ 60. 5% less a $513 exclusion.  2% @ 62 (there is not an exclusion) is 6.75% for contribution.
 
MPP Public Safety 
3% at 50
(12 months highest consecutive compensation) 
2.5% at 55
(36 month average compensation) 
2.5% at 57
(36 month consecutive, subject to cap)
 
Employee
 
Contribution8% of monthly salary, less an exclusion allowance of $2388% of monthly salary, less an exclusion allowance of $2389% of monthly salary, less an exclusion allowance of $238
 
Pre-Tax Savings Plans – As a CSU employee, you have three voluntary retirement savings plans available to you, which allow you to invest pre-tax dollars to supplement your CalPERS Retirement Plan benefit.  They are:

  • The CSU 403(b) Tax Sheltered Annuity (TSA) Plan
  • The Savings Plus 401(k) Thrift Plan
  • The Savings Plus 457 Deferred Compensation Plan
You may participate in any or all of the plans.  Each is governed by a different section of the IRS Code resulting in different rules and provisions.

TIME-OFF BENEFITS – (Paid Leave)

Holidays – The CSU offers employees 14 paid holidays each year; 13 scheduled on specific days and one you may take any time during the year.

Vacation – You earn two vacation days (16 hours) per qualifying monthly pay period.  If you have less than 10 years of service with the CSU, you can accrue up to a maximum of 384 hours (48 days); if you have more than 10 years, the maximum is 440 hours (55 days).  Part-time employees accrue vacation on a prorated basis.

Sick Leave – For each month of continuous service, you accumulate eight hours of credit for sick leave with pay.  Part-time employees accrue sick leave on a prorated basis.

Maternity/Paternity/Adoption Leave – You are eligible for 30 days of paid maternity/paternity/ adoption leave starting within 60 days of the arrival of your new child.

01
Are you a current CSU San Bernardino employee?
  • Yes
  • No
02
What is your current classification title at CSU San Bernardino? (This should be your classification rather than your working title.) If you are not affiliated with CSU San Bernardino, please write in Not Applicable.
03
What is your highest level of education?
  • High School Diploma or GED Equivalent
  • Associate/ Vocational Degree or Equivalent
  • Bachelor's/ Undergraduate Degree or Equivalent
  • Master's Degree or Equivalent
  • Postgraduate Degree or Equivalent
04
Do you possess a current California Driver's License?
  • Yes
  • No
05
Please indicate your experience of progressively responsible/successful major gifts, sales or fund-raising, Including program planning and personal solicitation.
  • Less than one year of experience
  • 1 year but less than 2 years of experience
  • 2 years but less than 3 years of experience
  • 3 years but less than 4 years of experience
  • 4 years but less than 5 years of experience
  • More than 5 years of experience
06
Do you possess the demonstrated ability and success in donor/client solicitation and cultivation?
  • Yes
  • No
07
Please describe in detail your experience managing and supervising support staff.
08
Please explain how your proven success in goal achievement for operating, capital, and endowment fund development, including a track record of closing six and seven figure gifts/sales matches the requirements of the position.
09
Did you attach a cover letter, resume and diversity statement with application materials? (All items are required. Failure to attached documents will disqualify your application)
  • Yes
  • No

* Required Question

Employer
California State University, San Bernardino
Address
5500 University Parkway

San Bernardino, California, 92407
Phone
(909) 537-5138
Website
http://www.csusb.edu

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