Administrative Support Positions



Job Details

Administrative Support Positions
Employer

St. Louis County

Salary

See Position Description

Location

Throughout St. Louis County, MO

Job Type

Full-Time

Job Number

OA

Department

Various Departments

Opening Date

09/11/2017

Description

St. Louis County has a variety of Administrative Support positions working in each of our departments.  Each position is different but all are critical to serving citizens in their own unique way.  These positions staff offices geographically located throughout St. Louis County.  While most of our vacancies are for full-time positions, opportunities for part-time or on-call vacancies may occur as well.  We are looking for candidates who are dedicated to "Service with Purpose" and possess excellent office and customer service skills.

We are currently accepting applications and will establish an eligible list to fill current and future vacancies.  Applications are valid for six months after the date of submission.  If you are not notified within six months, you will need to reapply.

Administrative Support positions work within the following job classifications and pay ranges:

  • Office Services Representative  Starting salary range $11.68-$13.80 hourly
  • Office Services Specialist  Starting salary range $12.88-$15.46 hourly
  • Secretary  Starting salary range $12.88-$15.46 hourly
Applicants hired full time on or after January 17, 2018 will be participating in the revised retirement plan.  New employees will be required to contribute 4% of their salary to this plan.

Examples of Duties

While each position is different, some general duties include:

Office Services Representative:

  • Providing customer service in person, by telephone, and email.
  • Utilizing various software applications to perform word processing, data entry, and spreadsheet functions.
  • Preparing and maintaining computerized reports.
  • Receiving, sorting, and distributing incoming mail.
  • Reviewing documents and correspondence for accuracy and completion.
  • Sorting and filing documents as necessary.
  • Performing related work as necessary.
Office Services Specialist:
  • Interpreting, verifying, updating, recording, and processing information and documents based on a technical knowledge of the unit's operation and relevant policies, statutes, ordinances, and codes.
  • Issuing and approving application for permits, licenses, or bonds.
  • Interacting with the general public and County Department contacts.
  • Providing technical assistance and guidance to employees and the general public.
  • Performing related work as necessary.
Secretary:
  • Performing a variety of administrative work by providing clerical support to a manager or work unit.
  • Preparing memos, correspondence, forms, charts, tables, and technical and/or confidential reports and summaries.
  • Receiving and screening incoming calls, answering and processing inquiries or referring calls to the appropriate individual.
  • Greeting visitors, ascertaining the nature of business and answering inquiries or referring to the appropriate individual.
  • Scheduling, coordinating, and confirming appointments, services, meetings, and travel arrangements.
  • Posting invoices, preparing requisitions, and assisting with budget preparation and monitoring.
  • Performing related work as necessary.

Minimum Qualifications

Candidates must meet the minimum qualifications for each job classification in which they are interested. 

Qualifications are as follows:

  • Office Services Representative candidates must possess a high school diploma or equivalent preferably including some customer service experience.

  • Office Services Specialist and Secretary candidates must possess three years' relevant work experience. 

For all positions, education may be considered in lieu of experience.

Additional Information

SELECTION AND APPOINTMENTA selection committee will evaluate the qualifications of each applicant which will include recentness and appropriateness of the applicant's education and experience, answers to the supplemental questions, results of employment references investigated and any other appropriate information available.

The selection committee will admit to the interview only those persons who possess the most job related qualifications and may establish admittance criteria beyond the minimum qualifications stated above.  The interview will comprise 100% of the applicant's earned grade.  A candidate must earn a qualifying grade of 70 or more on the interview to be eligible for appointment.

The five top ranking candidates, based on the final grade, will be certified to the Department Director/Appointing Authority who will make the final decision.

All applicants conditionally offered a permanent part time, full time, term or on-call position will be required to submit to urinalysis to screen for illegal drug use prior to appointment.  Screening will be performed by a reputable clinical laboratory.  The cost of screening will be covered by the County.

HOW TO APPLYApplicants interested in applying for this position should visit our website at www.stlouisco.com/personnel/jobsearch .  We only accept On-line applications.  If you do not have access to a computer with web access, we have a kiosk that you may use in our office located at 41 S. Central 7th Floor, Clayton, Missouri 63105.

EQUAL EMPLOYMENT OPPORTUNITY POLICYThe policy of the Civil Service Commission of St. Louis County is to support fair and equitable employment opportunities for all persons regardless of race, color, religion, sex, national origin, age, disability/handicap condition, sexual orientation, gender identity, marital status, veterans' status or political affiliation.  Call the Division of Personnel at (314) 615-5429 for more information on this policy.

St. Louis County
Division of Personnel, 7th Floor
Clayton, MO 63105
(314) 615-5429
An Equal Opportunity Employer
Hearing Impaired TTY:  (314) 615-5889
Fax:  (314) 615-7703

www.stlouisco.com
 


Paid medical insurance, 20 days PTO the first year (paid time off) based upon seniority, 10 paid holidays.  Employees hired full time on or after January 17, 2018 will be participating in the St. Louis County revised retirement plan.  Employees will be required to contribute 4% of their salary to this defined benefit  plan with vesting after 7 years, paid life insurance, credit union, 457 Deferred Compensation Plan, pre-tax premium pay plan, dependent care and medical expense reimbursement plans, and short and long term disability insurance.

St. Louis County offers its employees many excellent benefits. These benefits are available to full-time or part-time personnel as noted.

Please click www.stlouisco.com/YourGovernment/CountyDepartments/Personnel/BenefitsforCountyEmployees
to view all of our benefits.

 




 

01
I understand that, in order to be further considered for this position, my application must be thoroughly completed and reflect all relevant experience.
  • Yes
  • No
02
Please indicate each position in which you are interested. Candidates must meet the stated minimum qualifications for each job classification in order to be considered.
  • Office Services Representative Starting salary range $11.68-$13.80 hourly
  • Office Services Specialist Starting salary range $12.88-$15.46 hourly
  • Secretary Starting salary range $12.88-$15.46 hourly
03
Please indicate the job areas in which you are interested:
  • Customer Service
  • General Office
04
Please select all types of employment that you are willing to accept:
  • Full-time
  • Part-time
05
Please select all geographic locations where you are willing to work:
  • Clayton
  • North County
  • South County
  • West County

* Required Question

Employer
St. Louis County
Address
41 South Central
7th Floor
St. Louis, Missouri, 63105
Phone
314-615-5182

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