Legal Clerk II (SR-12)



Job Details

Legal Clerk II (SR-12)
Employer

County of Kaua‘i

Salary

$32,856.00 Annually

Location

Kauai, HI

Job Type

Various

Job Number

1718-010

Department

Various

Opening Date

07/01/2017

Closing Date

Continuous

Recruitment Number

Recruitment No. 1718-010 Open Competitive

Open: Includes all interested individuals including members of the general public

Eligible lists may be used for temporary and permanent vacancies for the class of work during the life of the eligible list.  Temporary appointments may lead to conversion to permanent employment.

Duties Summary

Performs a wide variety of legal clerical work in support of staff attorneys to include preparing, checking, and processing legal forms, documents, and related materials, locating and abstracting information from legal files and records, and gathering and organizing relevant material for use in legal proceedings; and performs other related duties as required.

Minimum Qualification Requirements

Applicants must meet all the requirements for the position they are seeking as of the filing date of their application, unless otherwise specified.

Please note that unless specifically indicated, the required education and experience may not be gained concurrently.  Your possession of the required amount of experience will not in itself be accepted as proof of your qualification for the position.  Overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position. 

Note: Calculation of experience is based on full-time, 40-hour work weeks.  Part-time experience must be pro-rated.  Example: Twelve months of experience at 20 hours per week is equivalent to six months of experience.  In addition, hours worked in excess of 40 hours per week will not be credited.  Example: Twelve months of experience at 60 hours per week is equivalent to one year, not one and one-half years.

Training and Experience: A combination of education and experience substantially equivalent to graduation from high school, and two years of legal clerical work experience involving the preparation, typing and processing of a variety of legal forms and documents which required knowledge of common legal terminology, procedures, practices, forms and documents.

License Requirement: None

Knowledge of: legal terminology; form, content and use of legal documents; legal processes and procedures; the various types of court actions and associated processes; filing methods and systems; grammar, spelling and word usage; law office practices and procedures.

Ability to: prepare and process standard forms needed for specific legal actions; locate and abstract data from legal files and records; establish and maintain case files and systems of legal records; operate computer equipment to input, verify, update and extract data from information systems; provide information to defendants, witnesses, attorneys, court personnel, and the general public; explain legal processes, procedures and/or departmental policies; work within constant time constraints and deadlines; type at a rate of 40 net words per minute; as applicable to specific positions, take dictation at a rate of 80 words per minute and transcribe notes accurately; deal effectively with employees, attorneys, court personnel and the public.

Health and Physical Condition: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties.

Additional Job Information

Required Forms and Documentation:

  1. Copy of your high school diploma or equivalent
  2. Evidence of education (degree or transcript).  A legible photo copy of an official transcript will be accepted.  DHR reserves the right to request an official copy if substituting education for experience.
**SUBSTITUTION OF EDUCATION FOR EXPERIENCE**
  1. Successful completion of a substantially full-time legal secretary curriculum of one semester leading to a certificate at an accredited community college, business or technical school which included courses in legal documents preparation, legal terminology, and legal office practices and procedures may be substituted for six (6) months of the specialized experience.
  2. Successful completion of a substantially full-time legal assistant/paralegal curriculum at an accredited community college, business or technical school may be substituted for the Specialized experience on the basis of fifteen (15) semester credit hours of satisfactorily completed course work for six (6) months of experience, up to a maximum of two (2) years.
NOTE: Transcripts downloaded from the internet are NOT acceptable.  Copy of your high school diploma and/or education degree or transcripts MUST be submitted in order to be given credit.  Copies will not be returned.  Mail or drop off: Department of Human Resources, 4444 Rice Street, Suite 140, Lihue, HI 96766 or email at hrrecruitment@kauai.gov within 7 calendar days from filing this application.  Office hours are Monday through Friday (except holidays) from 7:45 a.m. to 4:30 p.m.

Examination:The examination will consist of a training and experience evaluation based on the applicant's education and experience as presented in the application. Be certain to list all pertinent training and experience, as this may be important in determining your examination score. It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week.

For further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the Internal Complaint and Merit Appeals Board Processes please visit our website at www.kauai.gov.

NOTE: Persons selected for employment will be required to pass a suitability background investigation which may include, but not limited to, an oral interview, reference check, drug screening, pre-employment medical exam, psychological assessment, polygraph test, as applicable to the position to their employment. 

What are the benefits of being a County Employee?
Vacation: Based on the different bargaining union contracts.

Sick Leave: Based on the different bargaining union contracts.

Holidays: 13 days per year plus certain election days.

Retirement: The County provides the State of Hawaii Employees' Retirement System (ERS) for eligible employees.

Social Security: The County matches the employee's social security compensation.

Health Insurance: The County pays a part of the premiums for each eligible employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan, (The Hawaii Employer-Union Health Benefits Trust Fund).

Flexible Spending Accounts: Eligible employees may increase their take-home pay by having the County deduct the cost of health care premiums before payroll taxes are withheld.

Group Life Insurance: The County provides a free life insurance policy for employees.

Workers' Compensation/Accidental Injury Leave/Temporary Disability Insurance.

Other Benefits: Employees are eligible to join the Government Employees Federal Credit Union, and State of Hawaii Island Savings Plan.

Benefits are subject to legislative and negotiated changes.

01
REQUIRED SUPPLEMENTAL QUESTIONS. The information provided to these Supplemental Questions will be used in combination with your application to determine whether you meet the qualification requirements and/or your final score. Failure to provide detailed and complete information may result in your application being rejected or you receiving a lower score. Please do not submit a resume in place of completing the Supplemental Questions. In general, proof of education obtained from and/or submitted through the internet will not be accepted. Education obtained outside the United States must be comparable to education earned at an accredited school in the United States. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript. Any information you submit may be verified. Supporting documents must be submitted within seven (7) days of the filing of your application.
When applying for this position, I understand that I must thoroughly complete the Education and Work Experience Sections of my application and the Supplemental Questions. This includes a detailed description of each position that I feel qualifies me for the job I am seeking. I have read the above statement and understand that failure to provide sufficient detailed information may result in my application being rejected or my receiving a lower examination score. I also understand that I may not submit resumes in lieu of filling out the application or answering the Supplemental Questions. However, I may attach a resume to the application to provide additional information.
  • I acknowledge I have read and understood the above information.
02
Applicants must meet all the requirements for the position they are seeking as of the filing date of their application, unless otherwise specified. Please note that unless specifically indicated, the required education and experience may not be gained concurrently. Your possession of the required amount of experience will not in itself be accepted as proof of qualification for the position. Overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position. Note: Calculation of experience is based on full-time, 40-hour work weeks. Part-time experience must be pro-rated. Example: Twelve months of experience at 20 hours per week is equivalent to six months of experience. In addition, hours worked in excess of 40 hours per week will not be credited. Example: Twelve months of experience at 60 hours per week is equivalent to one year, not one and one-half years.
  • I acknowledge I have read and understood the above information.
03
CITIZENSHIP. You must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment. The requirements for Citizenship must be met at the time of hire. Please note to be eligible for employment consideration, applicants must meet all public employment requirements, including citizenship/work authorization requirement. Our public employment law (Section 78-1 (c) of the Hawai'i Revised Statutes) states in pertinent part: "All persons seeking employment with the government of the State or in the service of any county shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States, (emphasis added) and shall become residents of the State within thirty days after beginning their employment and as condition of eligibility for continued employment." For example: F-1 status and H1-B status have restrictions placed on the authorization to work in the United States.
  • I acknowledge I have read and understood the above information.
04
EDUCATION. Do you possess a combination of education and experience substantially equivalent to graduation from high school? NOTE: To be given credit you must submit a copy
  • Yes
  • No
05
SUBSTITUTE EDUCATION FOR EXPERIENCE Did you:
  1. Successfully complete a substantially full-time legal secretary curriculum of one semester leading to a certificate at an accredited community college, business or technical school which included courses in legal documents preparation, legal terminology, and legal office practices and procedures may be substituted for six (6) months of the specialized experience; OR
  2. Successfully complete a substantially full-time legal assistant/paralegal curriculum at an accredited community college, business or technical school may be substituted for the Specialized experience on the basis of fifteen (15) semester credit hours of satisfactorily completed course work for six (6) months of experience, up to a maximum of two (2) years.
NOTE: To be given credit you must submit a copy
  • Yes
  • No
06
EXPERIENCE. Do you possess two (2) years of legal clerical work experience involving the preparation, typing and processing of a variety of LEGAL forms and documents which required knowledge of common terminology, procedures, practices, forms and documents?
  • Yes
  • No
07
EXPERIENCE. In addition to the general clerical experience, this class of work requires ONE year of clerical and typing work in a law office. Please identify each job you feel meets this requirement and provide the following information for each:
  1. Name of employer;
  2. Your title;
  3. Complete dates of employment (from and to; month/year);
  4. Average number of hours spent per week on preparing, typing, processing and filing legal forms and documents and related duties;
  5. A detailed description of your legal clerical duties. (Types of legal documents you prepared, typed and filed; describe how your work demonstrated knowledge of court functions, procedures and processes (e.g., requirements for submitting court documents, court filing deadlines, etc.); other types of legal office clerical procedures you carried out.)
Clearly and specifically describe you role in processing these legal documents. TREAT EACH CHANGE IN EMPLOYER OR POSITION SEPARATELY.
08
Supporting documents as described in the job posting (Required Documentation) must be on file or received within seven (7) calendars days with the Department of Human Resources (DHR) to complete your application. If you previously submitted documentation with no expiration date you may call or visit our office to verify that we have these documents on file. NOTE: A valid driver's license needs to be verified with every new application submitted that requires a driver's license. Please select from one of the following statements below:]
  • Supporting documents are attached.
  • Supporting documents are forthcoming and will be mailed or dropped off to: Department of Human Resources, 4444 Rice Street, Suite 140, Lihue, HI 96766.
  • Not applicable.

* Required Question

Employer
County of Kaua‘i

Apply

OnlineApplication

Warning! You are using Internet Explorer 8. Some features of the Online Application are not fully supported in this version. Please upgrade to a later version of Internet Explorer for optimal performance.

Loading ...