ABSTRACTOR VI (HAWAIIAN LANGUAGE) (SR-15) - OAHU



Job Details

ABSTRACTOR VI (HAWAIIAN LANGUAGE) (SR-15) - OAHU
Employer

State of Hawai'i

Salary

$3,077.00 - $4,924.00 Monthly

Location
State of Hawaii Executive Branch
Job Type

Various

Job Number

217380

Department ND

Various

Opening Date

07/01/2017

Closing Date

Continuous

Bargaining Unit

03

Recruitment Information

Recruitment Number 217380 - Downtown, Island of Oahu Employment Only.

Note: The starting monthly salary is at the minimum rate of pay advertised above.

A continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the Civil Service Hawaii State Government Jobs page of our website.

Duties Summary

Examines land titles by searching public records, examining legal documents, and summarizing and recording pertinent information from these documents that are essential to determining ownership and condition of title to land subject to acquisition by the State; prepares worksheets showing the history of the title and all encumbrances, restrictions and covenants affecting the titles; reviews land transaction documents for purposes of indexing information reflecting changes in land ownership or land titles; and performs other related duties as assigned.

Minimum Qualification Requirements

To qualify, you must meet all of the following requirements:

Special Language Requirement - Applicants MUST possess knowledge of and the ability to speak, write and read the HAWAIIAN LANGUAGE in addition to the English Language as you will be required to read historical land documents and non-technical material written in the Hawaiian Language. If you do not have this ability, your application will be rejected.

General Experience: Two (2) years of progressively responsible work experience involving one or a combination of the following: a) preparing; b) reviewing; or c) extracting information from legal documents and/or records dealing with real property ownership or transactions.

Specialized Experience: Two (2) years of progressively responsible work experience involved in the examining and analyzing of real property ownership records and documents to determine and evidence title to real property.

Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements will apply (click link below).
Note: There is no substitution for the Hawaiian Language requirement.

Driver's License: A valid driver's license is required at the time of appointment.

The information provided above represents a summary of the Minimum Qualification Requirements. To view the Requirements in their entirety, please CLICK HERE.
 

01670:073012:03:AS

Other Information

PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM
The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans.  To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer.  For more information, please click:  https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service


ELECTRONIC NOTIFICATION TO APPLICANTS
The Department of Human Resources Development will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs.

Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email in a timely manner.

TESTING INFORMATION
The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.

In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing are required, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this phase of the selection process.

Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of the application.

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities.  If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-0936 for assistance.

CLICK HERE for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office's Levels of Review.

YOUR JOB BENEFITS WITH THE STATE OF HAWAI'I

Click on this link:  https://hidhrd.adobeconnect.com/p2v443ex9w0r/ for information regarding the wonderful benefits the State of Hawai'i has to offer employees.

The State of Hawaii offers its employees who are members of the civil service a range of benefits. Some benefits are offered as a result of collective bargaining agreements and changes may occur.
A summary of these benefits, which is based on full-time employment, is listed below.

Note: Benefits for NON-CIVIL SERVICE appointments will be provided by the hiring department at the time of interview.


With Civil Service modernization, effective July 1, 2002, employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. As a temporary member of the civil service, you will be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits afforded to members of the civil service, with the exception of return rights and placement rights associated with a reduction-in-force of a permanent member of the civil service.


Paid Holidays

You may be eligible for 13 paid holidays each year; 14 holidays during an election year.


Paid Vacation

You may earn vacation leave at a rate that other employers find tough to match – 21 days each full year from the FIRST year of employment. This compares to an average of 10 days offered by private companies. You may accumulate up to a total of 90 days (720 hours) of vacation.


Paid Sick Leave

You may earn sick leave at the same rate as vacation – 21 days per year from the FIRST year, and there is no limit on the amount you can accumulate. Expectant mothers may also use sick leave for pre-natal or post-natal check-ups or any illness related to pregnancy. Plus, unused accumulated sick leave may eventually be used to increase your retirement benefits in certain situations.


Other Leaves

Reasonable time off with pay may be provided for jury or witness duty, a death in the family, some military duty, and donation to the Blood Bank. Leave sharing donations may be granted to eligible employees who have serious personal illnesses or injuries or need to care for a seriously ill or injured family member. Various leaves without pay may also be granted with full re-employment rights.


Health Insurance

The State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Dental Plan. For more information, visit the Employer Union Trust Fund website www.eutf.hawaii.gov for coverage and options.


Group Life Insurance

The State provides a free life insurance policy for employees.


Retirement Plan

The State contributes to a retirement plan for eligible employees. Generally, employees under the Hybrid Plan with 10 years of credited service and who have reached 65 years of age or have 30 years of credited service and have reached 60 years of age may retire and receive benefits. To find out more about the options you have, go to http://ers.ehawaii.gov.


Premium Conversion Plan

Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.


Flexible Spending Accounts

Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.


Transportation Benefits

Participating employees may increase their take-home pay by having the State deduct qualified transportation expenses (i.e. eligible parking fees, monthly bus passes for TheBus, fare coupons for The Handi-Van, Vanpool Hawaii participation fee, etc.) through pre-tax payroll deductions.


Deferred Compensation

The State offers employees a voluntary pre-tax retirement savings plan designed to give employees a tax break today and an opportunity to build a retirement nest egg through voluntary payroll deductions. Several types of investment options are available.


Temporary Disability Insurance

Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program.


Social Security

As an employer, the State also contributes to an employee's social security account.


Promotions & Transfers

For employees with membership in the civil service, the State offers promotion and transfer opportunities throughout the State Executive Branch.


Training & Continuing Education

The State supports developmental activities related to an employee's work. In many departments there are numerous in-service training opportunities available. Sabbatical leaves with pay are available for qualified employees.


Travel Expenses

The State may pay for certain business related travel expenses including mileage reimbursement for use of a personal car during work, airfare, meals and lodging expenses for trips to neighbor islands or out of state.


Incentive & Service Awards

The State has a program that recognizes employees for their years of service and provides cash awards for their superior accomplishments and other contributions that improve State operations.


Union & Collective Bargaining

Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining.


The above information is solely intended as a summary of the benefits available to State of Hawaii employees and is subject to change. Whether or not you are entitled to a particular benefit will depend on your specific appointment and employment status (included, excluded, exempt, non-exempt). Please refer to the appropriate collective bargaining agreement or executive order and all applicable laws, rules, policies, or plan documents for further details. Nothing herein shall be deemed as creating an employment contract, promise of employment, promise of continued employment, or obligation of any kind on the part of the State of Hawaii.



CLICK HERE for more information on the State of Hawaii's Benefits At-A-Glance.



The State of Hawaii is an Equal Opportunity Employer


 

Revised 01/13

01
APPLICANT'S ACKNOWLEDGMENT - REQUIRED SUPPLEMENTAL QUESTIONS.
The responses you provide to these Supplemental Questions will be used in combination with your application to determine whether you meet the qualification requirements and/or your final score. Failure to provide detailed and complete information may result in your application being rejected or your receiving a lower score. Please do not submit a resume in lieu of completing the Supplemental Questions.

You must submit verification (e.g., copies of official transcripts or diploma as directed below) in order to receive credit for education. In general, proof of education downloaded from and/or submitted through the internet will not be accepted. Education obtained outside the United States must be comparable to education earned at an accredited school in the United States. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.

To receive credit for substitute, temporary assignment, or volunteer experience, applicants must submit an official letter of verification. The letter should include the job title, employment dates, number of hours worked, a description of the duties performed, and a contact name and phone number.

Any information you submit may be verified. Supporting documents must be either electronically attached to your application or submitted to our office at: State of Hawaii Department of Human Resources Development, 235 South Beretania Street--11th Floor, Honolulu, Hawaii 96813. Documents should be identified by job title and recruitment number.
  • I acknowledge that I have read, understand and agree to all of the above.
02
APPLICANT'S ACKNOWLEDGMENT - MINIMUM QUALIFICATION REQUIREMENTS (Complete information and details)
The information provided in the job announcement represents a summary of the complete Minimum Qualification Requirements. A live link to the complete Minimum Qualification Requirements was provided to me in the job announcement.
  • I acknowledge that I have accessed and read the complete Minimum Qualification Requirements via the live link provided in the job announcement.
03
APPLICANT'S ACKNOWLEDGMENT (Continued)
Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. In general, concurrent experiences and/or education will not be double credited unless otherwise specified. Your possession of the required amount of experience will not in and of itself be accepted as proof of qualification for the position. The overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position. Our calculation of experience will be based upon a full-time, 40-hour work week. Part-time experience will be prorated. Example: Twelve months of experience at 20 hours/week will be prorated to six months of experience. Also, hours worked in excess of 40 hours/week will not be extra credited. Example: Twelve months of experience at 60 hours/week will be credited as one year of experience, not one and a half years.
  • I acknowledge that I have read, understand, and agree to all of the above.
04
SPECIAL LANGUAGE REQUIREMENT - HAWAIIAN LANGUAGE
This position requires the ability to speak, read, write and understand the HAWAIIAN language in addition to the English language. Applicants will be tested on their Hawaiian language ability at the time of interview. Failure by the applicant to demonstrate a minimum level of language proficiency may result in corrective action by the Department of Human Resources Development.
  • I acknowledge I have read, understand, and agree to all of the above.
05
GENERAL EXPERIENCE REQUIREMENT
Do you have at least two years of progressively responsible work experience involving preparing, reviewing or extracting information from legal documents and/or records dealing with real property ownership or transactions as described in the Minimum Qualification Requirements?
  • Yes
  • No
06
If you answered NO to Question #5 above, please indicate "N/A" below.

If you stated that you possess the General Experience, please list all employers/positions where you obtained the required General Experience. Address each change in employer or position(s) with the same employer separately. Include the following information:

A. Employer's name, complete dates (Month/year to Month/year), your official job title, and average number of hours per week spent collectively on duties below;

B. Description of employer (government agency, financial institution, title company, etc.); kinds of services provided; and primary clientele (describe);

C. Which department or section did you work in? What was the primary function/focus of your position? Your major duties and responsibilities?;

D. Describe fully your experience in: 1) preparing, 2) reviewing, or 3) extracting information dealing with real property ownership or transactions;

E. Give examples of the types of documents you worked with and the kinds of information you were looking for. Be specific;

F. What were these documents used for?;

G. How often did you work with the documents (choose one): daily, several times a week, several times per month, or only as needed?;

H. What was the job title and general background of your supervisor (e.g., title researcher, escrow officer, etc.)?; and

I. How did your responsibilities and level of authority differ from those of your supervisor?

Be specific and complete in your responses. To receive credit, the employer(s) and each position held must be identified in the experience section of your application.

A resume submitted in lieu of answering each supplemental question completely will not be accepted. We do not make assumptions.

If your write up is unclear, you may be asked to provide a copy of your official Job/Position Description.
07
SPECIALIZED EXPERIENCE REQUIREMENT
Do you have at least two additional years of progressively responsible work experience involved in the examining and analyzing of real property ownership records and documents to determine and evidence title to real property as described in the Minimum Qualification Requirements?
  • Yes
  • No
08
If you answered NO to Question #7 above, please indicate "N/A" below.

If you stated that you possess the Specialized Experience, provide the following information to address your relevant background. Address each change in employer or position(s) with the same employer separately. Include the following information:

A. Employer's name, complete dates (Month/year to Month/year), your official job title, and average number of hours per week spent collectively on duties below;

B. Description of employer (government agency, financial institution, title company, etc.); kinds of services provided; and primary clientele (describe);

C. Which department or section did you work in? What was the primary function of your position? Your major duties and responsibilities?;

D. Describe fully your experience in the examination and analysis of real property ownership records and documents. What was your specific role in the process, the steps you took, and what happened as a result of your involvement? Give relevant examples to show the scope and extent of your responsibilities;

E Describe the kinds of records and documents you worked with and the purpose of these records or documents. What did you do with them and what information were you looking for?;

F. Describe your experience and involvement to determine and evidence title to real property;

G. Describe your supervisory experience, if any. Include number and title of positions you supervised, description of your supervisory duties and dates you performed these duties; and

H. Give the official job title and general background of your supervisor.

Be specific and complete in your responses. To receive credit, the employer(s) and each position held must be identified in the experience section of your application.

A resume submitted in lieu of answering each supplemental question completely will not be accepted. We do not make assumptions.

If your write up is unclear, you may be asked to provide a copy of your official Job/Position Description.
09
SUBSTITUTIONS ALLOWED
Do you have education as described in the Minimum Qualification Requirements?

If Yes, select the appropriate choice below. To receive credit, you MUST submit a copy of your official transcript(s) by attaching it to your online application, if you have not already done so.
  • Completion of a legal secretarial curriculum at a recognized business school or a community college.
  • A bachelor's degree or higher from an accredited college or university with course work in business law.
  • None of the above.
10
ADDITIONAL INFORMATION
If you have additional information related to this recruitment that you would like us to consider, include the information below.

* Required Question

Employer
State of Hawai'i

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